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Home My WebLink About2022-03-28 City Council AgendaAiken City Council Agenda March 28, 2022 5:30 P.M. Work Session — Bandwagon Presentation 7:00 P.M. Regular Meeting of City Council Page 1 of 187 THE CITY OF AIKEN 5:30 P.M. Work Session — Bandwagon Presentation CITY COUNCIL AGENDA MARCH 28, 2022 7 P.M. CALL TO ORDER INVOCATION AND PLEDGE TO THE FLAG GUIDELINES ADDITIONS OR DELETIONS TO THE AGENDA I. MINUTES: (1) Consideration of the Minutes of the Work Session of March 7, 2022, and the Work Session and Regular Meetings of March 14, 2022. II. PRESENTATIONS: (1) Proclamation Proclaiming April as Fair Housing Month. (2) Proclamation Naming April as Child Abuse Prevention Month and Request to Plant a Garden of Pinwheels on Newberry Street. (3) Update on Hitchcock Woods Project. III. OLD BUSINESS: Further Consideration of: (1) Approval of Appointments and Discussion of Appointees to Various City Boards, Commissions, and Committees. IV. NEW BUSINESS: Consideration of: (1) First Reading of an Ordinance to Convey a Portion of the 100 Block of Newberry Street SW to RPM Development Partners, LLC. AN ORDINANCE APPROVING THE CONVEYANCE OF A PORTION OF THE 100 BLOCK OF NEWBERRY STREET SW TO RPM DEVELOPMENT PARTNERS, LLC. (2) First Reading of an Ordinance to Annex Property on Whiskey Road North of Stratford Drive and Consider a Proposed Concept Plan. AN ORDINANCE TO ANNEX TO THE CORPORATE LIMITS OF THE CITY OF AIKEN CERTAIN PROPERTY LOCATED WEST OF WHISKEY ROAD AND NORTH OF STRATFORD DRIVE AND TO ZONE THE SAME PLANNED RESIDENTIAL (PR) AND TO APPROVE A CONCEPT PLAN. Page 2 of 187 (3) First Reading of an Ordinance to Rezone Three Parcels on Park Avenue, Beaufort and Berkley Street and Consider Approval of a Concept Plan for Townhomes on the Parcels. AN ORDINANCE AMENDING THE ZONING OF REAL ESTATE LOCATED AT 1205 PARK AVENUE SE FROM LIGHT INDUSTRIAL (LI) AND RESIDENTIAL MULTIFAMILY LOW - DENSITY (RML) TO SINGLE-FAMILY ATTACHED (RSA) AND APPROVAL OF A CONCEPT PLAN. (4) First Reading of an Ordinance Approving the Quitclaim of a Strip of Property on Park Avenue SE to Yancy & Rogers, LLC. AN ORDINANCE APPROVING THE QUITCLAIM OF A STRIP OF PROPERTY ON PARK AVENUE TO YANCY & ROGERS, LLC. (5) Approval of Grant Award from the United States Department of Justice. (6) First Reading of an Ordinance to Adjust the 2021-22 Budget to Include Grant Funding for Crime Analytics Software. AN ORDINANCE AMENDING THE BUDGET OF THE CITY OF AIKEN FOR THE FISCAL YEAR BEGINNING JULY 1, 2021, AND ENDING JUNE 30, 2022. V. PETITIONS AND REQUESTS: (1) Approval of a Resolution to Accept Deed of Dedication for Certain Streets, Sanitary Sewer Lines, Water Lines, and Storm Sewer Lines and Related Equipment in Danbrooke Village. A RESOLUTION AUTHORIZING THE ACCEPTANCE OF A DEED OF DEDICATION FROM BEAZLEY DEVELOPMENT COMPANY, INC. (2) Recommendations from Accommodations Tax Committee for Allocation of Funds from the 2022-23 Cycle. (3) Approval of a Resolution Allocating the Proceeds from the Capital Projects Sales Tax. A RESOLUTION AUTHORIZING THE REALLOCATION OF PROCEEDS FROM THE CAPITAL PROJECTS SALES TAX. (4) Approval of Capital Projects Sales Tax IV Funds. Page 3 of 187 VI. INFORMATION (a) Issues and Updates. (b) Planning Commission Minutes for February 15, 2022. (c) Design Review Board Minutes for January 4, February I and 17, 2022. (d) Board of Zoning Appeals Minutes for November 23, 2021, and January 6, 2022. (e) Human Resources Report for January, 2022. (f) Public Services Department Report for January, 2022. VII. ADJOURNMENT Page 4 of 187 AGENDA ITEM #(1) Aiken City Council Minutes WORK SESSION March 7, 2022 Present: Mayor Osbon, Councilmembers Brohl, Diggs, Girardeau, Gregory, Price (via phone), and Woltz. Others Present: Stuart Bedenbaugh, Mary Catherine Lawton, Gary Smith, Sara Ridout, Brian Mills, Tim O'Briant, Marya Moultrie, Kym Rooks, Joy Lester, Tracy Lott, Lex Kirkland, Al Cothran, Robert Popenhagen, Jessica Campbell, Mary Tilton, Mark Chostner, Irene Tyson, Channel 6 TV, and Langdon Stamper of the Aiken Standard. The meeting was held in the City Council Chambers at 214 Park Avenue SW. CALL TO ORDER Mayor Osbon called the work session of March 7, 2022, to order at 5:06 p.m. He welcomed those present. He noted that Council has a lot of big ideas to talk about at this time. Mr. Bedenbaugh noted that Councilwoman Price was out of town for her work, but was participating in the meeting via phone. He pointed out that Irene Tyson was present. She facilitated Council's Strategic Planning Retreat on January 27, 2022, at Rye Patch. She has compiled information from that meeting and has some recommended paths forward. At this meeting she wants to get some input from Council before we develop the steps forward. Ms. Irene Tyson, of the Boudreaux Group, stated she planned to go through the presentation and what Council agreed to at the January meeting. She said then she wanted to get some feedback from Council. She noted that Council came up with some great ideas, but we need to prioritize the ideas and make sure this is where the city will be going over the next few years. Ms. Tyson pointed out that at the January retreat the discussion was opened with the question of what was one word that described and captured the spirit of Aiken. She reviewed some of the words: charming, small town, historic, horses, trees, etc. At the retreat Council took time to look back and list what had been accomplished over the past two years. Even in spite of COVID and all the challenges the City of Aiken accomplished a lot. She showed a listing of the things Council listed as accomplishing since 2020. Ms. Tyson pointed out that the city has a great plan, the Strategic Economic Development Action Plan. She said it is a very sound document with a lot of strategies to accomplish many things. She said what was hoped to be accomplished in the Strategic Planning Retreat was screen boarding from the Action Plan to prioritize what they want to do in the next year, the next two years and the next three years. She pointed out that building on the report, there were several key issues that we wanted to make sure spoke to the key issues coming out of the plan which were: to recruit and retain diverse residents, identify targets for investments and leveraging those, (1) Consideration of the Minutes of the Work Session of March 7, 2022, a... Page 5 of 187 AGENDA ITEM #(1) creating room to grow, leveraging the equestrian heritage, and enhancing the gateways. Those were the key issues and challenges that came of the Strategic Plan Action Report. Ms. Tyson stated what she had asked Council to do was to come up with Big Bold Ideas that would move Aiken forward. She pointed out the board listing the Big Bold Ideas that Council suggested at the Retreat. She reviewed the listing. She also reviewed the listing of the Purpose of the Big Bold Ideas. She pointed out that at the Retreat Council also talked about a three-year vision and where Council wanted the City of Aiken to be in three years. Several Council members said they wanted to make sure the City can accomplish all the big bold ideas. She noted one thing that came up several times was that Council wanted Aiken to be a Premier City. She said she wanted Council to define what that means for Aiken to be a Premier City. She said Council does have a grand vision that Aiken is a Premier City --it is a diverse city, a city leveraging all of its investments, it is connected to greenways and parkways, the city has the infrastructure necessary to help Aiken to continue to grow and to develop. Ms. Tyson stated she wanted to get into the Big Bold Ideas more. She noted that Council has a vision to be a Premier City. She asked Council to name what they feel it means to be a Premier City. Council then gave their ideas of a Premier City. Those included: restaurants, recreation, shopping, family oriented activities, healthy business environment and economy, a city identified as a destination to visit and dine, aesthetically pleasing, historic, feel safe, diverse but inclusive, culturally in tune, a city that has vision, makes a first great impression, a city that delivers great service to its citizens, a good place to live, work and play. Ms. Tyson noted that if there is to be some type of tax added to support additional arts and culture or other big ideas, in order to push forward with some new type of funding for arts and culture, we need to be clear as to what arts and culture mean to Aiken. She asked Council to brainstorm what arts and culture Aiken style mean. Suggestions were: music -from local bands to Aiken Symphony to various different musical compositions, gastronomy -restaurants -different cultures, citizens from various countries, states and cities, festivals of different cultures, plays, musicals, the heart board musical, the Amentum Theater, Joye in Aiken, public art, Aiken Center for the Arts, better job promoting our arts and culture, African American Culture Center, equestrian community events. Ms. Tyson noted that we have the Big Bold Ideas, and we need to discuss the Big Bold Ideas. She asked Council if they still feel strongly about those listed as being Big Bold Ideas for the City to have as part of the framework. She noted that Council needs to decide what can be the catalyst projects that you pull from the Big Bold Ideas on which to focus. She said she had taken the liberty of taking the Big Bold Ideas and suggesting what might be some catalyst projects. She said she would like to review those, and then for Council to discuss the priorities and what they felt should be the catalyst projects. Ms. Tyson said the first one she would suggest that the City might want to focus on is doing a (1) Comprehensive Master Plan. The plan would be focused on parkways, greenways, connecting all the parks, recreation areas, and looking at other things as well such as cultural facilities and sites, where other social services might be provided, and where other government facilities could be located. The plan would take into account making sure that 2 (1) Consideration of the Minutes of the Work Session of March 7, 2022, a... Page 6 of 187 AGENDA ITEM #(1) Aiken remains fun and safe for people of all ages. The master plan would put all the ideas and recommendations from all the other plans which have been done into the plan to be implemented. This would begin to address a lot of the strategies and recommendations in the Economic Development Action Plan and the recent Recreation plan. The second catalyst project would be to (2) move forward with creating and hosting the annual two -week Celebration of the Horse. That is something that could start now and build on what is already being done Hopefully, within a year that could begin to have a real big economic development impact as well as building the community. (3) The third catalyst project would be the penny sales tax for arts and culture or looking at different funding options for arts and culture. This would be looking at focused funding for arts and culture for the city. (4) The fourth catalyst project would be looking at doing a county -wide approach to begin to address homelessness and all the services involved. It does not mean that the City should be the one to build a homeless shelter, but the City could take the lead in getting everyone to the table to have a comprehensive county approach. She said she pulled out those four Big Bold Ideas from the listing. She suggested that Council might want to prioritize the items of what to be done over the next one to three years. She noted that the Comprehensive Master Plan would have cost estimates and could be used to start getting construction documents and putting into place a lot of the recommendations. It could address all of the parks and recreation projects that Council talked about as Big Bold Ideas. She said she would like for Council to discuss and give some feedback on the Big Bold Ideas and the priorities. Council then discussed the Big Bold Ideas. It was suggested that the reservoir project for the Mason Branch -Brunswick property would be a good project to start with. The project would bring people to Aiken. It would be a great place for passive recreation. It was felt that we could start working on the expansion of Generations Park and working on the connection through the greenway to the Brunswick tract. It was also noted that we need to have the Comprehensive Master Plan which would pull the projects together and prioritize and plan how the projects should proceed with cost estimates for the projects. It was also noted that we have the Economic Development Strategic Plan and a plan for the Parks & Recreation Department which both have the next steps for the plans. There was concern as to why we need another plan. It was pointed out that the Economic Plan is what we can do to attract business. The proposed Master Plan would be what we can do to attract people. Council continued to discuss whether another plan was needed. Ms. Tyson noted that a master plan would have drawings which would show all the pieces together. It would give what the specific projects are, cost estimates, and how to move them forward. Council continued to discuss the pros and cons of whether we need another master plan or if we could use the plans which we already have. Ms. Tyson asked Council about the other Big Bold Ideas talked about at the retreat. She asked if Council wanted to keep all of them on the list, tweak any, or remove any. Mayor Osbon stated one of the Big Bold Ideas would be to enhance arts and culture. The penny sales tax would be an avenue for consideration by Council, but he did not think that is a Big Bold Idea. That is a means to an end. He felt the Bold Idea would be more of enhancing and growing the arts and culture. He noted that a lot of the ideas would be considered in mid-2023 when we look at the Capital Projects Sales Tax list. He said it is good that we are talking about them now. He said we may say these things benefit the city and add to Aiken being a premier city. Then we start examining and trying to find ways to 3 (1) Consideration of the Minutes of the Work Session of March 7, 2022, a... Page 7 of 187 AGENDA ITEM #(1) fund the projects, whether it be through public -private partnerships, the 1% CPST tax, or other ways. Ms. Tyson pointed out that with the ideas being Big Bold Ideas in order to implement the projects planning needs to start now. That would not be dedicating money to a project, but planning for the projects should start now in order to be ready to implement and understand cost or resources that are needed, etc. For example, the two -week horse event may take 18 to 24 months before you have that event. Is it a priority now to start the planning part so it can happen in two years' time. Mayor Osbon noted that the City has an Equestrian Committee established so there is an avenue that we could have this as a responsibility for them. Councilwoman Gregory stated she felt Council should review the Parks & Recreation plan and be refreshed on that plan before we pull in any of the Big Bold Ideas. Mr. Bedenbaugh noted that we have been working internally with staff trying to prioritize some of the dollars because Council has been clear that we need to do some enhancements and take a look at the state of PRT in terms of maintaining what we have versus taking on new things. He said as we move through the budget process he felt there are a few things we can do to address some items in the short term. He felt reviewing the PRT Master Plan would be helpful to make sure we are following the path that Council wants and to be sure we are doing it in a way that is most effective. Ms. Tyson stated on the proposed priority listing after discussion, the Penny sales tax would be changed. The big bold idea would be to enhance and grow arts and culture in the city. She asked Council for feedback on the Big Bold Ideas. She asked if they still believe in the Big Bold Ideas. Mayor Osbon responded that the ideas capture another group of initiatives. Councilman Woltz stated possibly we could go back to AECOM who did the Economic Report and ask them to blend the big bold ideas into their report so we don't start from scratch. Ms. Tyson noted that with a master plan there would be a lot of community engagement to see what rises to the top. Councilman Girardeau pointed out that in the plan from Clemson, it was obvious that the greenway was important. The greenway would tie the Brunswick Tract in with Generations Park, and we need to continue to develop Generations Park. He pointed out that we need to move forward with the vision of the greenway. Council continued to discuss the priority listing. Council members pointed out that the city has many plans and studies. They felt that the plans should be revisited to see if the various plans could be tied together and the vision and priorities set. After discussion Council felt items for the 3-year vision should be: 4 (1) Consideration of the Minutes of the Work Session of March 7, 2022, a... Page 8 of 187 AGENDA ITEM #(1) Parkway design and greenway plan connectivity using all existing plans and parks. Use the PRT plan, Comp Plan and AECOM plan. Capital Projects Sales Tax List — identify funding and grants for projects Celebration of the Horse Grow and expand arts and culture, looking at new facilities and sources of funding Homeless coalition — collaboration with the county and other groups Ms. Tyson pointed out to Council the work sheets in the packet. She noted that it is important in taking on each of the big ideas to build the teams to make them happen. She noted it is important to select the staff shepherds who would be working on each project. It is also important to look at who would be the community partners who need to be engaged in shaping the plan as to what can happen for each project. She also pointed out they need to look at potential resources —funding resources, grants, etc. They also need to list what the benefits would be to the city from implementation of the project and also list the critical path steps for each project. She pointed out the work sheets can pull from any of the previous plans. Completing the work sheets will help build the team and the capacity to make the projects happen. She said it is important to get the teams together for each project, set some