HomeMy WebLinkAboutState Accommodations Tax Application FormCity of Aiken State Accommodations Grant FY 24-25
STATE ACCOMMODATIONS TAX
GRANT REIMBURSMENT PROGRAM
CITY OF AIKEN
AIKEN, SOUTH CAROLINA
APPLICATION
APPLICATION MUST BE TYPED
DEADLINE: Received no later than February 23, 2024 by 5 pm. Applicant must follow
procedures outlined in the City of Aiken State ATAX Handbook to complete this application.
1.Name of Program or Event: _____________________________________________________________
2.Amount of ATAX Funding Request: _______________________________________________________
3.Project Date (must occur between July 1, 2024 – June 30, 2025): _____________________________________
( ) One-time program/event ( ) Ongoing program/event ( ) New program/event
4.Category:
( ) Advertising & Promotion of Tourism
( ) Advertising & Promotion Arts/Cultural Event
( ) Advertising & Promotion of Large Tourist Event
5.Detailed description of the program/event to include your targeted audience (if additional space is needed,
please use an additional piece of paper): _____________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
6.Program/event location (physical location): ________________________________________________
Is the program/event located within the city of Aiken, SC? ( )Yes ( )No
7.Name of Non-Profit Organization/Sponsor: _________________________________________________
Name of Administrative Official: __________________________________________________________
Telephone: _______________ Fax: _________________ E-mail: ______________________________
Mailing Address: _______________________________________________________________________
City State Zip Code
City of Aiken State Accommodations Grant FY 24-25
The signatures required from the Project Coordinator and the Non -Profit Organization/Sponsor cannot be
the same person.
8.Type of Organization:
a. ____ Government Entity: ( ) Agency, ( ) Board ( ) Commission
b.____ 501C Organization (non-profit)
Proof of Non-profit Status from IRS or the State of SC as registered with the Internal Revenue
Service must be attached to this application (even if you have submitted an application in the past).
9.Non-Profit Organization/Sponsor Federal ID Number: ________________________________________
10.Program/event Coordinator: ____________________________________________________________
Telephone: _______________ Fax: _________________ E-mail: ___________________________________
Mailing Address: __________________________________________________________________________
City State Zip Code
11.What non-financial partnerships do you have for this event? What role will these groups play?
________________________________________________________________________________________
________________________________________________________________________________________
12.Has event been funded through the City of Aiken State Accommodations Tax Funding Program
in the past 5 years? ( ) Yes ( ) No
If yes, complete the chart:
Year Amount Requested Amount Awarded Amount Reimbursed
2023-2024 n/a
2022-2023
2022-2021
13.Total # of event attendance for previous year: _______________ Date:
Total number of tourists in attendance for previous year: _____________________
Total room nights generated the last time this event was held: ___________________________
*if this is a new event please give estimated attendance/room night figures with justification to support.
“A tourist is defined as someone who travels more than 50 miles one way to attend an event and stays
overnight in paid or unpaid accommodations or someone who plans a day trip to places 50 miles or more,
one way, from their home.”
14.Explain the economic impact this event will have on the City of Aiken in the following areas. Be
detailed in your justification and attach a separate sheet of paper if necessary.
Lodging: __________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
Food/Beverage: ____________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
Retail: ____________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
Other: ____________________________________________________________________________________
City of Aiken State Accommodations Grant FY 24-25
15. What marketing will be included in your plan as outlined in this application? (Check all that apply.) *
_____ Rack Cards _____ Cable/Television Ads _____ Digital Advertising (check all that apply)
_____ Brochures or Posters _____ Radio Ads _____ Event Website
_____ Magazine Ads _____ Billboards _____ Facebook Ads
_____ Newspaper Ads _____ Internet Ads _____ Online Newspapers/Magazines
_____ Other (Please Explain) _________________________________________________________________
*Plan must match marketing spreadsheet. If marketing plans change prior to event, an updated marketing
spreadsheet with changes must be submitted to ATAX Grant Program Liaison.
16. Total Event/Program Operational Budget: $_____________
(This is not how much you are requesting from the City of Aiken State ATAX Grant; this is total cost to operate your
event/program in its entirety)
17. City of Aiken (State) ATAX Funding Request: $______________
(This is how much you are requesting in A-TAX funding)
18. Non-ATAX Planned Marketing Funds: $______________
19. Revenue Sources: Check all sources of revenue that have been requested or are approved and the
amount of funds to be received:
Requested Approved Amount
( ) State ATAX:
City of Aiken ______ ______ $_____________
(This is the same amount as the total listed under #17 and should match the amount requested on the marketing
spreadsheet)
( ) Aiken County Accommodations Tax: ______ ______ $_____________
( ) Private Funds/Grants: ______ ______ $_____________
( ) Donations: ______ ______ $_____________
( ) Sponsorships ______ ______ $_____________
( ) SC Parks, Recreation, and Tourism:
Tourism Advertising Grant (TAG) ______ ______ $_____________
( ) Admissions: ______ ______ $_____________
( ) Merchandise Sales: ______ ______ $_____________
( ) Other (please list):
___________________________ ______ ______ $_____________
___________________________ ______ ______ $_____________
TOTAL ANTICIPATED PROGRAM REVENUE $_____________
*You must complete the marketing spreadsheet and submit it as an attachment to your application . If
marketing plans change prior to event, an updated marketing spreadsheet with changes must be submitted
to ATAX Grant Program Liaison.
City of Aiken State Accommodations Grant FY 24-25
20. Statement of Assurances
If the event or program is awarded the ATAX funding reimbursement, we agree, as representatives of the
organization named in this application, to provide any and all records pertaining to this grant for inspection by
the City of Aiken State Accommodations Tax Committee upon request. In addition, we agree to and will
adhere to all guidelines regarding the use of the City of Aiken Tourism logo in our advertising materials.
*The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person, but
both parties are responsible for completing the application and adhering to grant reimbursement requirements.
____________________________________________________________ ______________
Project Coordinator’s Name (typed) Date
___________________________________________________________ ______________
Project Coordinator’s Signature Date
___________________________________________________________ ______________
Non-Profit Organization/Sponsor Administrative Official’s Name (typed) Date
___________________________________________________________ ______________
Non-Profit Organization/Sponsor Administrative Official’s Signature Date
RETURN TO:
*An updated marketing spreadsheet must be submitted with the signed award agreement based on the
approved amount of funding. If you need help with making adjustments to your marketing spreadsheet
based off of the awarded funding, please contact the ATAX Grant Liaison.
City of Aiken Parks, Recreation and Tourism Department
State ATAX Grant Reimbursement Program
ATTN: Casey Lozon
111 Chesterfield St S
Aiken, S.C. 29801
DEADLINE TO SUBMIT
APPLICATION:
February 23rd, 2024
by 5:00 pm