timelines with the groups reporting back to Council on the plan for how each idea can be implemented. Ms. Tyson stated she would take the discussion and put together a draft for Council of the ideas. Mayor Osbon thanked Ms. Tyson for the discussion and exercise. EXECUTIVE SESSION Mayor Osbon stated Council needs to go into executive session pursuant to Section 30-4-70(a)(2) to discuss negotiations incident to a proposed contractual arrangement with a third party. Specifically, City Council will discuss a proposed contractual arrangement with a third party. Councilwoman Gregory moved, seconded by Councilman Woltz, that Council go into executive session to discuss the item noted by Mayor Osbon. The motion was unanimously approved. Council went into Room 204 for the executive session at 6:20 p.m. After discussion Councilwoman Brohl moved, seconded by Councilwoman Gregory, that Council come out of executive session. The motion was unanimously approved. The Executive Session ended at 8 p.m. 5 (1) Consideration of the Minutes of the Work Session of March 7, 2022, a... Page 9 of 187 AGENDA ITEM #(1) ADJOURNMENT There being no further business, the meeting adjourned at 8 p.m. Sara B. Ridout City Clerk 6 (1) Consideration of the Minutes of the Work Session of March 7, 2022, a... Page 10 of 187 AGENDA ITEM #(1) Aiken City Council Minutes WORK SESSION March 14, 2022 Present: Mayor Osbon, Councilmembers Brohl, Diggs, Girardeau, Gregory, Price, and Woltz. Others Present: Stuart Bedenbaugh, Gary Smith, Mary Catherine Lawton, Sara Ridout, Charles Barranco, Tim O'Briant, Marya Moultrie, Kym Rooks, Mary Tilton, Gary Meadows, Daniel Williams, Landon Stamper of the Aiken Standard, and 5 citizens. The work session was held in the Council Chambers at 214 Park Avenue SW. CALL TO ORDER Mayor Pro Tern Woltz called the work session of March 14, 2022, to order at 6:03 p.m. He noted that Mayor Osbon would be late getting to the meeting. He stated the item on the Work Session Agenda for discussion is a presentation by Allen Conger, of Wood Environment and Infrastructure, regarding the best use for the Mason Branch/Brunswick property. MASON BRANCH/BRUNSWICK TRACT Mr. Allen Conger, of Wood Environment and Infrastructure, stated he wanted to bring Council up to date on the progress being made with the Mason Branch/Brunswick property. He said he had been working with city staff. He said the main focus of the work session was to inform Council of some minor changes that need to made at the Mason Branch Reservoir. He said City staff had asked Wood Environment and Infrastructure, for help in identifying some issues relating to the original boundary around the Mason Branch Reservoir and whether it would be sufficient to protect the water quality around the reservoir. He said with the modern science available and looking at the sand hills with steep slopes in the area that under certain scenarios it might not be sufficient. He said they undertook an analysist of the site. He then reviewed the boundary of the Brunswick tract which is about 2,498 acres and the existing boundary associated with the reservoir. He said the reservoir is about 92 acres. The existing boundary is 172 acres around the reservoir. The reservoir was built in the 1980s by the City of Aiken. It provides a low flow augmentation to Shaws Creek. He noted the existing boundary around the reservoir is only about 90 feet in some locations. He pointed out the proposed change for the boundary which staff had put together is about 387 acres around the reservoir. He pointed out that it is a significant change from 172 acres, but the engineers wanted to be sure there was room if the dam needed some emergency construction or if there was an issue related to the dam safety. He said the boundary was moved so if there were a breach of the reservoir there would be room for some options. He said one of the things that was a key component of the study is that they identified the jurisdictional wetlands. They tried to incorporate as many of the wetlands as they could in the new proposed boundary. (1) Consideration of the Minutes of the Work Session of March 7, 2022, a... Page 11 of 187 AGENDA ITEM #(1) Mt. Conger noted that the City of Aiken had bought the Brunswick tract and all the difference in acreage for the boundary for the Mason Branch Reservoir would come from the Brunswick tract. He pointed out that to move ahead we would have a surveyor and real estate attorney help us change the legal boundary on both the Brunswick tract and the City owned Mason Branch Reservoir, locate it in the field, post it appropriately, and get those recorded at the RMC Office. Councilman Woltz asked if we would basically be taking some property and setting it aside from the Brunswick tract. Mr. Conger responded yes and that the difference between the current boundary and the proposed boundary is that the additional acreage proposed to be increased around the Mason Branch Reservoir Tract would be marked specifically for the protection of the reservoir. The use of the remainder of the land would be decided in the future. Councilwoman Price expressed concern about the changes after it had been decided on the boundaries. She said she gets confused about the separation of the tracts. She noted that there had been several presentations and Council had discussed the property. Mr. Bedenbaugh stated we had to do the field work for the boundaries. He said we are presenting that before we move forward to legally record the boundaries. Mr. Conger stated staff felt it was important for this tract to be identified as the Mason Branch Reservoir tract. The purpose of that is to manage the reservoir and for the city's water supply. He noted there are a lot of options for the additional Brunswick tract acreage for Council to make a decision about. He pointed out that a lot of the discussions had been about conservation. He said designating the proposed new boundary for the Mason Branch Reservoir tract will make it easy for the city to be able to manage and protect its interest and significant investment in the reservoir no matter what happens to the adjacent property of the Brunswick tract or any of the other additional areas. He said there had been no talk about development around the reservoir. It is felt the highest and best use of the area would be to continue to have it managed appropriately for forestry and for water quality purposes. Mr. Conger stated he felt that it makes sense no matter what happens to the rest of the Brunswick tract that the water supply reservoir has sufficient boundary unto itself to be able to continue its purpose in perpetuity. He pointed out since there is a proposed change in the boundary, it was felt that it should be brought to Council's attention. It is a fairly simple process to change the boundaries under the circumstances, and it really has not changed any of the significant decisions that Council has made. He said he did want to advise Council of the boundary change. Mr. Conger stated the recommendation for the Mason Branch Reservoir tract, the small area within the overall Brunswick tract, is to remain within the property of the City of Aiken as it is an infrastructure project, and it is important to water quality. Then the circumstances with the rest of the Brunswick tract will be presented to Council in the future once the area is studied for the opportunities and options for the Brunswick tract. Councilman Woltz stated he did not understand what we are trying to accomplish by spending all this money. He pointed out the City owns all the land. Why do we have to have set boundaries for the reservoir. 2 (1) Consideration of the Minutes of the Work Session of March 7, 2022, a... Page 12 of 187 AGENDA ITEM #(1) Mr. Bedenbaugh stated this is a real estate exercise to get the property resurveyed because whatever Council ultimately wants to do with the balance of the property, we want to make sure there is enough area around the reservoir that is protected from encroachment, whether it is recreation use, development, passive trails, etc. We want to make sure that the reservoir is preserved. We always believed there would need to be about 400 acres to be preserved. We have a definitive area of 387 acres, and we wanted to share that with Council. We will proceed and get it surveyed; get a deed drafted and recorded so that issue is taken care of. This does not require action by Council because when we bought it we said we were going to do that. He said the next step is options for the balance of the property of approximately 2,000 acres. He said there is some property near Shiloh Church Road that we had talked about designating as special use which could have some development in concert with the balance of the property. He said Mr. Conger would describe where we are with mitigation credits, potential harvesting of timber, and options for passive recreation. Councilwoman Price stated she did not know where we are headed given the detailed information. She noted that the team when we had the last presentation did an excellent job in the presentation. She pointed out that she would question whether we bought 2,500 acres for $5 million and the issue was why would we pay $5 million to give away property. She noted that we carved out the area to protect the Mason Branch reservoir. After discussing those two items, she thought we would be discussing later what we would do with the rest of about 2,000 acres of property. Mr. Conger stated the difference in the boundary for the protection of the Mason Branch Reservoir area out of the 2,500 acres is about 200 acres which leaves about 2,300 acres which is a large significant tract. He noted that the property was identified as a priority for preservation of water quality in the Shaws Creek water shed. He said the model that was run for the city with all the partners, including Nature Conservancy, Audubon, and Aiken Land Conservancy, the Brunswick tract came out on top. It was the one tract with all the wetlands out there that had the most capability to contribute to preserving water quality of the water shed. He said it was fantastic that Council had purchased the property. He said the small change that was made with the Mason Branch Reservoir is in line with the city's wishes and in line with the intent for the property. He said he felt it would have cost a lot more to have resolved Mason Branch's reservoir without owning the Brunswick tract around it. He said to purchase the property at a regular fee price would have been very expensive. He felt what has been suggested is probably the best way to protect the reservoir in perpetuity. Mr. Conger then talked about the Shaws Creek Mitigation Bank. He said this was a task that was put forward as far as an option. He said there are a lot of opportunities in mitigation. He said he thought in previous discussions we talked about mitigation. He said the City instructed them to move ahead with a program that identified potential credits as we talked about before, such as wetlands and stream credits that would be available if we restored, enhanced and preserved certain wetlands on the site. He pointed out the yellow boundary within the Brunswick tract would be a conservation easement boundary. When we talk about a mitigation bank, it would be an area that would have to be deed restricted or have a conservation easement that would protect that area in perpetuity in order to get mitigation credits. He said that had been explored in detail. (1) Consideration of the Minutes of the Work Session of March 7, 2022, a... Page 13 of 187 AGENDA ITEM #(1) He said this would be a separate area. He said the Mason Branch Reservoir and its surrounding area would not be considered as part of the area for credits. He said the proposed area is on the left side of Mason Branch Road. He pointed out the area on a slide. He said this area would be very compatible for mitigation. The total area is 831 acres which is a subset of the Brunswick property. There are about 33,000 linear feet of streams, and 380 acres of jurisdictional wetlands. They are associated with the various tributaries of Shaws Creek and in the flood plain of Shaws Creek. He noted that others think it would be a good idea and an opportunity to take a look at and see if it is something that the City of Aiken would be interested in. He said they are doing a prospectus. They are not making any commitments of the city's time, resources or properties. They are just making a suggestion to the City about the opportunity. He said if the City were to develop a Mitigation Bank within the two water sheds, the North Edisto and the South Edisto, any project that needed wetlands credits could draw from a bank that is in the green area (pointed out on the slide) including the Brunswick tract. He said the Mitigation Work Plan is the way to generate credits, and they have done a study. There are some areas that have been impacted by some work activities, mostly forestry activity running roads through the area. Some of the creeks have been damaged by runoff from the dirt roads and a small amount of channelization. There are really significant roads and berms that are in the flood plain area that they have identified as potential opportunities for mitigation. Mr. Conger stated the impacted areas of the Shaws Creek Mitigation Bank could be placed in the conservation easement and treated with the following mitigation prescriptions. The breakdown is vegetative enhancement and wetland preservation which are the vast majority. He pointed out the areas for wetlands enhancement. He pointed out that the Corps, since the last time he had talked to Council, has changed their rules to some degree. He pointed out the city's tract is in pretty good shape, but needs some work. However, under the new rules it will not generate quite as much credit as thought. It is still a lot of credits, but the balance between stream preservation and enhancement is preferred to be about 50-50. The way it looks at this time it is about a 30-70, which is 30% enhancement and restoration versus 70% preservation. That number makes it more difficult for the Corps to approve it and more challenging for the permitting and the process you have to go through to identify this mitigation bank. Also, since our last meeting there have been a few issues that relate to the overall market conditions for mitigation credits in water shed that we were talking about earlier. There are three new proposed banks in the water shed and one active bank. There is quite a bit of competition that has come up just in the time since we have contemplated this particular activity which makes it more challenging. He said they have finished the prospectus, and they are ready to present that to the interagency review team and the Corps of Engineers. He said we are at a crossroads now with all of the challenges. He said the question will come back to Council and city staff as to whether we can afford the cost. He said they have taken a look at the construction cost, and it will be a multi -million -dollar investment to get the streams and wetlands restored. He said at this time it might not be the best time to do the mitigation on the site. He said there are some challenges. He said he would recommend that we go ahead and submit it to the Corps and get feedback from the Corps of Engineers in Charleston and the interagency review team, U.S. Fish and Wildlife, DNR, all of the regulatory and resource agencies. He said he wants to get their feedback and find out where we are. He said once we get their feedback, we can decide whether it is a go or not. 4 (1) Consideration of the Minutes of the Work Session of March 7, 2022, a... Page 14 of 187 AGENDA ITEM #(1) Mr. Conger pointed out that originally the existing boundaries that the city had owned since the 1980s for the Mason Branch Reservoir is 172 acres, that includes the reservoir and the existing boundary. We are only asking for about 200 acres to go into the new boundary for the Mason Branch Reservoir bank. That is only the one subtraction that we have from the 2,500 acres purchased. Mr. Bedenbaugh pointed out that will give us about 400 acres around the reservoir. It was always felt that we need 400 acres including the reservoir in some sort of conservation easement that will protect in perpetuity the reservoir. As it turns out it is about 387 acres. He said we want to get that surveyed and the boundaries officially recorded. Mr. Conger stated he wanted to talk about the 831 acres within the conservation boundaries. It is what we would need as an entity to go to the Corps and say that we have appropriate upland buffers which includes areas that are adjacent to the wetlands and the streams and the resources that would be necessary to protect those areas. Basically the Corps insists on a minimum boundary for a proposal for mitigation. He noted that conservation easement use, the mitigation use, is well within what Council had agreed to. It is a great way to conserve the property and actually get some money out of it. Mr. Bedenbaugh stated he thought questions may come up about additional city -owned property near this property in terms of rolling it into the mitigation. Mr. Conger stated there are other opportunities for mitigation on other city -owned properties. He said there are multiple tracts with hundreds of acres, including the Reynolds Pond tract that the city owns that are adjacent to Shaws Creek that could provide very similar quantitative values to water quality protection. There are some opportunities for ecological uplift. It is an opportunity for the city to consider those as wetlands mitigation opportunities or as conservation opportunities. They are mostly all wetlands. There are some uplands. There are also some good opportunities for trails, greenways, and connectivity all the way back into Aiken. There are just a few gaps that are not already owned by the city all the way up to the Shaws Creek tract. That puts the City in a great position to sponsor a greenway there. It would be an opportunity to hook into Generations Park with a greenway and allow the folks on the northside to have an opportunity to walk, run and enjoy opportunities through there. He felt that is a great opportunity for the city and should be considered in the future. Using this mitigation would not necessarily preclude that. There are opportunities to work with the Corps and the agencies to incorporate trails, greenways, educational opportunities, and boardwalks into the plans and still generate credits after that. Councilman Woltz asked the value of the mitigation credits. Mr. Conger stated it depends on the specific watershed. He pointed out one that he is working on which serves the Rock Hill area which is next to Charlotte and growing very quickly, the wetlands credits per wetland credit is about $15,000 per wetland credit. The streams are about $225 per stream credit. You could generate about four or five stream credits per acre on a good restoration. There is a great opportunity for $60,000 to $90,000 per acre that could be generated. You would have to subtract your costs for doing the restoration, but there is quite a margin that is 5 (1) Consideration of the Minutes of the Work Session of March 7, 2022, a... Page 15 of 187 AGENDA ITEM #(1) associated with the credits versus the cost to implement. The issue is that it takes a big capital outlay upfront, and there is no guarantee that you can sell those credits. Mr. Conger stated we are at a junction where we have a prospectus that will be coming to the city staff for review and approval. Then the prospectus would go out on public notice and would be looked at by the Corps if Council chose to move it farther down the road. Mr. Conger pointed out that he had talked a little about the Special Use District. There has been a series of discussions which mostly relates to the other items that we have talked about —the Brunswick tract in general, the Mason Branch issues, and some of the forestry issues. He said staff had decided that they wanted them to take a good look at what it will take to protect the water quality along Shaws Creek which they have done. They have identified where all the wetlands are, identified where the upper buffers are. We think that is a minimum to protect anything that is going to be happening on the Special Use District. He pointed out the boundaries which include a buffer, the wetlands and streams. He said this looks like an opportunity to take a look at the particular kind of development that would be compatible with protection of water quality that would be important for this area of Aiken County and would support the water and sewer investments that the City has made in that area. He said this is one of the greenway opportunities that we talked about. He said the investigation of Special Use District is expected to commence in the 3rd quarter of 2022. He said that is staff s desire to put that on the schedule. We are talking about working with Planning and Engineering to identify what kind of uses might be appropriate there; what kind of uses would be appropriate for the community; how the City could guide that while keeping in mind good economic development. Mr. Conger reviewed some of the goals that have been identified by staff. protect the wetlands and water quality; identify the particular tract attributes. He pointed out that it is steep in certain places, but the tabletop is a beautiful piece of property. There are opportunities for trail connectivity, and economic development. Mr. Conger stated he would talk about the South Carolina Forestry Commission. He said there are portions of the tract, no matter what happens with the 831 acres, that is associated with the proposed mitigation area. He pointed out the 300 acres he had just talked about as a Special Use District. He also pointed out the 200 acres that he talked about that is getting committed to protect the Mason Branch Reservoir. That would leave about 1,000 acres. He pointed out those are the significant uplands that are in longleaf pine management and loblolly pine management currently. He pointed out the area on the slide. He said the thought is that the area is appropriate for the forestry uses that we talked about that would be part of the conservation of the property. The City has contacted the South Carolina Forestry Commission. We understand they are going to be producing their Forest Management Plan that would be a basis for management of all the Brunswick tract, and would be an opportunity for the City to have a document that they could depend on for conversion of loblolly to longleaf uses, cutting some of the timber out there that is in very poor condition. He said they basically did a residential cut. There is not enough timber out there in a lot of the places to sustain a good growing. It is basically under invested in timber. They harvested it and just a bunch of wild trees have come back. It is not functioning very well as a forestry area. The experts of the Forestry Commission have come in and made some recommendations to the City. We are still waiting to see their Forestry Management Plan so we 6 (1) Consideration of the Minutes of the Work Session of March 7, 2022, a... Page 16 of 187 AGENDA ITEM #(1) can make a determination and get Council to look at that to see if we want to engage with the Forestry Commission to start converting some of the areas from loblolly to long leaf pine and to be able to generate some revenue that would pay for the Forestry restoration on the site. No matter what happens with the 831 acres within the conservation unit, there will be some opportunities for forest management within the buffer. If that does not come to fruition, the wetlands mitigation there would be an opportunity to put it back into the forestry activity and recreational opportunities, and conservation goals that Council talked about at previous meetings. Councilwoman Price asked if there were any plans to develop at all on the Brunswick property. Mr. Conger stated they would consider economic development opportunities in the Special Use District of 300 acres only. He said there was no other significant development that he is aware of on the rest of the tract at this time. Mr. Bedenbaugh stated Council will have to make some decisions. He said the presentation was where we are in the process. We want to get the analysis from Forestry and bring it back to Council and then determine where we go with the balance of the property. The acreage around Shaws Creek and around the reservoir, we wanted to get that buffered and put in appropriate conservation easements. The balance of the acreage is where we are doing some due diligence and leg work to take to Council and see what options there are and what direction Council wants us to go. He said there are a number of options. One option would be for the City to control what happens on the property. For the balance of the 1,000 acres, we are still doing our due diligence, and we will have something later this year for Council discussion. Then Council will need to tell staff what they feel is the best approach going forward. Also, concurrent with that will be the 300 acres Special Use District which is by Shiloh Church Road on the southwest part of the property. That will probably be one of the more developmental pieces primarily because it is near a major road that will have access to water and sewer service. He said we want to get feedback from the Corps and from the Forestry Commission and continue doing the due diligence on the Special Use Area. He said we will have the buffer for the Mason Branch Reservoir recorded after the boundaries are delineated. There was a question of the thoughts for the Special Use District. Mr. Bedenbaugh stated because of the proximity to the creek, he would suggest that it not be intense development, such as retail or large dense residential. He said because of its location, he felt there would be a market for the property. The good thing is that the City owns the property and has a lot of say within Council and others on what ultimately can happen there to insure the main goal of preserving the water quality is obtained and it continue to be. The work session ended at 6:55 p.m. Sara B. Ridout City Clerk 7 (1) Consideration of the Minutes of the Work Session of March 7, 2022, a... Page 17 of 187 AGENDA ITEM #(1) Aiken City Council Minutes March 14, 2022 Present: Mayor Osbon, Councilmembers Brohl, Diggs, Girardeau, Gregory, Price, and Woltz. Others Present: Stuart Bedenbaugh, Mary Catherine Lawton, Gary Smith, Sara Ridout, Charles Barranco, Tim O'Briant, Marya Moultrie, Kym Rooks, Gary Pope, Gary Meadows, Daniel Williams, Langdon Stamper of the Aiken Standard, and 12 citizens. The meeting was held in the City Council Chambers at 214 Park Avenue SW. The meeting was streamed live on the City's YouTube channel for the public to view. CALL TO ORDER Mayor Osbon called the regular meeting of March 14, 2022, to order at 7:03 p.m. Mayor Osbon led in prayer. The pledge of allegiance to the flag was led by Chief Barranco. GUIDELINES Mayor Osbon reviewed the guidelines for speaking at the Council meeting. ADDITIONS OR DELETIONS TO AGENDA Mayor Osbon recognized Mayor Pro Tern Woltz for any additions or deletions to the agenda. Mayor Pro Tern Woltz stated there were no changes to the agenda. Mayor Pro Tem Woltz moved, seconded by Councilwoman Diggs, that the agenda be approved as presented. The motion was unanimously approved. MINUTES The minutes of the regular meeting of February 28, 2022, were considered for approval. Councilwoman Diggs moved, seconded by Councilwoman Price, that the minutes of the regular meeting of February 28, 2022, be approved. The motion was unanimously approved. BOARDS AND COMMISSIONS Appointments Tiffany Palmer Arts Commission Michelle Meriwether Angela Key Accommodations Tax Committee Sarah Wildasin Equine Committee (1) Consideration of the Minutes of the Work Session of March 7, 2022, a... Page 18 of 187 AGENDA ITEM #(1) Mayor Osbon stated Council needed to consider appointments to various city boards, commissions, and committees. Mr. Bedenbaugh stated Council has 34 pending appointments to fill vacancies on different City boards, commissions, and committees. Four appointments are presented for Council's consideration and vote. Councilwoman Diggs has recommended the reappointment of Tiffany Palmer to the Arts Commission. If reappointed, Ms. Palmer's term would expire April 11, 2024. She has also recommended the reappointment of Michelle Meriwether to the Accommodations Tax Committee with the term to expire March 25, 2024. She also recommended the reappointment of Sarah Wildasin to the Equine Committee, and if reappointed her term would expire January 28, 2024. Councilwoman Price has recommended the reappointment of Angela Key to the Accommodations Tax Committee. If reappointed, Ms. Key's term would expire March 25, 2024. For Council consideration is the reappointment of Tiffany Palmer to the Arts Commission; Angela Key and Michelle Meriwether to the Accommodations Tax Committee; and Sarah Wildasin to the Equine Committee. Councilwoman Brohl moved, seconded by Councilwoman Gregory, that Council reappoint Tiffany Palmer to the Arts Commission, Angela Key and Michelle Meriwether to the Accommodations Tax Committee and Sarah Wildasin to the Equine Committee. The motion was unanimously approved. Mayor Osbon asked if there were any nominations for appointments to be considered at the next Council meeting. Councilwoman Diggs stated she would like to recommend the reappointment of Aimee Hanna to the Senior Commission, Mayor Osbon stated consideration of the recommended appointment would be considered at the next meeting of Council. REZONE — ORDINANCE 03142022 712 Chafee Lane SW NLA, LLC TPN 104-20-18-007 Mayor Osbon stated this was the time advertised for second reading and public hearing on an ordinance to rezone 712 Chafee Lane SW from Residential Single -Family RS-15 to Limited Professional (LP). Mayor Osbon read the title of the ordinance. 2 (1) Consideration of the Minutes of the Work Session of March 7, 2022, a... Page 19 of 187 AGENDA ITEM #(1) AN ORDINANCE TO REZONE CERTAIN PROPERTY LOCATED AT 712 CHAFEE LANE SW FROM RESIDENTIAL SINGLE-FAMILY (RS-15) TO LIMITED PROFESSIONAL (LPG Councilman Girardeau moved, seconded by Councilwoman Brohl, that Council approve on second reading and public hearing an ordinance to rezone property at 712 Chafee Lane SW from Residential Single -Family (RS-15) to Limited Professional (LP). Mr. Bedenbaugh stated Diane Padgett, applicant on behalf of the owner of the property, NLA, LLC, is requesting rezoning of the property at 712 Chafee Lane SW from Residential Single - Family (RS-15) to Limited Professional (LP). A single-family residence is located on the property. The owner of 712 Chafee Lane SW also owns the adjoining property at 702 Chafee Lane SW. The property at 702 Chafee Lane SW is zoned Limited Professional (LP) and is developed for office use. Rezoning 712 Chafee Lane SW to Limited Professional (LP) would allow the owner to convert the residence at 712 Chafee Lane SW into offices and move some of the offices currently in 702 Chafee Lane SW into 712 Chafee Lane SW. The single-family residence at 712 Chafee Lane SE is a non-contributing structure to the historic district. However, it would be subject to the Historic Preservation Overlay requirements if the rezoning is approved. Rezoning of property has to meet certain criteria. In the Comprehensive Plan, this property is in the Downtown Transition Periphery Area and is designated for public/institutional use. 712 Chafee Lane SW is the only property in the block zoned RS-15 and the only property in the block used for single-family residential. All other property in the block is zone Limited Professional (LP). Adjacent land uses are offices operated by the Tri-Development Center of Aiken County, a residential building that has been converted to office use, and a medical office building. The two remaining parcels have office buildings on them. The block to the south (the opposite side of Chafee Lane) is zoned Residential Single -Family (RS-15), and all the properties in that block are used for single-family residential uses. The property at 712 Chafee Lane SW is bounded on the north, east, and west by Limited Professional (LP) zoning, so rezoning this parcel to Limited Professional would not be inconsistent with its surroundings. The Planning Commission reviewed this request for rezoning at their February 15, 2022. meeting and unanimously recommended rezoning of the property at 712 Chafee Lane SW from Residential Single -Family (RS-15) to Limited Professional (LP). Council approved this ordinance on first reading at the February 28, 2022, meeting. For Council consideration is second reading and public hearing of an ordinance to rezone property at 712 Chafee Lane SW from Residential Single -Family (RS-15) to Limited Professional. Mayor Osbon asked for comments from the audience and Council. Mr. Brian Spearman, 702 Chafee Lane SW, applicant and owner of 702 and 712 Chafee Lane SW. noted that his company Eclipse Partners, merged with Dogwood Stables, nine years ago and Cot Campbell sold him the property on Chafee Lane. He pointed out that he had maintained 702 Chafee Lane SW. He said he purchased 712 because he wanted to control the property. He said he felt the property had been neglected. He pointed out that he was (1) Consideration of the Minutes of the Work Session of March 7, 2022, a... Page 20 of 187 AGENDA ITEM #(1) concerned with the wall in front of the house for safety reasons. He said his plan is to make the house at 712 similar to 702 Chafee Lane. He said he would upgrade it and maintain it. He said he would move his office to 712 Chafee. He noted that John Harte, attorney, has an office at 702 Chafee Lane. He pointed out there had been a concern about traffic. He said with owning both properties, he plans to put additional parking behind 712 Chafee to be accessed from Lancaster Street. He thought four or five parking spaces could be added. He pointed out that Eclipse only has four employees in the office so there should only be four or five cars parking in the area. He pointed out that the Eclipse office is used as their finance building. It is not a customer office. He said he would answer any questions. Mr. John Brecht, 743 Chafee Lane SW, stated he lives on the other side of the street from 712 Chafee Lane. He pointed out that through the process he had heard a number of things, but had not heard one good reason to rezone the property. He noted that he had heard that the whole block is Limited Professional, except for the one lot, so therefore make the lot Limited Professional. Another is that it is an abandoned, run down house with a wall in front. He said nothing could be farther from the truth. He said the house was lived in for 38 years by a nurse, and she moved out in November when she retired. He said the house had not been abandoned; it has been well kept. He said he did not understand that logic. The third thing he had heard is that the property is a non -conforming residential lot and somehow it is okay to make it a Limited Professional. He said it is a non -conforming lot, but it is a legal non -conforming property. He asked that Council reconsider and not take this home out of the neighborhood. It is a home. People want to live downtown. They could sell the house and someone could move in. He said making the house an office is taking a house out of downtown Aiken. He asked that Council reconsider. There being no further comments, Mayor Osbon called for a vote on the motion by Councilman Girardeau, seconded by Councilwoman Brohl, that Council approve on second reading an ordinance to rezone property at 712 Chafee Lane SW from Residential Single -Family (RS-15) to Limited Professional (LP). The motion was approved by a vote of 6 in favor and 1 opposed. Councilwoman Price opposed the motion. REZONE — ORDINANCE 03142022A 901 Park Avenue SE 925 Park Avenue SE TPN 121-10-08-001 TPN 121-10-08-002 Mayor Osbon stated this was the time advertised for second reading and public hearing on an ordinance to rezone 901 and 925 Park Avenue SE from General Business to Residential Single - Family RS-10. Councilman Woltz stated he would recuse himself from participating in the discussion and voting on this matter as he owns property across the street from this property. Mayor Osbon read the title of the ordinance. 4 (1) Consideration of the Minutes of the Work Session of March 7, 2022, a... Page 21 of 187 AGENDA ITEM #(1) AN ORDINANCE AMENDING THE ZONING OF REAL ESTATE LOCATED AT 901 AND 925 PARK AVENUE SE FROM GENERAL BUSINESS (GB) TO RESIDENTIAL SINGLE-FAMILY (RS-10). Councilwoman Gregory moved, seconded by Councilwoman Brohl, that Council pass on second reading an ordinance to rezone 901 and 925 Park Avenue SE from General Business (GB) to Residential Single -Family (RS-10). Mr. Bedenbaugh stated Karl McMillan, applicant and agent for owner of the property, Fields of Dreams Collaborative LLC, is requesting rezoning of the property at 901 and 925 Park Avenue SE from General Business (GB) to Residential Single -Family (RS-10). Rezoning to Residential Single -Family (RS-10) would allow the owner to develop the property as residential lots. The property at 901 Park Avenue SE is vacant and 925 Park Avenue SE is the former site of an automotive services business. The surrounding zoning and land uses to the north are zoned Light Industrial (LI), with commercial uses. To the east the properties are zoned Light Industrial which is the site of a telecommunications tower. To the west properties are zoned Residential Single -Family Low Density (RML) with residential units. To the south properties are zoned Residential Single - Family (RS-10). The block where the parcels to be rezoned are located is transitioning from mixed use to single-family residential. The proposed Single -Family Residential (RS-10) zoning would be consistent with the adjacent residential uses and single-family residential zoning. City water and sewer are available to the site, and the property has road access. The Planning Commission reviewed this request for rezoning at their February 15, 2022, meeting and unanimously recommended rezoning of the property at 901 and 925 Park Avenue SE from General Business (GB) to Residential Single -Family (RS-10). Council approved this ordnance on first reading at the February 28, 2022, meeting. For Council consideration is second reading and public hearing of an ordinance to rezone property at 901 and 925 Park Avenue SE from General Business (GB) to Residential Single -Family (RS- 10). Mayor Osbon asked for comments from the audience and Council. There being no comments, Mayor Osbon called for a vote on the motion by Councilwoman Gregory, seconded by Councilwoman Brohl, that Council pass on second and final reading an ordinance to rezone 901 and 925 Park Avenue SE from General Business (GB) to Residential Single -Family (RS-10). The motion was approved. Councilman Woltz did not vote or participate in the discussion on the matter to rezone property on Park Avenue. Councilman Woltz returned to the Council Chambers. BONDS — ORDINANCE 03142022B Water and Sewer System Revenue Bonds Water Plant Bond Anticipation Note (1) Consideration of the Minutes of the Work Session of March 7, 2022, a... Page 22 of 187 AGENDA ITEM #(1) Mayor Osbon stated this was the time advertised for second reading and public hearing on an ordinance to issue and sell Water and Sewer System Revenue Bonds not to exceed $4,500,000. Mayor Osbon read the title of the ordinance. A SERIES ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF WATER AND SEWER SYSTEM REVENUE BONDS OF THE CITY OF AIKEN, SOUTH CAROLINA. IN THE AGGREGATE PRINCIPAL AMOUNT OF NOT EXCEEDING $4,500,000 AND OTHER MATTERS RELATING THERETO. Councilwoman Price moved, seconded by Councilwoman Diggs, that Council pass on second reading an ordinance to issue Water and Sewer System Revenue Bonds not to exceed $4,500,000. Mr. Bedenbaugh stated Council had made a priority to construct a new water plant near our existing water plant located at Shaws Creek and US 1 [Columbia Highway North]. The plant will cost approximately $42 million with construction beginning by mid -year 2023. To continue to stay on schedule with this project, we are proposing the issuance of revenue bonds, specifically Bond Anticipation Notes, of $4.5 million to continue the planning, engineering and design of the project. These bonds would be pledged against revenues of our water system, and Council's rate adjustment schedule gives us sufficient funding to make these payments and, if Council chooses, could be rolled into the overall bond issuance we would do once we are ready to construct a new water plant next year. Financial Advisor David Cheatwood and Bond Counsel Gary Pope were at our New Horizons session on January 27 and explained how this issuance would work and Gary Pope is present at this evening's meeting. City Council approved this ordinance on first reading at the February 28, 2022, meeting. For Council consideration is second reading and public hearing of a series ordinance providing for the issuance and sale of water and sewer system revenue bonds of the City of Aiken, South Carolina in the aggregate principal amount of not exceeding $4,500,000 and other matters relating thereto. Mayor Osbon asked Mr. Pope, Bond Counsel, to give Council the terms of the bond issuance. Mr. Pope stated there had been a very successful solicitation of interest from banks. The low bid received last week was 1.05% from the Bank of South Carolina. Should Council approve the ordinance at this meeting, he will move forward with the Bank of South Carolina for a one- year term with closing on April 5, 2022. He noted that Council could incorporate this bond into a larger financing plan or roll it for another year while waiting for the appropriate time to do permanent financing to match it up with the cost of the project. Councilwoman Brohl pointed out that Mr. Pope explained very well to Council what BANS were. She said she understands it to be a short term interest bearing bond issued in advance of a larger, future bond. She asked that Mr. Pope explain the procedure so the citizens listening could understand it. 6 (1) Consideration of the Minutes of the Work Session of March 7, 2022, a... Page 23 of 187 AGENDA ITEM #(1) Mr. Pope stated when we issue a bond, we want to match up the life of the bond with the useful life of the water plant. If there is a 20 or 30-year useable life of the plant, you would want to match that up with the life of the bond and take advantage of making the interest payments in real terms over time to match it up with the people who are using the plant to get the benefit from it so you don't have to raise taxes now to pay for something that may be used by people in the future. What a Bond Anticipation Note does is while we don't know exactly how much the water plant is going to cost now, we know that we have some costs occurring now, but we don't want to go ahead and issue all $42 million now because that would not be fair to the citizens or a good decision in the sense that we don't want to go ahead and start paying interest on all $42 million for the plant. This is a way for the City to keep reserves and cash in place and get the money that is necessary to take care of just the expenses that we know will occur over the course of the next 12 to 18 months in order to get the plant. Once we have a really good price for the water plant, then we can proceed with a permanent financing that matches the life of the plant in terms to borrow. Mayor Osbon asked for comments from the audience and Council. Mayor Osbon called for a vote on the motion by Councilwoman Price, seconded by Councilwoman Diggs, that Council approve on second reading an ordinance to issue Water and Sewer System Revenue Bonds not to exceed $4,500,000 relating to the construction of a new water plant. The motion was unanimously approved. Imo_ ►1\�-�i�l:�.� Aiken Council of Garden Clubs Garden Show Rihhons Cumbee Center Mayor Osbon stated requests had been received for permission to place banners and ribbons in the downtown to promote events. Mr. Bedenbaugh stated a request had been received from the Aiken Council of Garden Clubs for permission to place two banners in the downtown promoting their Garden Show on May 13 and 14, 2022. They would like for the banners to be placed at South Boundary and Whiskey and at Laurens and Richland, or where space permits. They have requested that the banners be placed May 2 - 15, 2022. A request has been received from the Cumbee Center asking permission to place teal ribbons on the light poles along Laurens Street to bring attention to Sexual Assault Awareness Month. They would like to hang the ribbons on Friday, April 1 and display them for the month of April. For Council consideration is approval of a request to hang two banners from May 2 - 15, 2022, promoting the Council of Garden Clubs' Garden Show on May 13 and 14 and the request to place teal ribbons on the light poles on Laurens Street to bring awareness to Sexual Assault Awareness Month. 7 (1) Consideration of the Minutes of the Work Session of March 7, 2022, a... Page 24 of 187 AGENDA ITEM #(1) Mr. Bedenbaugh stated staff is compiling information regarding the history of banners going back to 1980. We will have a summary of the history of banners for Council's information to decide how we go forward. Councilwoman Brohl moved, seconded by Councilwoman Diggs, that Council approve the requests for banners and ribbons from the Aiken Garden Council and the Cumbee Center as requested. The motion was unanimously approved. INFORMATION Municipal Development Commission Joint Meeting with Council Mr. Bedenbaugh stated we need to schedule a time to meet jointly with the Municipal Development Commission. He said we could meet on Tuesday, March 22, at 5 p.m. or meet at 5 p.m. on March 28, 2022, before the next Council meeting. Mayor Osbon stated he would prefer that we have a standalone meeting. The consensus was that Council meet on Tuesday, March 22, at 5 p.m. with the Municipal Development Commission. Chamber of Commerce Annual Meeting Mr. Bedenbaugh reminded Council of the Chamber of Commerce's Annual Award Meeting to be held on Thursday, March 24, at 6:30 p.m. He asked that Council let him know if they plan to attend. Omnibus Rill Mr. Bedenbaugh stated he had heard on Thursday late, that the U.S. House had passed the Omnibus Bill which has funding for $8 million for our Powderhouse Road Connector and $2.5 million for a parallel sewer line. The bill now has to go to the U.S. Senate. If it passes with a simple majority, then it will be signed by the President. He also pointed out that we are monitoring the plutonium funds as well in Columbia. Presently the House is debating the budget. We probably will not have an answer on the disposition of those funds until June. ADJOURNMENT There being no further business, Councilwoman Price moved, seconded by Councilwoman Diggs that the meeting adjourn. The meeting adjourned at 7:31 p.m. Sara B. Ridout City Clerk (1) Consideration of the Minutes of the Work Session of March 7, 2022, a... Page 25 of 187 AGENDA ITEM #(1) THE CITY OF AIKEN Memorandum Date: 28 Mar 2022 To: City Council From: Stuart T. Bedenbaugh, City Manager Subject: Proclamation Proclaiming April as Fair Housing Month in Aiken. The month of April is National Fair Housing Month. As recipients of federal funding through the HUD HOME Consortium Program, we are required to perform fair housing actions during the month of April. One action is a proclamation proclaiming April as Fair Housing Month. We also have some flyers regarding fair housing that will be posted in various areas. For Council approval is a proclamation proclaiming April as Fair Housing Month in the City of Aiken. (�- Stuart T. Bedenbaugh City Manager (1) Proclamation Proclaiming April as Fair Housing Month. Page 26 of 187 City of . A place like no other... 214 Park Avenue SW P.O. Box 1177 Aiken, SC 29802-1177 www.cityofaiken.gov � rocran�ation FAIR HOUSING MONTH AGENDA ITEM #(1) Rick Osbon Mayor 803-645-2833 Fax806-642-7646 rosbon@cityofa ikensc.gov WHEREAS, April, 2022 marks the 54`h Anniversary of the passage of the U.S. Fair Housing Law, Title VIII of the Civil Rights Act of 1968, as amended; and WHEREAS, the law enunciates a national policy of Fair Housing without regard to race, color, creed, national origin, sex, familial status, and handicap, and encourages fair housing opportunities for all citizens; and WHEREAS, through the years, we have made great strides in opening housing markets, giving all Americans an equal opportunity to live wherever they choose; and WHEREAS, housing discrimination, although less obvious and pervasive than in years past, still exists; and WHEREAS, The City of Aiken as well as the Aiken Board of Realtors, are committed to highlight the Fair Housing Law, Title VIII of the Civil Rights Act of 1968, by continuing to address discrimination in our community, to support programs that will educate the public about the right to equal housing opportunities, and to plan partnership efforts with other organizations to help assure every American of their right to fair housing. NOW, THEREFORE, Rick Osbon, Mayor, and the Council of the City of Aiken, South Carolina, do hereby designate April as FAIR HOUSING MONTH in Aiken and ask that all citizens support this law to insure fair housing for everyone. Rick N. Osbon Mayor (1) Proclamation Proclaiming April as Fair Housing Month. Page 27 of 187 AGENDA ITEM #(2) THE CITY OF AIKEN Memorandum Date: 28 Mar 2022 To: City Council From: Stuart T. Bedenbaugh, City Manager Subject: Proclamation Proclaiming April as Child Abuse Prevention Month. April is Child Abuse Prevention Month, and Peggy Ford, of Children's Place, has asked if Council would provide a proclamation naming April as Child Abuse Prevention Month in Aiken. She has also asked if Council would give permission for the planting of a garden of pinwheels around the fountain on Newberry Street to celebrate joyous childhoods with pinwheels. She would like to plant the pinwheels on April 1 after First Friday Means Business. She is asking permission for the pinwheel garden to remain in place for one week. For Council consideration is a proclamation naming April as Child Abuse Prevention Month and permission to plant a garden of pinwheels around the Newberry Street fountain on April 1 to remain there for a week. Stuart T. Bedenbaugh City Manager (2) Proclamation Naming April as Child Abuse Prevention Month and Reques... Page 28 of 187 City of A place like no other... 214 Park Avenue SW P.O. Box 1177 Aiken, SC 29802-1177 www.cityofaiken.gov prodamatton AGENDA ITEM #(2) Rick Osbon Mayor 803-645-2833 Fax806-642-7646 rosbon @cityofa i kensc. gov WHEREAS, South Carolina's future prosperity and quality of life depend on the healthy development of the more than 1.1 million children residing in the diverse communities across our state and more than 36,000 children in Aiken County; and WHEREAS, preventing child abuse and neglect must be a priority that requires individuals, families, child -serving organizations, schools, faith -based groups, businesses, government agencies, and civic leaders to support the physical, emotional, social, and educational well-being of all children; and WHEREAS, child abuse is a serious public health issue with wide-ranging societal consequences, as data show the link between the abuse and neglect of children and a wide range of medical, emotional, psychological, and behavioral issues into adulthood; and WHEREAS, parents and caregivers have a support system of family and friends, know where to find public resources, understand how to remain resilient in challenging times, and are equipped to provide safe, nurturing environments for their children; and WHEREAS, statewide and community prevention programs serve as proven and effective ways to reduce child abuse and neglect no matter the geographic region, race or ethnicity, or economic status; and WHEREAS, in fiscal year 2020-2021, there were 8,944 founded Child Protective Services (CPS) investigations with 15,980 children in South Carolina, and 230 investigations with 467 children in Aiken County. NOW, THEREFORE, I, Rick Osbon, Mayor, and City Council of the City of Aiken, South Carolina, do hereby proclaim April 2022 as CHILD ABUSE PREVENTION MONTH throughout Aiken and encourage all South Carolinians to dedicate themselves to protecting the quality of life for every child. Mayor Councilmember Councilmember Councilmember Councilmember (2) Proclamation lNGR fidi4Hil1hFChild Abuse Prevention Month and Reques... Cp9R0l*fflbg87 AGENDA ITEM #(3) THE CITY OF AIKEN Memorandum Date: 28 Mar 2022 To: City Council From: Stuart T. Bedenbaugh, City Manager Subject: Hitchcock Woods Stormwater Update. At this evening's regular Council meeting, George Grinton, Project Manager, will present his second quarterly briefing on the Hitchcock Woods Stormwater Project. The project is moving along and is on schedule. George will bring Council up to date on the status of this project. .,tom. Stuart T. Bedenbaugh City Manager (3) Update on Hitchcock Woods Project. Page 30 of 187 G1TY OF f McCCRMICK ti TAYLCR :$ y � �cnao mccormicktaylor.com cityofaikensc.gov o Hitchcock Woods—Stormwater Implementation Plan o "A Shared Solution" Project Update o City of Aiken Workshop 3/28/2022 G1TY OF f McCCRMICK ti TAYLCR :$ y CD 0 2 0 0 OL Cn mccormicktaylor.com cityofaikensc.gov Sand River Stormwater Project Update � ■ BMP6A vault has been installed and covered ■ Sanitary Sewer line at BMP6 has been relocated ■ SW intercept line west of BMP6 placed b■ Excavation of BMP6 is almost completeCD n °■ Construction of BMP6 Retaining Wall almost o completed n m CITY OF f McCORMICK ti TAYLOR :$y CD 0 Sand River Stormwater 0 0 0 CL Cn 0 mccormicktaylor.com cityofaikensc.gov Project Update BMP 6A StormTrap Installation w C N N WE 0 O O CL Cn ft McCORMICK h mccormicktaylor.com TAYLOR ta> cityofaikensc.gov �'9CAR�S� Sand River Stormwater Project Update w f MCCORMICK Q A TAYLOR N N O 7 Sand River Stormwater Project Update mccormicktaylor.com cityofaikensc.gov O P. O O CDL cn 0 Covering of BMP 6A w G1TY OF f McCORMICK ti TAYLOR :$ y CD 0 mccormicktaylor.com cityofaikensc.gov Sand River Stormwater Project Update -_ 2 M � x -!r Q`>r w G1TY OF f McCORMICK ti TAYLOR :$ y CD 0 0 0 0 CL Cn 0 mccormicktaylor.com cityofaikensc.gov Sand River Stormwater Project Update BMP 6 Excavation Start n c� z n m w W C N CD WE 0 O O CL Cn W 00 0 00 ft McCORMICK h mccormicktaylor.com TAYLOR ta> cityofaikensc.gov �'9CAR�S� Sand River Stormwater Project Update w G1TY OF f McCORMICK ti TAYLOR :$ y CD 0 Sand River Stormwater mccormicktaylor.com cityofaikensc.gov Project Update B M P 6 Area Excavation w G1TY OF f McCORMICK ti TAYLOR :$ y CD 0 Sand River Stormwater 0 0 0 0 CL CD CD 0 00 mccormicktaylor.com cityofaikensc.gov Project Update BMP 6 Shoring Walls w G1TY OF f McCORMICK ti TAYLOR :$ y CD 0 0 0 0 CL Cn 0 OrQ CD t 0 00 mccormicktaylor.com cityofaikensc.gov Sand River Stormwater Project Update B M P 6 Area Excavation w G1TY OF f McCORMICK ti TAYLOR :$ y CD 0 2 0 0 OL Cn mccormicktaylor.com cityofaikensc.gov Sand River Stormwater Project Update CD Excavation of BMP6 encountered kaolin clay which is the white you see in the pictures ■ Not good news for infiltration of stormwater ■ We drilled 6 holes to determine the thickness of the layer of kaolin and found sand 25 ft below the base level of the vault ■ McCormick Taylor and Thalle Construction developed a plan to It drill 27 - 36" holes in the base of the excavation that will allow ):�- infiltration to occur from the BMP6 StormTrap vault m Z `v n m w G1TY OF McCCRMICK ti TAYLOR :$y CD O BMP6AND6A BORING ��/ SHORING EMPOFARY RINGS SHALL BE UP TO 30 FEET IN DEPTH OM PROPOSED SUBBASE ELEVATION. RING SHALL BE TERMINATED ONCE SOIL MATERIAL OTHER AN KAOLIN CLAY OR OTHER CLAY IS OBSERVED FOR MORE AT F CCCT IAI IICDTW mccormicktaylor.com cityofaikensc.gov w G1TY OF f McCORMICK ti TAYLOR :$ y CD 0 2 0 0 OL Cn 0 mccormicktaylor.com cityofaikensc.gov Sand River Stormwater Project Update ■ The current emphasis of work has been the installation of the temporary retaining walls and the excavation at B M P 6A. ■ StormTrap vault elements will be installed starting in April ■ Currently Developing the kiosk material for the Landscaped area w G1TY OF McCORMICK ti TAYLOR :$y CD 0 2 mccormicktaylor.com cityofaikensc.gov Sand River Stormwater Project Update 0 0 CDL Cn ■ We have initiated a new painted horse for the landscaped area called "The Gateway" ■ It will have pictures of the Hitchcock Woods and area flora and fauna w G1TY OF MMccORMIC�i ti mccormicktaylor.com A TAYLOR cityofaikensc.gov �'HCAR�S CD Sand River Stormwater Project Update n O n O O Q CD Hauling & Excavating BMP 6A & Lagging Shoring Wall w G1TY OF f McCORMICK ti TAYLOR m �' cnaoy 0 Sand River Stormwater 0 0 0 CL Cn 0 CD 0 00 mccormicktaylor.com cityofaikensc.gov Project Update w G1TY OF f McCORMICK ti TAYLOR :$ y CD 0 2 0 0 OL Cn mccormicktaylor.com cityofaikensc.gov Sand River Stormwater Project Update ■ The Landscaping Committee has developed a concept for the BMP6A area that has the potential for bringing visitors to Aiken ■ That idea is to build a full scale replica of the South Carolina Canal & Railroad Company's Incline Plane that was the reason why Aiken became into existence in 1835 ■ This replica would be placed on the slope of BMP6A and would replicate the actual slope and construction techniques of the n incline plane for visitors to see c� 0 m ■ Coupled with the kiosk information in the area it would be a v significant educational resource y w W C CD Whywas this raiIroad important 0 o • Longest railroad in the world in 1833. a Cn • First railroad to inaugurate steam locomotive service (1831) and night �0. . service. • First railroad designed specifically for use by steam locomotives. • First railroad in the world to use an eight -wheeled locomotive (the South Carolina [1831]). • First railroad to use pairs of four-wheel trucks, like modern freight cars, instead of cars with just two axles and four wheels, like wagons. • Established 5' gauge standard for all railroads in the Southern US until the 1850s. n • The first trains to carry US Mail — between Charleston and Branchville. m Z • Included an incline plane one of only 3 built in the United State. p m w f MCCORMICK Q A TAYLOR N N O �� aS• fir• O ��aR O Qcn ARPRBIR m rr S rir Li CD � i c CD 0 00 mccormicktaylor.com cityofaikensc.gov of the SCCRR in 1833 Map Dated 1836 w W CD O 00 Unique features of railroad tracks in Hitchcock Woods • Earliest railroad tracks in their original location in existence in the world. • Only intact wooden double track in existence in the world. • Only intact iron -capped wooden railroad tracks in existence in the world. • Only wooden inclined plane railroad tracks in existence in the world with the original pulleys still in place. • Both types of iron caps still exist in Hitchcock Woods w W C ' 0 Archaeology: Parallel Rails :z ��A W C CD 0 0 0 OL Cn .0. a Archaeology: Parallel Rails mot. w W Archaeology: Pulley OC W C 0 0 O O 1L Cn Archaeology: Rail Iron Cap 1 ' oO�DOO�OL�OOLSoO W f MCCCRMICK Q A TAYLCR N CD .. Proposed Exhibit Layout mccormicktaylor.com cityofaikensc.gov w G1TY OF McCORMICK ti TAYLOR :$y `° 0 ��° Proposed Exhibit on 0 O O CL cn mccormicktaylor.com cityofaikensc.gov w f MCCCRMICK Q A TAYLCR N N WE 0 O O CL cn 00 0 00 Proposed Exhibit Layout mccormicktaylor.com cityofaikensc.gov w f MCCCRMICK Q A TAYLCR N N WE 0 O O CL cn Proposed Exhibit Layout mccormicktaylor.com cityofaikensc.gov w CITY OF f McCCRMICK Q A TAYLCR CD CA� Wqe1,ni ooerlev 7 Site Enhancements mccormicktaylor.com cityofaikensc.gov O Cn screening trees educational reforestation area m and shrubs kiosk cluster with varying reforestation area trees and shrubs with varying # J sodded open trees and shrubs .. space area creeping \ ' � juniper turfgrass seed and mulch S o meadow pollinator ga�idqn m overlook —!� Z pervious -rubber stone maintenance grand trees with pathway n access road understory shrubs bridleway x: m grand trees with understory shrubs sand river pollinator meadow rain garden :kL- seed mix "1 turfgra;C!od w� McCORMICK Q a TAYLOR N CD WE Questions? mccormicktaylor.com cityofaikensc.gov w AGENDA ITEM #(1) THE CITY OF AIKEN Memorandum Date: 28 Mar 2022 To: City Council From: Stuart T. Bedenbaugh, City Manager Subject: Approval of Appointments and Discussion of Appointees to Various City Boards, Commissions, and Committees. Council has 33 pending appointments to fill vacancies on different City boards, commissions, and committees. One appointment is presented for Council's consideration and vote at the meeting tonight. Councilwoman Diggs has recommended the reappointment of Aimee Hanna to the Senior Commission. If reappointed, Ms. Hanna's term would expire March 14, 2024. For Council consideration is the reappointment of Aimee Hanna to the Senior Commission. 9J Stuart T. Bedenbaugh City Manager (1) Approval of Appointments and Discussion of Appointees to Various Cit... Page 62 of 187 AGENDA ITEM #(1) BOARDS AND COMMISSION APPOINTMENTS APPOINTMENTS DUE: Arts Commission Doris Begley (resigned) Rick Osbon Melencia Johnson Lessie Price Accommodations Tax Committee Peggy Penland Rick Osbon Regena Brackett Andrea Gregory Susan Victor (resigned) Ed Woltz Board of Zoning Appeals Nancy Dukes Rick Osbon Brendan Doherty Kay Brohl Building Code Appeals Committee Hank Moormann (resigned) Rick Osbon Jerome Ferguson Gail Diggs Jamane Williams Lessie Price Community Development Committee Henry E. Craig, Jr. (deceased) Ed Woltz Trudy Boyd Andrea Gregory Bonnie Anne Fulghum Rick Osbon Design Review Board Lucy Knowles Andrea Gregory Energy & Environmental Committee Todd Lista Rick Osbon James Marra Kay Brohl Ronald Dellamora Andrea Gregory Equine Committee Brooke Thomas Andrea Gregory Courtney Conger Ed Girardeau Need to Appoint 3 New Members Rick Osbon 2 Andrea Gregory 1 (1) Approval of Appointments and Discussion of Appointees to Various Cit... Page 63 of 187 AGENDA ITEM #(1) Housing Authority — (5 Year Terms) John Horvath Andrea Gregory Sean Alford (resigned) Ed Woltz John Lamprecht Ed Girardeau Recreation Commission Michael Beckner Rick Osbon Suzanne Haslup Ed Woltz Rick Brown (resigned) Gail Diggs Lori Comshaw Kay Brohl Senior Commission William Price Rick Osbon Aimee Hanna Gail Diggs Scott Truitt Ed Girardeau Brenda Holman Lessie Price (1) Approval of Appointments and Discussion of Appointees to Various Cit... Page 64 of 187 AGENDA ITEM #(1) ARTS COMMISSION (Two Year Terms) (Meets at 5:30 P.M. I" Tuesday of Every Other Month Beginning February except August) Catherine Thomas (3) (Chair) Home: Visual Arts Aiken, SC 29801 Telephone No. Term Expires Recommended By April 11, 2023 Larry Jones (6) Home: 125 Southpark Commons 843-422-7940 April 11, 2024 Arts Organizations Aiken, SC 29803 larjon100ggmail.com Doris Begley (4) (resigned) Ed Girardeau Ed Woltz Home: 101 Red Oak Lane 642-9453 April 11, 2019 Rick Osbon Aiken, SC 29803 Performing Arts dorisbegle a,atlanticbb.net Tiffany Palmer (NR) Home: 199 Avondale Lane 803-270-7425 April 11, 2024 Gail Diggs Warrenville, SC 29851 Business: Aiken County School District t-palmerAhotmail.com Education Cody Anderson (2) Kay Brohl Home: 3406 Richland Ave. W. 803-341-7022 April 11, 2023 Arts Organizations Aiken, SC 29801 codyna,georgefuneralhomes.com Dr. Melencia Johnson (4) Home: 148 W. Middlebury Ln SW 706-831-1044 Aiken, SC 29803-8019 April 11, 2022 Lessie Price Business: USC-Aiken Business Community melencia.johnson(agmail.com Wendy Hirsch (5) April 11, 2023 Home: 129 Sweetbay Drive 803-514-4384 Aiken, SC 29803 swhirsch4ggmail.com At Large Ad -Hoc Members Center for the Arts Aiken Community Playhouse USCA Etherredge Center Andrea Gregory (1) Approval of Appointments and Discussion of Appointees to Various Cit... Page 65 of 187 AGENDA ITEM #(1) ACCOMMODATIONS TAX COMMITTEE (Two Year Terms) (Meets as Called) Telephone Address No. Term Expires Recommended By Kena Black (2) Home: 235 Florence St. NW 803-237-8215 March 25, 2023 Kay Brohl Lodging Aiken, SC 29801 kenablackAgmail.com Angela Key (2) Home: 202 Abbeville Ave. NW 443-5189 March 25, 2024 Lessie Price Aiken, SC 29801 221-4217 (w) Business: amkeyl4(c�r�,aol.com At Large 803-642-1557 ext.351 Peggy Penland (3) Chair Business: 897 Houndslake Drive 649-5335 March 25, 2018 Rick Osbon Home: Idlewilde Drive 270-7993 Lodging Aiken, SC 29803 ppenland illigan ,gmail.com Susan Victor (6) (resigned) Home: 638 Magnolia Street SE 292-2241 March 25, 2020 Ed Woltz Aiken, SC 29803 svictorknandinahome.com Business: Nandina I lome & Design 649-0616 At Large Regena Brackett (NR) Home: 1173 Willow Woods Dr. 803-439-6500 March 25, 2019 Andrea Gregory Hospitality Aiken, SC 29803 regenamOI@yahoo.com Michelle Meriwether (2) Home: Cultural Interest Tina McCarthy (6) Home: Business: Hospitality 709 Brucewood St. NW 803-439-0333 March 25, 2024 Gail Diggs Aiken, SC 29801 journeyoofjoy2015ggmail.com 3011 Farmer Road 634-0177 March 25, 2023 Ed Girardeau Aiken, SC 29805 tmccarthykthewillcox.com Willcox Hotel 648-1898 100 Colleton Ave SW 648-6664 (Fax) (1) Approval of Appointments and Discussion of Appointees to Various Cit... Page 66 of 187 AGENDA ITEM #(1) BOARD OF ZONING APPEALS (Three Year Terms) (Meets 4th Tuesday at 5:30 P.M.) Telephone Address No. Term expires Recommended By Judy Turner (3) Home: 136 Lancaster Street SW 649-2361 Dec. 1, 2023 Andrea Gregory Aiken, SC 29801 803-221-2361 jturner430gatlanticbb.net Laurence Ogletree (3) Chair Home: 137 Laurel Ridge Circle 641-9795 Dec. 1, 2023 Lessie Price Aiken, SC 29803 646-1292 (Cell) ogletreelarrX a,bellsouth.net Karen Daly (1) Home: 138 Cryptomeria Way 215-1082 Dec. 1, 2024 Ed Girardeau Aiken, SC 29803 kdaly2meybohm.com Nance Dukes (3) Home: 100 Mulberry Court 530-0921 (c) Dec. 1, 2017 Rick Osbon Aiken, SC 29803 dukes337kbellsouth.net Brendan Doherty (3) Home: 1139 Bellreive Drive 295-2680 Dec. 1, 2021 Kay Brohl Aiken; SC 29803 brendanna atlanticbb.net John Brecht (3) Home: 743 Chafee Lane SW 803-648-3893 (h) Dec. 1, 2024 Gail Diggs Aiken, SC 29801 803-270-1309 (c) brechtj gbellsouth. net Ira E. (Bud) Coward ( 6) Home: 256 York Street SE 645-4806 Dec. 1, 2023 Ed Woltz Aiken, SC 29801 budcowardn,bellsouth.net (1) Approval of Appointments and Discussion of Appointees to Various Cit... Page 67 of 187 AGENDA ITEM #(1) BUILDING CODE APPEALS COMMITTEE BOARD OF ADJUSTMENTS AND APPEALS (Two Year Terms) (Meets as Called) Telephone Address No, Term Expires Jerome Ferguson (5) Home: 115 Raintree Court 640-2792 May 12, 2022 Aiken, SC 29803 ijzferguson48@amail.com Business: Charity Hetley-Leigh (5) Home: 165 Tall Pine Drive 803-640-0665 May 12, 2023 Aiken, SC 29803 charity hg 1012(2gmail.com James R. Findley (6) Chair Home: 1126 South Boundary Ave. 221-7955 May 12, 2023 Aiken, SC 29801 Business: 108 Taylor St. SW 648-7955 rfindley((2findleyconstruction.com Recommended Gail Diggs Andrea Gregory Ed Woltz Hank Moormann (3) (resigned) 1404 Woodbine Road 649-9621 May 12, 2018 Rick Osbon Aiken, SC 29803 hmoormannkgmail.com Phil Haggerty (4) Home: Jamane Williams (2) Home: Earnest Saylor (3) Home: 137 E. Pleasant Colony Dr. 502-0333 May 12, 2023 Aiken, SC 29803 haggertyggforcecable.com 1339 President Drive P. O. Box 80 Aiken, SC 29802 10 Inverness St. W P. O. Box 6615 Aiken, SC 29804 Aiken, SC 29804 439-3039 May 12, 2022 jamanewilliams aggmail.com 341-1513 (c) May 12, 2023 634-1210 ecsentpcy31(a gmail.com Ed Girardeau Lessie Price Kay Brohl (1) Approval of Appointments and Discussion of Appointees to Various Cit... Page 68 of 187 AGENDA ITEM #(1) COMMUNITY DEVELOPMENT COMMITTEE (Two Year Terms) (Meets Quarterly — January, April, July and October on 2❑d Monday at 5 P.M.) Henry E. Craig, Jr. (1) (deceased) Home: 416 Marion Street NE Aiken, SC 29801 Angela Fleming (NR) Home: 3478 Heartwood Pass Aiken, SC 29803 BonnieAnne Fulghum (6) Home: 807 Park Ave SE Aiken, SC 29801 Gary Yount (Vice Chair) Telephone Number Term Expires Recommended By 649-2916 Sept. 2, 2013 Ed Woltz 270-2100 (c) hcraig2020gaol.com 803-522-6722 Sept. 2, 2022 Kay Brohl angel aflemin 40 Qa yahoo.com 803-292-3041 Sept. 2, 2020 Rick Osbon bonnie a mha-aiken.org Home: 1162 Alderman St. NE 648-9712 Sept. 2, 2023 Gail Diggs Aiken, SC 29801 292-8475 (c) gyountgatlanticbb.net Leroy Myrick (6) Home: 516 Colleton Avenue SE 648-9497 Sept. 2, 2023 Lessie Price Aiken, SC 29801 221-9999 (c) Leroy5160nt mail.com Trudy S. Boyd (4) Home: 112 Ashepoo Drive 295-6052 (c) Sept. 2, 2018 Andrea Gregory Aiken, SC 29803 tboydgsecurityfederalbank.com Judy L. Sennett (4) (Chair) Home: 145 Enclave Drive. Aiken, SC 29803 Ex-Officio Member: 644-8814 Sept. 2, 2022 Ed Girardeau jsennett cr,gforcecable.com (1) Approval of Appointments and Discussion of Appointees to Various Cit... Page 69 of 187 AGENDA ITEM #(1) DESIGN REVIEW BOARD (Two Year Terms) (Meets 1 st Tuesday at 6:30 P.M.) Telephone Address No. Katy Lipscomb (3) Term Expires Recommended B Home: 307 Cherbourg Place SW 215-0702 Dec. 31, 2022 Aiken, SC 29801 katylips( aol.com Ricky Brown (NR) Home: 4 Mason Way 507-6027 Dec. 31, 2022 Aiken, SC 29801 rbrow-r62Lcygmail.com Joshua Stewart (3) Home: 818 Laurel Drive SW Aiken, SC 29801 Construction Lucy Knowles (6) Vice Chair 648-4605 Dec. 31, 2023 joshLivstewartbuilders.com Ed Girardeau Gail Diggs Ed Woltz Home: l l41 Two Notch Road 649-4422 Dec. 31, 2021 Andrea Gregory Aiken, SC 29801 Business: DOE 952-7618 Law lknowlesL&gforcecable.com Velice Cummings (2) Home: 510 Morgan Street NW Aiken, SC 29801 Business: UPS John C. McMichael (3) 439-4144 Dec. 31, 2022 velicec��yahoo.com Home: 1 103 Hayne Ave SW 803-522-5212 Dec. 31, 2023 Aiken, SC 29801 jcmcmichael l64(&gi-nail.com McDonald Law (3) Chair Lessie Price Kay Brohl Home: 1023 Westcliff Drive 648-9781 Dec. 31, 2022 Rick Osbon Aiken, SC 29801 mlawhbol(bellsouth.net Business: 1075 Brookhaven Drive 648-9612 Architect (1) Approval of Appointments and Discussion of Appointees to Various Cit... Page 70 of 187 AGENDA ITEM #(1) ENERGY AND ENVIRONMENTAL COMMITTEE (Two Year Terms) (Meets 3`d Monday at 4:00 P.M.) Telephone Address No. Term Expires Recommended By Todd Lista (3) Home: 309 Park Ave SE 649-4321 Dec. 31, 2020 Rick Osbon Aiken, SC 29801 todd e listaphoto.com Business Lista's Photography Dr. James Marra (3) Home: 2310 Casaba Drive 803-215-7946 Dec. 31, 2021 Kay Brohl email: Aiken, SC 29803 jimmarragbellsouth.net Ronald Dellamora (4) Home: 142 Holley Ridge Road 648-7794 Dec. 31, 2021 Andrea Gregory Aiken, SC 29803 reIIamora j ,belIsouth. net 847-226-1554 John W. Carman (5) Chair Home: 112 Charles Towne PL 757-759-2395 (c) Dec. 31, 2023 Ed Girardeau Aiken, SC 29803 jwcarmanl aymail.com 757-759-2395 (c) Mike Naples (6) Home: 466 York Street SE 803-262-5229 Dec. 31, 2022 Ed Woltz Aiken, SC 29801 linda naplesnr yahoo.com Eugene White (4) Home: 148 W Middlebury Lane 803-810-9276 Dec. 31, 2022 Gail Diggs Aiken, SC 29803 ebwhitejr j ,gmail.com Brendolyn Jenkins Boseman (2) Home: 804 Dillon Ave NW 803-645-3296 Dec. 31, 2022 Lessie Price Aiken, SC 29801 bjenkinsbosemanggmail.com ex-officio member: Sarah I lerring (1) Approval of Appointments and Discussion of Appointees to Various Cit... Page 71 of 187 AGENDA ITEM #(1) EQUINE COMMITTEE (Two Year Terms) (Meets I" Monday of Each Calendar Quarter at 4 P.M.) Telephone Address No. Term expires Recommended By Tara Bostwick (6) Home: 525 Laurens St. SW (803-270-6190) Jan. 28, 2023 Kay Brohl Aiken, SC 29801 tgsb@me.com Deborah Taussig-Boehner (2) Home: 525 Barnwell Ave. NW, 803-645-2265 Jan. 28, 2023 Kay Brohl Aiken, SC 29801 debbie.taussig.boehnerggmail.com Chad Ingram (6) Home: 807 Two Notch Rd SE 803-648-8831 Jan. 28, 2024 Lessie Price Aiken, SC 29801 chad.ingram8032gmail.com Lela Wulf Home: 171 Three Runs Plantation Dr. 404-394-8633 Jan. 28, 2023 Lessie Price Aiken, SC 29803 lkwulf@icloud.com Chan Carman (6) Home: 338 Dupree Place SW (406) 855-9125 Jan. 28, 2024 Ed Girardeau Aiken, SC 29801 chan@theridingschoolaiken.com Courtney Conger (2) Home: 211 Third Avenue SW 645-3308 Jan. 28, 2022 Ed Girardeau Aiken, SC 29801 courtneyconger@carolinacompany.com Rick Osbon Sarah G. Wildasin (6) Home: 553 Sumter St. SE 203-536-0888 Jan. 28, 2024 Gail Diggs Aiken, SC 29801 sarahwildasing_yahoo.com Dr. Lisa Handy (3) 951 Powderhouse Rd SE 803-642-9195 Jan. 28, 2023 Gail Diggs Aiken, SC 29803 scequinevmd@gbellsouth.net Jack Wetzel (3) Home: 494 Powder House Rd. 803-642-2533 Jan. 28, 2024 Ed Woltz Aiken, SC 29801 ciwpdh e,aol.com Susan Trotter (6) Home: 1011 South Boundary Ave. SE 917-881-7319 Jan. 28, 2024 Ed Woltz Aiken, SC 2980 bluedo fg arm(a,aol.com Brooke Thomas (6) Home: 819 Azalea Place SE 803-295-8570 Jan. 28, 2021 Andrea Gregory Aiken, SC 29801 cordayn,gmail.com (1) Approval of Appointments and Discussion of Appointees to Various Cit... Page 72 of 187 AGENDA ITEM #(1) HOUSING AUTHORITY OF THE CITY OF AIKEN (Five Year Terms except for Exec. Dir.) (Meets 3rd Tuesday at 5 P.M.) Telephone Address Number Term Expires Chanosha Lawton, Chief Exec. Officer (CEO) Business: Aiken Housing Authority 649-6673 Indefinite 100 Rogers Terrace Mailing: P. O. Box 889 Aiken, SC 29802 Nathaniel Dicks (1) Home: 314 Jehossee Drive 649-4401 May 28, 2023 Aiken, SC 29801 Business: Dicks Realty & Assoc. 645-2729 434 Jones Avenue John J. Lamprecht (4) Home: 3800 London Court SW 720-1525 May 28, 2022 Apt. 101 jlamprecht@meybohm.com Aiken, SC 29803 James Gallman (6) Home: 607 Oriole Street Aiken, SC 29803 John Horvath (5) Home: 108 Crane Court Aiken, SC 29803 Dr. Sean Alford (resigned) Business: 1000 Brookhaven Drive Aiken, SC 29803 Kathryn Wade (3) Home: 1010 Hayne Ave. SW Aiken, SC 29801 Nadira Gary (5) 446 Greenwich Dr. Resident Appointment Aiken, SC 29803 642-2212 May 28, 2024 Recommended By Gail Diggs Ed Girardeau Lessie Price 642-4223 May 28, 2020 Andrea Gregory 761-2269 May 28, 2023 Ed Woltz 641-2428 salfordkacpsd.net (803) 295-8585 May 28, 2024 Kay Brohl kathrynmichal6 3 k gmai 1. com 803-979-8177 Indefinite Rick Osbon nadira543@gmail.com (1) Approval of Appointments and Discussion of Appointees to Various Cit... Page 73 of 187 AGENDA ITEM #(1) RECREATION COMMISSION (Two Year Terms) (Meets 3rd Tuesday at 5:30 P.M.- Jan., Feb, Apr, May, Aug, Oct, Dec) Ricky Brown (NR) (resigned) Home: 4 Mason Way Aiken, SC 29801 Lori Comshaw (3) Home: Melissa Viola (3) Home: Business: 1 106 Be]Ireive Drive Aiken, SC 29803 705 Cardinal Drive Aiken, SC 29803 Suzanne Haslup (6) Chair Home: 452 Kershaw Place SE Mailing: P.O. Box 967 Aiken, SC 29802 Michael Beckner (NR) Vice Chair Home: 308 Fox Tail Court Aiken, SC 29803 Susan Schifer (5) Home: John L. Wallace (NR) Home: YOUTH MEMBERS: Bailey Edwards Grey Larlee 1 18 Maple Circle Aiken, SC 29803 131 Midway Circle Aiken, SC 29803 Telephone No. Term Expires Recommended By 803-507-6027 (c) Sept. 1, 2021 Gail Diggs rbrown62L o.gmai l .com Kay Brohl 803-443-9771 Sept. 1, 2021 lori Livloricornshaw.com 803-270-6952 Sept. 1, 2022 Ed Girardeau melissamviolaLrlgmai l.com Sept. 1, 2018 Ed Woltz 215-0153 skoakwood(u)aol.com 703-732-3074 Sept. 1, 2017 Rick Osbon mikewbeckncr c(Ogmail.com 803-439-4889 Sept. 1, 2022 Andrea Gregory Iecandsuz(2�,gmall. coin 803-979-0756 Sept. 1, 2023 enteq)rises I923(d!hmail.com bedwards(c�meadhal lschool.org IarlceG2r;student.acpsd.net 706-830-7890 803-349-5023 Lessie Price (1) Approval of Appointments and Discussion of Appointees to Various Cit... Page 74 of 187 AGENDA ITEM #(1) SENIOR COMMISSION (Two Year Terms) (Meets 8:00 A.M. Fourth Tuesday) Telephone Address No. Term Expires Recommended By Aimee Hanna (6 ) Business: 159 Morgan St. NW 803-998-9175 March 14, 2022 Gail Diggs (Council on Aging) Aiken, SC 29801 ahannaCyaikensenionorg William Price (2) Home: 1550 Redd Street NW 648-3585 March 14, 2018 Rick Osbon (Education) Aiken, SC 29801 wcarte rice &,,yahoo.com Chrissa Matthews (NR) Home: 1162 Legacy Lane 803-507-1132 March 14, 2023 Andrea Gregory (At Large) Aiken, SC 29803 chrissa wdaybreakcare.com Virginia (Ginger) Hudock (3) Home: 309 Northwood Drive (803) 640-4381 March, 14, 2023 Kay BrohI (At Large) Aiken, SC 29803 gingerhudockL4ficloud.com Scott Truitt (3) Home: 547 Woods Bend Cir. 803-292-0681 March 14, 2022 Ed Girardeau Aiken, SC 29803 truitt.scott(a-)vahoo.com Margaret Kopp (4) Home 208 Pinckney Place 803-593-5143 March 14, 2023 Ed Woltz (medical) Aiken, SC 29803 aikeninfo(dbentonhouse.com Brenda J. Holman (4) 226 E. Middlebury Lane 226-9805 March 14, 2022 Lessie Price Aiken, SC 29803 571-6467 (c) (Aiken County Govt.) (1) Approval of Appointments and Discussion of Appointees to Various Cit... Page 75 of 187 AGENDA ITEM #(1) THE CITY OF AIKEN Memorandum Date: 28 Mar 2022 To: City Council From: Stuart T. Bedenbaugh, City Manager Subject: First Reading of an Ordinance to Convey a Portion of the 100 Block of Newberry Street SW to RPM Development Partners, LLC. As part of the downtown redevelopment project colloquially called "Project Pascalis" Council will consider conveyance of a portion of the 100 southwest block of Newberry Street to the preferred developer, RPM Development Partners, LLC. This is because one of our goals was to keep downtown building height to not exceed 55 feet. In order to accommodate that restriction while still creating a project containing space for the 100 key hotel, approximately 100 multi -family residential units, a municipal conference center of 25,000 to 30,000 square feet and an adequately -sized parking garage, additional space east of the subject parcels was needed. This would require going out into a City -owned street, the 100 SW block of Newberry Street and conveying approximately 0.6145 of an acre. As shown on the attached plat, this would extend the property line at the corner of Newberry Street SW and Richland Avenue W east approximately 72 feet into Newberry Street then south approximately 368 feet to the property line of the building at northeast corner of Newberry Street and The Alley. We would ultimately close the southbound lane of Newberry Street SW between Richland Avenue W and Park Avenue SW. The traffic lane in the northbound section [by Aiken Court Tennis and the Playhouse] would still be open for motor vehicle traffic traveling northbound from Park to Richland only. Other portions of the southbound lane would be converted into green space. There is precedence for closing this block of Newberry Street SW. Until the mid-20th century, the City had facilities on what is now the roadway of this block. The conveyance would only take place if a master development agreement is in place between the Aiken Municipal Development Commission and RPM Development Partners, LLC. The developer's related entity, Aiken Alley Holding, LLC, would include, in exchange for the conveyance, parcels 121-21-08-005 [formerly Joe Harrison's State Farm Insurance Agency] and 121-21-08-008 [parking lot fronting Bee Lane that is (1) First Reading of an Ordinance to Convey a Portion of the 100 Block o... Page 76 of 187 AGENDA ITEM #(1) directly behind the insurance agency building] within the Project Pascalis footprint at no cost to the City or the Aiken Municipal Development Commission. Furthermore, the transfer would only occur at the time of closing when RPM Development Partners, LLC purchases the parcels within the project footprint and construction is imminent. If no closing takes place, the road would stay as City property. For Council consideration is first reading and public hearing of an ordinance to convey a portion of the 100 block of Newberry Street SW to RPM Development Partners, LLC. 3J 5-W+ Stuart T. Bedenbaugh City Manager (1) First Reading of an Ordinance to Convey a Portion of the 100 Block o... Page 77 of 187 AGENDA ITEM #(1) ORDINANCE NO. AN ORDINANCE APPROVING THE CONVEYANCE OF A PORTION OF THE 100 BLOCK OF NEWBERRY STREET, SW TO RPM DEVELOPMENT PARTNERS, LLC. WHEREAS, the City of Aiken is the owner of the right of way known as Newberry Street, located between Park Avenue and Richland Avenue, and has received a request from RPM Development Partners, LLC to acquire a portion of this property [starting at the corner of Newberry Street SW and Richland Avenue W east for approximately 72 feet into Newberry Street then south approximately 368 feet to the property line of the building at the northeast corner of Newberry Street and The Alley] to allow the development of "Project Pascalis" in return for the lots identified as TMS No. 121-21-08- 005 and -008 being contributed free of charge to the Project Pascalis site by its owners, Aiken Alley Holdings, LCC; and WHEREAS, this property swap is contingent on the execution of a master development agreement between the Aiken Municipal Development Commission and RPM Development Partners, LLC; and WHEREAS, the City of Aiken desires to convey all of its right, title and interest in this property to RPM Development Partners, LLC; and WHEREAS, the Council of the City of Aiken has concluded that approving the conveyance of this property is essential to the general health, safety, welfare and economic stability of the City and is in the best interest of its citizens; NOW, THEREFORE, THE COUNCIL OF THE CITY OF AIKEN HEREBY ORDAINS THAT: Section 1: The City of Aiken is authorized to transfer its right, title and interest in the above described property to RPM Development Partners, LLC. This transfer is contingent on the execution of a master development agreement between the Aiken Municipal Development Commission and RPM Development Partners, LLC. Section 2: Once the City has received the executed master development agreement described herein, the Mayor shall be authorized to execute any and all instruments necessary to give this ordinance its full force and effect including the Contract of Sale, deed, and other documents approved by the City Attorney. Section 3: All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed to the extent necessary to give the provisions of this ordinance full force and effect. (1) First Reading of an Ordinance to Convey a Portion of the 100 Block o... Page 78 of 187 AGENDA ITEM #(1) Section 4: This ordinance shall become effective upon adoption by the Council of the City of Aiken. ADOPTED by the Council of the City of Aiken at regular meeting held this day of , 2022, at which a quorum was present and voting. INTRODUCTION AND FIRST READING: March 28, 2022 SECOND READING AND ADOPTION: APPROVED: CITY ATTORNEY MAYOR ATTEST: CITY CLERK I:\Ordinances\Newberry Street Right of Way (PO) Between Park & Richland to RPM Dev. 2022-03-28.doc (1) First Reading of an Ordinance to Convey a Portion of the 108 Block o... Page 79 of 187 LAURENS 1 Q Y a Q Y d a . mmm AGENDA ITEM (03#(1) lrl ` J i NEWBERRY some of r«t (1) First Reading of an Ordinance to Convey a Portion of the 100 `""'^A�age 81 0 i X."l i 5 a Z J I U u a AGENDA ITEM #(1) THE CITY OF AIKEN Memorandum Date : March 21.2022 To Stuart Bedenbaugh, City Manager From Tim O'Briant, Economic Development Director Subject: Conveyance of a portion of Newberry Street Right of Way As the planning for Project Pascalis moved forward in its earliest stages, it was a primary goal that any redevelopment project no exceed the downtown building height limit of 55 feet. In order to accommodate that restriction while still providing sufficient space to create an economically viable project intended to provide a 100-key hotel, 100 multi -family residential units, a municipal conference center of 25,000 to 30,000 square feet, and a 400—car parking garage, providing additional horizontal area to the proposed footprint emerged as a potential solution. During ongoing negotiations with preferred developers, RPM LLC, a parcel of .6145 acres of City -owned Right of Way, as shown in the attached survey, was included in the planning of the proposed project following consultations with City Council. The newly proposed project sight would include parcels owned by the Aiken Municipal Development Commission, the proposed parcel incorporating the northern portion of Newberry's southbound lane, and two additional parcels currently held by Aiken Alley Holding, LLC. In exchange for the City conveying the .6145 Newberry ROW parcel, Aiken Alley Holding, LLC, a related entity to RPM, LLC, has agreed to include parcels 121-21-08-005 (.16 acre, AKA Harrison Insurance) and 121-21-08-008 (.08 acres, AKA Alley Building parking area) in the Project Pascalis footprint. Aiken Alley Holding, LLC has agreed to contribute the two properties without charge in return for the City conveying the Newberry parcel. The proposed ordinance authorizing the conveyance is conditional. No transfer to RPM, LLC would take place unless and until a Master Development agreement between the AMDC and RPM LLC is completed. Furthermore, the transfer would only take place at the time to closing when RPM LLC purchases the AMDC's seven parcels and the construction of the proposed project is imminent. If no such closing were to take place, the Newberry Street parcel would remain City property. (1) First Reading of an Ordinance to Convey a Portion of the 100 Block o... Page 82 of 187 AGENDA ITEM #(2) THE CITY OF AIKEN Memorandum Date: 28 Mar 2022 To: City Council From: Stuart T. Bedenbaugh, City Manager Subject: First Reading of an Ordinance to Annex 13.75 Acres on Whiskey Road and Approval a Concept Plan. A request has been received for annexation of 13.75 acres located on Whiskey Road north of Stratford Drive and zoning as Planned Residential (PR). Southview Estates, LP, applicant, is requesting annexation and concept plan approval for the property. The developer plans to build an L-shaped three-story, 60 unit apartment building for Seniors 55 and up. The building will occupy only a portion of the 13.75 acre parcel. The proposed building, named Southview Estates, would be located adjacent to a proposed 60 unit apartment building for Seniors 55 and up, named The Magnolia. The concept plan for Southview Estates would have on -site access to The Magnolia and share The Magnolia's Whiskey Road entrance drive. In October 23, 2006 Council adopted a policy requiring the development of larger tracts of land requesting city utility services and proposed to be used for residential purposes to be annexed and required to comply with the Planned Residential (PR) zoning. For any development in the PR zone, a concept plan must be reviewed by the Planning Commission and approved by City Council. The 13.75 acre parcel is currently undeveloped with tree coverage. The property is adjacent to The Magnolia, a five acre site that was annexed in 2021 with a concept plan for a three-story, 60 unit apartment building for seniors. To the east is an undeveloped tract fronting Whiskey Road that is unincorporated. To the west is Stratford Hall, a single-family detached residential subdivision that is in the city. The proposed development consists of a 60 unit multifamily apartment complex for seniors 55 and up with 36 one -bedroom and 24 two -bedroom apartments. The Planned Residential zone requires 20% of the developed open space to be improved for passive and active recreational use. A tree preservation plan will be required to protect the grand and significant trees on -site. The buffer along the rear of the property should be preserved as a buffer to the adjacent development. Amenities to be provided are a common area with a kitchen, a fitness room, business center, and laundry facility. Access to the proposed building will be the driveway which was approved for The Magnolia development. A traffic study will not be required as the project is not projected to (2) First Reading of an Ordinance to Annex Property on Whiskey Road Nort... Page 83 of 187 AGENDA ITEM #(2) generate 100 or more trips during the peak hour of traffic. The project is within the Whiskey Road Overlay district which requires the installation of sidewalks, street trees, and the closing of any ditches along Whiskey Road or the payment of fees to the City for future installation. The Planning Commission reviewed this request for annexation and concept plan approval at their March 15, 2022, meeting. After review the Planning Commission unanimously recommended that the annexation and concept plan be approved with the following conditions: a. That 20% of the developed open space should be improved for passive and active recreational use. b. That the development comply with the tree preservation and landscaping requirements of the Zoning Ordinance with additional evergreen screening plants added as necessary. c. That there be a shared access easement recorded for Southview Estates. d. That Southview Estates will provide access to the adjacent property to the south. e. That a permanent sign should be located at the entrance of Southview Estates for wayfinding, and a waiver granted for a combined sign at the entrance of The Magnolia on Whiskey Road. f. That the development comply with the Whiskey Road Overlay requirements of ground -mounted monument signs, sidewalks, street trees and the closing of any ditches along Whiskey Road, or payment of a fee in lieu of sidewalks, street trees, and curb and gutter installation. g. That the transfer of ownership occur within 9 months of the approval of the concept plan. h. That the applicant submit a concept plan with the conditions of approval within 180 days. i. That the applicant sign an agreement stating the conditions of approval within 180 days. For Council consideration is first reading of an ordinance to annex 13.75 acres with Planned Residential (PR) zoning and approval of the Concept Plan with the conditions recommended by the Planning Commission. Stuart T. Bedenbaugh City Manager (2) First Reading of an Ordinance to Annex Property on Whiskey Road Nort... Page 84 of 187 AGENDA ITEM #(2) ORDINANCE NO. AN ORDINANCE TO ANNEX TO THE CORPORATE LIMITS OF THE CITY OF AIKEN CERTAIN PROPERTY LOCATED WEST OF WHISKEY ROAD AND NORTH OF STRATFORD DRIVE AND TO ZONE THE SAME PLANNED RESIDENTIAL (PR) AND TO APPROVE A CONCEPT PLAN. WHEREAS, Kirby C. Holley is the owner in fee simple of 13.75 acres of land, more or less, located without but adjacent to the corporate limits of the City of Aiken and has authorized the Applicant, Southview Estates, LP, to petition for annexation pursuant to §5-3-150 of the Code of Laws of South Carolina to the City of Aiken and to have the property zoned Planned Residential (PR). The Applicant also seeks approval of its concept plan which is set forth in Exhibit "A" which is attached hereto and incorporated herein by reference. This property is also known as tax map parcel number 123-10-06-002 [portion]; and WHEREAS, the Planning Commission of the City of Aiken has unanimously recommended that such annexation and zoning and the concept plan be approved subject to certain conditions as set forth more fully hereinbelow; and WHEREAS, the Council of the City of Aiken has concluded that the adoption of the proposed annexation is essential to the general health, safety, welfare and economic stability of the City and is in the best interest of its citizens; NOW, THEREFORE, THE COUNCIL OF THE CITY OF AIKEN HEREBY ORDAINS THAT: Section 1: Kirby C. Holley is the owner in fee simple of the property described in Exhibit "A," a 13.75 acres, more or less tract of land, lying contiguous to the corporate limits of the City of Aiken in Aiken County, South Carolina, which is located west of Whiskey Road and north of Stratford Drive and is more particularly described in the Annexation Petition which is included in Exhibit "A." The tract is also designated as Aiken County Tax Map Parcel No. 123-10-06-002 [portion]. Section 2: The aforesaid owner and Applicant has filed the petition, which is attached hereto and is incorporated herein by reference, showing that the aforesaid premises are owned by her and that the Applicant is requesting that said premises be annexed to the corporate limits of the City of Aiken, as provided under and by virtue of §5-3-150 of the Code of Laws of South Carolina, 1976, authorizing such annexations and that the said premises be zoned PR, Planned Residential. Section 3: The aforesaid premises shall be, and hereby are, annexed to and made a part and parcel of the City of Aiken and the proposed concept plan is approved on the following conditions: Concept Plan approval is conditioned on the following a. That 20% of the developed open space should be improved for passive and active recreational use. (2) First Reading of an Ordinance to Annex Property on Whiskey Road Nort... Page 85 of 187 AGENDA ITEM #(2) b. That the development comply with the tree preservation and landscaping requirements of the Zoning Ordinance with additional evergreen screening plants added as necessary. c. That there be a shared access easement recorded for Southview Estates. d. That Southview Estates will provide access to the adjacent property to the south. e. That a permanent sign should be located at the entrance of Southview Estates for wayfinding, and a waiver granted for a combined sign at the entrance of The Magnolia on Whiskey Road. f. That the development comply with the Whiskey Road Overlay requirements of ground -mounted monument signs, sidewalks, street trees and the closing of any ditches along Whiskey Road, or payment of a fee in lieu of sidewalks, street trees, and curb and gutter installation. g. That the transfer of ownership occur within 9 months of the approval of the concept plan. h. That the applicant submit a concept plan with the conditions of approval within 180 days. i. That the applicant sign an agreement stating the conditions of approval within 180 days. Section 4. The aforesaid premises shall be, and the same hereby are zoned PR, Planned Residential, and the Comprehensive Zoning Map, the Comprehensive Plan, and all other relevant plans and maps of the City of Aiken are hereby adjusted accordingly. Section 5: All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed to the extent necessary to give the provisions of this ordinance full force and effect. Section 6: This ordinance shall become effective upon adoption by the Council of the City of Aiken and upon satisfaction of the conditions set forth hereinabove. ADOPTED by the Council of the City of Aiken at regular meeting held this day of , 2022, at which a quorum was present and voting. INTRODUCTION AND FIRST READING: March 28, 2022 SECOND READING AND ADOPTION: APPROVED: CITY ATTORNEY MAYOR ATTEST: CITY CLERK 1: \Ord i nances\Annexati ons\Annex - Whiskey Road - Kirby Holley - 13.75 acres-Southview Estates 2022-03-28.doc (2) First Reading of an Ordinance to Annex Property on Whiskey Road Nort... Page 86 of 187 AGENDA ITEM-#(2) city of amen PLANNING MEMORANDUM To:-: City Council �. From,. Ryan Reynolds, Chairman Planning Commission Deter March 16; 2022 Re.: Applications422=20017 (Annexation) and #22-22002 (Concept Plan) .Annexation and Concept Plan Approval Tax Parcel #123-10-06-002 (p.o.) Applicant: Southview Estates, LP -Owner: Kirby-C: Holley . Location: West of -Whiskey Road:and North of Stratford Drive Size: 1375 acres Current County Zoning: Urban Development (UD) Proposed.City Zoning:=Planned.Residential (PR) At its -regular meeting on March _15, 2022, the Planning Commission considered 'a request for - Annexation and Concept Plan Approval for property located West of Whiskey Road and North of Stratford Drive. Background The Applicant,-Southview'Estate.s, LP -is requesting Annexation and Concept, Plan approval. The-. :developer proposes to build an -L-shaped three-story, 60 unit apartment -building -for Seniors 55 . . and.up. The-building.will- occupy only -a portion of the 13.75 acre parcel. = The proposed. building, :name.d Southview Estates, is located adjacent. to, a proposed .60 unit apartment building -for Seniors 55 and up, named The Magnolia. -The Concept Plan for The Magnolia was -approved by City -Council in 2021. The Concept Plan for Southview Estates will have on -site accessto The Magnolia and share The Magnolia's Whiskey Road entrance drive... Planned Residential Zoning On October 23,. 2006,.. Council adopted a policy (Resolution 10232006C) -regarding the development development of larger -tracts of land, which states: The Council hereby -adopts as' -its policy with respect to the rezoning and annexation of larger- tracts of land and the provision of City utility (2) First Reading of an Ordinance to Annex Property on Whiskey Road Nort... Page 87 of 187 AGENDA ITEM #(2) Memo to:City Council 3%16/22 Southview Estates_West•of Whiskey Road and North of Stratford Drive Annexation #22-20017 & Concept Plan #22-22002 Page 2 . = services to larger tracts of land, that tracts of four.(4) acres or=more that seek to be. rezoned, annexed, or seek. City utility services -and used for . primarily. residential purposes shallbe.rezoned, annexed, or be required to comply with the Planned Residential (PR) zoning. Compliance with Planned. Residential Provisions For any -development in the: PR zone, a concept plan must- be reviewed- by the Planning Commission: and approved-_ by City Council. As shown. at Section 4.2.6.B.4- of..the Zoning cled.inance, _Council has.complete diiscretion.over the concept plan: - Each. concept plan is: subject to -detailed review .by City. Council, and there -shall -be- no -entitlement to either the minimum permitted density or minimum required open space. City. Council may require additional -- special -conditions to -ensure compatibility . with : surrounding development, preservation -of natural or historic features, provision of . adequate -infrastructure, .and creativity of design: Where a use permitted in a PR. project. is considered.a conditional or special use, City Council stroll consider the specific standards in Chapter 3, Article 3: .Sur-roundink Zoning -and Land .Use • To -the north is The Magnolia, a five acre site that was annexed into the City in.2021. It Is.: :zon-ed Planned Residential (PR). A concept plan for a three-story, 60 unit apartment building has. been approved. Howe.ver,:construction.pl:ans have not yet -been submitted. • To.the east is anundeveloped tract of land that fronts on Whiskey -Road. It is unincorporated - .and is zoned Urban. District.(UD) by Aiken County. .To.the-south, the 13.75-acre site fronts onStratford Drive. - e :.To the west.is Stratford. Hall, -a single-familydetached residential subdivision: Stratford Hall is in the City and is zoned_ Residential Single -Family (RS-15). -Current Land Uses: The parcel iscurrently undeveloped_with tree coverage. Overview -of Proposed Development and Staff Comments A narrative -is attached that provides.an overview of -the development. A Concept Plan has been. included iii-this agenda packet. Multifamily Units --.The developer -proposes a 60. unit multifamily apartment complex for seniors 55 and up. The building will consist of three..stories,. which includes- a porte-cochere and covered porch. The apartment mix is- proposed to. be -36. one -bedroom.. apartments and 24 two -bedroom apartments: (2) First Reading of an -Ordinance to Annex Property on Whiskey Road Nort... Page 88 of 187 - A GENDA ITEM #(2) Memo io:cit j council - 3/16/22 Southvie* Estates -West of Whiskey Road and North. of Stratford Drive Annexation #22-20017& Concept Plan #22-22002 Page 3 . Architectural Elements Elevations of the -proposed building are- attached.. Architectural materials include brick, -fiber cement lap siding, -and -fiber cement shake siding.- : Open Space-- _ The, Planned.Residential open space -requirement for single-family developments-is.40 percent for multifamily development; -with 20-percent.improved for passive and active recreational use. The attached. narrative indicates that roughly'87.4 percent of the site will remain -'undeveloped with some -of.the. developed %portion- designed for passive and active recre-ational'use.-There should- be a condition that 20%-of the developed open space should be improved for passive and active recreational use.: Tree Preservation and Buffers A. -tree .preservation plan will . be .required - for-- this development_ to protect. -the grand, and significant trees- on -site: -Additionally, there -is- significant buffer along the -rear- side- of this property that should : be preserved- as-. a buffer to adjacent development. _Supplemental evergreen. plantings may be required. -to ensure adequate .screening,.a"nd will be assessed when the civil plans. are :submitted .for. review.- There should be a .condition that =the -development comply with the tree preservation and landscaping -requirements of the -Zoning Ordinance -with additional -everi=_reen-screenin>? plants added as necessary: Sidewalks Sidewalks -are shown.along the perimeter of the parking area and entirely around the building. Amenities .. The concept -plan .describes amenities in the proposed building such -as a. common area with. a kitchen,.. a fitness room, business . center;. -and laundry _facility.-. There is also. -an.open. space/recreation area:to the rear of the building. - Parking ::.Accordinglo-the-City of Aiken Zoning:Ordinance, senior housing requires .5 parking spaces per dwelling" unit. With 60-dwelling units; the required parking is 30 parking spaces. The developer is proposing 62 parking spaces 54'regular parking spaces and 8 accessible parking spaces. Access. Management The"concept plan -shows .Whiskey Road access to the -proposed. building will be.the. driveway that has .been approved. for the adjoining -apartment .building. The. Magnolk ..Using a single..building :driveway from Whiskey -Roadis encouraged. :The legal right to-do: so should be established -as part.of the -concept. plan. approval. There should be a condition that there -be a shared access easerrient recorded.for Southview Estates:. - Additionally, the. City.of Aiken Zoning Ordinance requiresinter-parcel connectivity, so the stub - out to-thesouthern property -boundary should beincluded when -.the site and landscape plan is submitted.to-allow-future. connectivity to the: remaining undeveloped parcel.7here should be -a-- . condition that:Southview Estates will brovide access to the-ad'iacent property to the south. (2) First Reading of an Ordinance to Annex Property on Whiskey Road Nort... Page 89 of 187 : AGENDA- ITEM #(2). Memo to.City Council - 3/16/22 Southview Estates -West of Whiskey Road and North of Stratford Drive Annexation #22-20017 & Concept Plan#22-22002 Page 4 . Tr affic.Study . The -Traffic Management Ordinance. requires a Traffic Impact .Analysis when .the. proposed . development is projected -to generate 100 or more trips -:during the. peak -hour-of the, traffic. - generator or the peak hour of the adjacent -street traffic: AM or -6 PM). Based on the . - - - - attached.traffic generation report,-Southview Estates and the approved Thee Magnolia projects. - will- produce. a -combined total of 16 AM peak hour trips -and 14 PM peak hour trips by the proposed development,:=neither SCDOT,: or the-.City's on -call. Consultant, will require a traffic -impact analysis.- Signage . : . The concept plan -shows a. =project sign' that is located -on. the_ adjacent_ parcel, The- Magnolia:_A permanent. off -site sign. for Southview. Estates cannot be permitted. on adjacent .property - . . without a waiver. 'A permanent sign -should be -located -at the entrance of Southview Estates for wayfinding,. and --a .waiver granted .for 6-combined sign .at the entrance of. The Magnolia- on Whiskey Road. There 'should be a- condition that a permanent sign should be located -at :the entrance of Southview Estates for wayfinding; and a waiver granted for a combined sign at the entrance of The Magnolia on .Whiskey Road..- Whiskey -Road Overlay This development falls -within the Whiskey Road -Overlay district, which requires the installation . -of sidewalks, -street trees, and :the: Closing.:of any ditches along Whiskey Road. -The -developer can also choose to -submit -fees to the City for future installation. Grburid-mounted_.monument signs. are also- required. There should be. a conditionthat the_ project comply' with the requirern nts-ofahe Whiskey Road Overlay district. Concept -Plan Compliance- with Planned -Residential Zone Criteria A project -in the PR zone must meet the following -criteria. set forth -at -Section 4.2.6.G to the maximum -extent feasible:- - -1) - An arrangement of proposed -uses -on the site -that_properly considers significant natural -features and -drainage patterns; roadway access, and surroundifig land uses. - Tlie-coricepf plan appears to adequately address these issues. -2} -:Clustering of development sites so as to preserve natural or historic features - and -provide usable common open space.The proposed apartment building is oriented - - towards the portion of its site -that is immediately -adjacent to the adjoining The -.Magnolia apartment building. Much of the 13.75 acre site is. undisturbed.. Passive open spaceftecreation area is provided. 3.} Design and sizing of.streets;-drainage, and -utility systems to accommodate the overall -Service demand of the. Planned Residential project. The concept plan:appears to address these issues. The drainage.and utilities systems will be reviewed once the site - and landscape plan -is submitted: (2) First Reading of an -Ordinance to Annex Property on Whiskey Road Nort..-. Page-90 of 187 AGENDA ITEM #(2) Memo to City Council 3/16/22 Southview Estates —West of Whiskey Road and North of Stratford Drive Annexation #22-20017 & Concept Plan #22-22002 Page 5 4) Design of buildings and structures that is appropriate and compatible with surrounding development. The concept plan appears to adequately address these issues through the use of architectural materials consistent with surrounding development. The approved adjoining apartment building is of similar size and scale. It should be noted that the next developed parcel to the south is a three-story hotel. Recommendation The Planning Commission voted unanimously to recommend approval of App#22-20017 (Annexation) and App#22-22002 (Concept Plan) for property (TP#123-10-06-002) located West of Whiskey Road and North of Stratford Drive and to be rezoned from Urban Development (UD) to Planned Residential (PR) with the following conditions: 1) That 20% of the developed open space should be improved for passive and active recreational use; 2) that the development comply with the tree preservation and landscaping requirements of the Zoning Ordinance with additional evergreen screening plants added as necessary; 3) that there be a shared access easement recorded for Southview Estates; 4) that Southview Estates will provide access to the adjacent property to the south; 5) that a permanent sign should be located at the entrance of Southview Estates for wayfinding, and a waiver granted for a combined sign at the entrance of The Magnolia on Whiskey Road; 6) that the development comply with the Whiskey Road Overlay requirements of ground - mounted monument signs, sidewalks, street trees and the closing of any ditches along Whiskey Road, or payment of a fee in lieu of sidewalks, street trees, and curb and gutter installation; 7) that a transfer of ownership occur within 9 months of the approval of the concept plan; 8) that the applicant submit a concept plan with the conditions of approval within 180 days; and 9) that the applicant sign an agreement stating the conditions of approval within 180 days. cc: Southview Estates, LP I:\Planning Commission\Memos to City Council\2022\2022-03-15\Whiskey Road-Southview Estates.doc (2) First Reading of an Ordinance to Annex Property on Whiskey Road Nort... Page 91 of 187 AGENDA ITEM #(2) ALL THAT PIECE PARCEL ORTRACT OFLANDBEING IN AjKEN COUNTY SOUTH -CAROjA, BEING A PORTION OF (TAX PARCEL NUMBER 123-10'-06-002) MORE PARTICULARLY bESIGNATED AS'FOLLOWSt BEGINNING AT THE INTERSECTION OF THE VVESTERNRh6HT OF W4Y0F WHISKEY -ROAD AND THE NORTHERN RIGHT OF WAY OF STRATFORD DRIVE; THENCE ALONG THE NORTHERN RIGHT OF WAY OF STRAT`FORDlDR---69d-0---W-4' '--T[ A-|--K-P-'E--UN-�'EN'E�C-` .|-m-' ALONG� � THE '��' NORTHERN RIGHT OFWAY OFSTRATFORDDRIVES 7Sd14'0]"VV31 20' b AN|PF;THENCE S74dZ2'41" VV4l.47 ~ TOAN|RONP|PE3ETANDTHETKUEP0NTOFBEGG|NG;THENCES75d17 59^VV382.84'TO ANIRON PIP 'EFOUND; THENCE S8ZdO1'14"VV36I68'TO AN IRON FOUND; D;THEN[ELEAVNGSA|D RIGHT OFVVAYN9d21'06"VV944.8S'TOAN|KONp|PEFOUND; THEN[EN62d�7 17"E833.58'TOAN IRON PIPE FOUND ONTHE WESTERN RIGHT OF\0AYOFWHISKEY ROAD; THENCE ALON SA\DR|GHT8F WAYS 32d1S'54"E65]Z'T8ANIRON PIP�ESET; THENCE LEAVING SA'ID -RIGHT OF WAY s62dZ7'4458.52' TO -AN IRON PIPE SET; THENCE S 29d 46' S4" E 1040.39 'TO AN IRON PIPE SET AND THE TRUE POINT OFBEGINNING. (2) First Reading of an Ordinance to Annex Property on Whiskey Road Nort.' Page 93 of\07 AGENDA ITEM #(2) Racial COmposition Form The Voting -Rights •Act of 1965, as amended, requires cities in certain states-to'report"to the United States Department of Justice all annexations including the number• and race of people " residing on property annexed or, if undeveloped, an estimate''of the number. who will reside there. Please fill in,the appropriate space: to -LAI-f— 'Propertylocation: pia.;t.--,b1 0 LT!�' rIfAcvJship C4]igYC.41y�{ -G� 1;Lyr��' Property Owner: S(t cl Number of Residents: M - Race of Residents:- )VA If Undeveloped, Anticipated Number of Residents: 0 Page 7 of 8 (2) First Reading of an Ordinance to Annex Property on Whiskey Road Nort.., Page 94 of 187 ANNEXATION PLAT j I PLAT - PREP ARCb POR e SO-, . ESTATS, i - S1TE A-°- - • • • (PO)- , TP\. 123-10=06=002 - I I PROPERTY LOCATED. ADJECErVT TO TAE CITI . AIKEN COUNTY SOUTH CAROLINA �� a i li.AT_E':. OEM. 10;' 2022-SCAI.E.: 1° _ .100' :PREPARED BY CAROLINA LAkD: SURVEYING: LLC s, _ .. .._ _•_ _.. __ --.._ .. __.._ ._ .. - --- -` 193�1 fP.SY 57-\. LITTL,fil1'ER'S. - 29566 (S03), Pr7fi-1E01 --- - - --- - -- - ^ --- - - --- -- - - - - - u-s.carblinnhndsun-eyin8. com -' Ipi-spl - EIR13Y C. HOLLEY ET Al, i:,. I NOT.A, eeerdng !o the ndtfonol ' (PO)' TI'\ 123-10-OG-002 !ps n.. �\ , deed fraurence pragromCommuniey \ \ datednJuns5119 20I2o toisno 0527E 1. located in --X proper y \\ - i Ip5 i \ \. V ' it , _ - \ \ '• IPF-5P1 - 9 - '• z O • � 1 Cn ' O . (PO) TP\ 12:3-10-06-002 61 R13Y C. HOLLEY ET AL \ 4 \ �'Gr IPF-6lJLE\ \ i V, 13. 74Act 598, 435 S.-F. • \ I?F-BAILEY .Q (P0) TM 123-10-06-002 �� \ - - / \ '�O K IRBY C. HOLLEY ET AL �@ FK NAIL-H1H KIRBY C. 1101.1,EY ET At, - �`o \� TPS 123-10-06-005 i \CV \ ' �CITY LEAl-f5 LIMS . 1 '2°Ol 14., W 363. 61 S SIRV C1 IPF BAILEY CAP . g o -an- r inanco to-Anriex 7=1°22'41' E - - 'S 75°14'U3" W- 31. 20' 14Re ' 7 hereby state that to the best of my 'k—1 dge,infermolion end bdref fhe survey shown hereon — mode fn C A CA—,d?nca .1th the requirements of �\\ R0� t\ R01 the Minimum standcrds Afwuof for the O l O G lS 7F' Jllr P—doe of mnd surveyfng h, s eth 5 CAROLI\A 7 � - H c� CordM.. cnd meet. or exceed. the _ * UND , f * requirements for a Gdaa �_ survey o SURYEYEM z LA'\D 't w wee- .ch-edt, foo there ore no 1" LLC o SURVHYOR nrnU rnen ane.n.' ° O�`uerona i,• p% C5103 \tie �q 5380-8- iskey Ro9�9s'k GRP�P,age 95'gYfSM�AHA,w,1R-'S.C.PLs53d0-6 A GENDA I TEM #(2) Development Narrative — Southview Estates The proposed Southview. Estates development will consist of 1 residential building that, will include 60'apartment-hones. There will�be.a mix of 1 and 2 bedroom units, the sizes of those units will range from 804-:1,021 square feet. These apartment homes will be;available to eligible seniors 5.5•years and older in the Aileen area. The site is located, off Whiskey Rd and will be a 13:75 acre subdivided parcel of the original parcel "number 123-10 06 002. The single residential structure and site plan will be highly functional as well as aesthetically pleasing. The.exterior wall faces of the building will have a pleasant combination of brick, -fiber cement lap siding, and fiber cement shake siding. The. -roof will be constructed with shingles installed to -satisfy a warranty. The "L=shaped" building will include a common area with kitchen, counter space, and'seating for community gatherings, a fitness room, business center, laundry facility, property management office and all elevator for easy access to.the 2"d and Yd floor. .The site plan has been designed to maximize the amount of open'space on the proposed parcel. The total percentage of open space is roughly 87.4%. The building will be encircled with sidewalks for access and recreation. Adequate parking will be provided, 62 parking spots to 60 units will give our tenants more than -enough parking access. The main access to the development will come'from a stub out'of the driveway that will be built by the neighboring development to the north. It is our intenUo continue this stub out to allow for continued connectivity to the remaining parcels. Construction of the access drive is scheduled to be completed before construction would begin on the -pioposed Southview Estates development. The property is currently vacant with a commercial, use to the east, single-family residential use to the west, and a recently appfoved multifamily use to the'north.•Our proposed multifamily use and our site plan will provide a nice transition from the commercial use to, the east and residential use to the west. Our site plan is configured in a way that preserves the maximum'amount of the existing land. This will ensure.a-dense buffer remains between'the proposed development and the existing single-family neighborhood to the west for -many years in the future. (2) First Reading of an Ordinance to Annex Property on Whiskey Road Nort... Page 96 of 187 February 7, 2022 Kirby C. Holley 2505 Henry Street Augusta, GA 30904 Dear Mr. Holley: RE: Traffic Generation Report Aiken -Whiskey Road Property Aiken, South Carolina The Aiken -Whiskey Road Property is proposed to be a 60-unit senior housing development in a single 3- story building on a 12.75-acre site located south of SC Highway 19 (Whiskey Road), approximately 1,300 feet north of its intersection with Stratford Drive in Aiken, Aiken County, South Carolina. The property is currently undeveloped, and will access Whiskey Road via a shared driveway with The Magnolia (a proposed senior housing development north of this site). We have reviewed the anticipated traffic generation and warrants for improvements and found that this development does not warrant additional turn lane, driveway, or signal improvements. The following summarizes our findings. Existing Conditions: SC Highway 19 (Whiskey Road) is a 4-lane principal arterial road with a dedicate two-way left turn lane. The SCDOT 2019 traffic count for Whiskey Road is 21,700 VPD. No directional or hourly volumes are provided; therefore we estimated these volumes assuming the highway as a radial urban route following the recommendations from Traffic Engineering, Second Edition by Roess, McShane, and Prassas. Below is a summary of these volumes: AADT (vpd) AM Peak (vph) PM Peak (vph) NB SB NB SB Whiskey Road 21,700 1,562 1 1042 1,042 1,562 AADT = average annual daily traffic (vpd) K = 0.12 (proportion of daily traffic occurring during the peak hour) D = 0.60 (proportion of peak -hour traffic traveling in peak direction) Proposed Development: The proposed development is classified as senior attached apartments by the Institute of Transportation Engineers Trip Generation Manual (ITE). Below is a summary of the anticipated traffic generation for the site as well as the anticipated traffic generation for The Magnolia including peak hour generation in and out of the site, based on ITE. Daily AM Peak (vph) PM Peak (vph) (vpd) In Out In Out The Magnolia 206 4 8 8 7 Aiken -Whiskey Road Property 206 4 8 8 7 Total 412 8 16 16 14 (2) First ea ing o an Ordinance toAnnex roperty on W ih si ey Road .. Mr. Holley February 7, 2022 Page 2 AGENDA ITEM #(2) The proposed development will generate 206 vpd, well less than the 1,000 vpd warrant for a traffic impact analysis per the ITE. The trips in and out of the development driveway are expected to be weighted 70% to the north and 30% to the south. The following provides a summary of the distribution including the impact of the proposed Magnolia Development: AM Peak Hour (vehicles) PM Peak Hour (vehicles) Total Trips In 8 16 Left Turn (northbound) 2 4 Right Turn (southbound) 6 12 Total Trips Out 16 14 Right turn out 4 4 Left Turn out 12 10 As the existing two-way left turn lane is already present, no additional turns lanes are required. Warrants for a dedicated right turn lane on Highway 19 has been reviewed based on the South Carolina Roadway Design Manual Section 9.2 and 9.5. As the existing roadway has two lanes in each direction, and the additional right turns from the senior housing along with the Magnolia is less than 0.8% of the peak hour directional traffic, and right turns lanes are uncommon along the corridor, a dedicated right turn lane does not appear warranted. Please contact me if you have any questions, comments, or concerns. Sincerely, Matthew A. Kriete, P.E. ,,11/11//1j1, �It � CARD �., 2/7/22 Q��FESSIp,�,q�j� �• 'y 'Z W c' • No.30170 m� w South Carolina Professional Engineer 30170 ,.AARO�".�, �00111110` ES&S PN: G15524 ENGINEERING SURVEYS AND SERVICES, LLC No. C04667 (2) First Readingo an Ordinance to Annex Property on Whiskey RoaC1 Nort... b CD 00 J GENERAL NOTES: UNIT INFORMATION: SITE INFORMATION: NO KNOWN STRUCTURES, UNIT MIX SITE: 13.74 +/- ACRES EASEMENTS, WETLANDS, OR FLOOD PLAIN ON THE 1-BR (A UNITS) = 36 DENSITY: 4.36 +/- PROPOSEDSITE.___._.. 2-BR(BUNITS) =24 UNITS/ACRES TOTAL UNITS - 6o UNITS OPEN SPACE: 87.4% +/- BUILDINGS: (1) 3 STORY APARTMENT BUILDING $ W/ COMMUNITY SPACE ON GROUND LEVEL SPRINKLERS: 13R PARKING SPACES: 30 REQUIRED @ 0.5 SPCS / UNIT PROVIDED 62 - - --- ---- I ill h1:\GNOLIA III ,5 � U II III �r✓ II 1 II. II �� III I � I _ I ^ • I� n i 1�� I SITE AMENITIES: Q A COMMUNITY ROOM W/ KITCHENETI'F: iJ COVERED PORCH ® ON -SITE LAUNDRY Q PORTECOCHERE OO OPEN SPACE/KECREAT70N AKEA © COMPUTER CENTER 0 FURNISHED FITNESS CENTER I SITE PLAN - ARCHITECTURAL Q WORK ROOM Q REFUSE/RECYCLINCAREA ® POSTALFACILITY 0 PROJECT SIGN ® OI•'FICE ® NL11NTF.NANCE SHED _ � tG•7G) QO'OM BGALE. I:6O xxo ■. ■�■ ■�■ ,tic �.: �a ■c ■__� WNW —L u uI ■ ■ ■■■ ■f' ■r. ■■■ mm I 143■ ■■: 1;i L J --- ----------- w-i --- --------- MI-Mom ■ MR Im so on■on 1110 -.1 SM Ill ■■■ I I so mmm mmo ; , I mum son I on 00 m win an I so I ME Em Em mmimm Mom ■IMF_ 0 m mom, MMU Mom NEW sonflo N Mom In Wolmol-511 HOW M. AMR Imm 0 0 a amm 1-mmPli � poorm - ff osims 11.0-1., -1 MOM E.m iill! ■IN!, FRI —.0! F. M - No Mom ■■■ ■■■ ■■■ so wo on; 1. in —W aim'. ■■■ a a 4 we. mmilm ■ - vre Sol m■■ m 0 1 ■ i a. ■■■ M.S. F. to Ll I�■ e■ W.- m lr � Fi bb: -4 00 --A Southview Estates - Location Map '0^ I'K -A - IS 1.. 3/7/2022, 12:45:54 PM 1:9,636 ftwft 0 0.07 0.15 0.3 mi Override 1 i i 1, 11 1, .. .' I I 0 0.13 0.25 0.5 km Parcels Web AppBuilder for ArcGlQtV Data provided by multiple sources including City of Aiken, Aiken County, and the Federal Government. Please contact respective entities regarding any restrictions on data use. All data provided as -is, with no warranty expressed or implied. N TI c Q 0 0 0 D m X 0 cu O 7C co W Q_ z O Southview Estates - City Zoning PF", Nif �_''�_: � , � \ F�4 , r~_ -�`• Cry - .� �., �``r. �r>� % �� ! \ 1 -,�--°�-�` � �"r �; - •-`'� � ,, ,� � - � •`.1 it . , i". 3/7/2022, 12:47:21 PM 119,636 y _ 0 0.07 0.15 0.3 mi C Override 1 RMH Multi -Family High -Density LP Lmited Professional — PR Planned Residential Zoning Base RS-15 Single Family O Office _I Parcels 0 0.13 0.25 0.5 km RML Multifamily Low -Density = GB General Business PC Planned Commercial ON Web AppBuilder for ArcGlk' - Data provided by multiple sources including City of Aiken, Aiken County, and the Federal Government. Please contact respective entities regarding any restrictions on data use. All data provided as -is, with no warranty expressed or implied. t u _4111111Is - Southview Estates - Aerial Map ,, ,r ✓—yF .t1y \�JA71 y�'� ' �l t�i } a�i tom. • ! i �r yy. • ' +yam" %r� �/" " r t .+' ' �'�-.�, ti n� �..,V• 71 51 10 ` w •* "1 n {y�� ♦ i iti 3/7/2022, 121:9,63649:08 PM 0 0.07 0.15 0.3 mi Override 1 0 0.13 0.25 0.5 km Parcels Aiken County, City of Aiken, flown by Pictomelry' Web AppBuilder for ArcG� Data provided by multiple sources including City of Aiken, Aiken County, and the Federal Government. Please contact respective entities regarding any restrictions on data use. All data provided as -is, with no warranty expressed or implied. AGENDA ITEM #(3) THE CITY OF AIKEN Memorandum Date: 28 Mar 2022 To: City Council From: Stuart T. Bedenbaugh, City Manager Subject: First Reading of an Ordinance to Rezone Property at 1205 Park Avenue SE and Approve a Concept Plan. Lance Cheely, applicant, has requested the rezoning of two parcels from Light Industrial (LI) to Residential Single -Family Attached (RSA) and one parcel from Residential Multifamily Low Density (RML) to Residential Single Family Attached (RSA). The parcels front on Park Avenue SE, Beaufort Street SE, and Berkley Street SE. Mr. Cheely is also requesting the approval of a Concept Plan to construct sixteen townhomes on the three parcels. The Residential Single -Family Attached (RSA) District provides for the development of three or more separate dwelling units each on its one lot, but having common walls. The RSA District is intended primarily for areas near low -intensity commercial zones and may serve as a transition between such uses and areas of detached single-family dwellings. The RSA District includes mandatory design standards to promote appropriate design and compatibility. The Zoning Ordinance lists the review criteria for a rezone application. All Single -Family attached development must meet the requirements of Section 4.2.9 Attached Single -Family Residential Projects of the Zoning Ordinance. This requires the submittal of a concept plan to be approved by City Council. Council may impose conditions on the approval of the concept plan. Council may also waive any provisions of the Zoning Ordinance through approval of a concept plan. The Planning Commission reviewed the request for rezoning and the proposed Concept Plan at their March 15, 2022, meeting. After review and hearing comments from residents in the area, the Planning Commission unanimously voted to recommend to Council denial of the rezoning request and proposed Concept Plan. After review if Council desires to grant the rezoning request and approval of the proposed Concept Plan the following conditions should be considered: (3) First Reading of an Ordinance to Rezone Three Parcels on Park Avenue... Page 105 of 187 AGENDA ITEM #(3) 1. That an SCDOT encroachment permit be approved for both ingress/egress drives on Berkley Street SE and Park Avenue SE. 2. That a waiver to allow a 22 foot drive be granted provided the Director of Engineering and Fire Chief agree with the reduced width. 3. That there may be more than three dwelling units in a row without a variation in the roofline of at least one foot in height. 4. That the roof pitch on each one-story building meets the minimum roof pitch and that eaves are at least one foot from exterior walls. 5. That a building may be closer than 10 feet to a property line on the perimeter of the project excluding right-of-way as shown on the concept plan. 6. That single -story buildings may be located 10 feet from each other if they are constructed in accordance with City building code requirements. 7. That a minimum of 20 percent of the gross area of the project shall be in open space held in common by the property owners. 8. That the project must comply with the buffer provisions at Section 4.6.7.E where it abuts land occupied by single-family dwellings or zoned in a single-family category. The buffer must be owned and maintained by the homeowners association. This provision shall not apply to land abutting a street right-of-way. 9. That the development comply with the tree preservation and landscape requirements of the Zoning Ordinance. 10. That the signage comply with the requirements of the Zoning Ordinance. 11. That the applicant sign an agreement stating the conditions of approval within 180 days. 12. That the applicant submit a revised concept plan stating the conditions of approval within 180 days. For Council consideration is approval of a request to rezone three parcels on Park Avenue to Residential Single Family Attached (RSA) and approve the proposed Concept Plan with the conditions recommended by staff. Stuart T. Bedenbaugh City Manager (3) First Reading of an Ordinance to Rezone Three Parcels on Park Avenue... Page 106 of 187 AGENDA ITEM #(3) ORDINANCE NO. AN ORDINANCE AMENDING THE ZONING OF REAL ESTATE LOCATED AT 1205 PARK AVENUE, SE FROM LIGHT INDUSTRIAL (LI) AND RESIDENTIAL MULTIFAMILY LOW -DENSITY (RML) TO SINGLE-FAMILY ATTACHED (RSA) AND APPROVAL OF A CONCEPT PLAN. WHEREAS, the real estate which is the subject of this ordinance is located at 1205 Park Avenue, SE, and is owned by William H. Dalzell. Said property is more particularly described in the City of Aiken Memorandum and attached documents which are attached hereto and incorporated herein by reference as Exhibit "A." This property is presently zoned Light Industrial (LI) and Residential Multifamily Low -Density (RML), and is also identified as Tax Parcels 121-11-19- 001, -002, & -008; and WHEREAS, the applicant, Lance Cheely, with the permission of the property owner, desires to rezone this property to Single -Family Attached (RSA) for the purpose of allowing the development of the property with sixteen townhomes as shown in the concept plan set forth in Exhibit "A;" and WHEREAS, the City of Aiken Planning Commission has reviewed this request and determined that the requested zoning is not consistent with the Comprehensive Plan, and is not compatible with the other properties in the surrounding area, and has recommended the denial of this request; and WHEREAS, the Council of the City of Aiken has considered the recommendation of the Planning Commission but has concluded that the adoption of the proposed rezoning and the approval of the concept plan is essential to the general health, safety, welfare and economic stability of the City and is in the best interest of its citizens; NOW, THEREFORE, THE COUNCIL OF THE CITY OF AIKEN HEREBY ORDAINS THAT: Section 1: The property shown in Exhibit "A" is rezoned from Light Industrial (LI) and Residential Multifamily Low -Density (RML) to Single -Family Attached (RSA) as more particularly set forth in Exhibit "A." The concept plan set forth in Exhibit "A" is hereby approved subject to the satisfaction of the following conditions: 1. That an SCDOT encroachment permit be approved for both ingress/egress drives on Berkley Street SE and Park Avenue SE. 2. That a waiver to allow a 22 foot drive be granted provided the Director of Engineering and Fire Chief agree with the reduced width. 3. That there may be more than three dwelling units in a row without a variation in the roofline of at least one foot in height. 4. That the roof pitch on each one-story building meets the minimum roof pitch and that eaves are at least one foot from exterior walls. (3) First Reading of an Ordinance to Rezone Three Parcels on Park Avenue... Page 107 of 187 AGENDA ITEM #(3) 5. That a building may be closer than 10 feet to a property line on the perimeter of the project excluding right-of-way as shown on the concept plan. 6. That single -story buildings may be located 10 feet from each other if they are constructed in accordance with City building code requirements. 7. That a minimum of 20 percent of the gross area of the project shall be in open space held in common by the property owners. 8. That the project must comply with the buffer provisions at Section 4.6.7.E where it abuts land occupied by single-family dwellings or zoned in a single-family category. The buffer must be owned and maintained by the homeowners association. This provision shall not apply to land abutting a street right-of-way. 9. That the development comply with the tree preservation and landscape requirements of the Zoning Ordinance. 10. That the signage comply with the requirements of the Zoning Ordinance. 11. That the applicant sign an agreement stating the conditions of approval within 180 days. 12. That the applicant submit a revised concept plan stating the conditions of approval within 180 days. Section 2: The Comprehensive Zoning Map, the Comprehensive Plan, and all other relevant plans and maps of the City of Aiken are hereby adjusted accordingly as set forth in Exhibit "A". Section 3: All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed to the extent necessary to give the provisions of this ordinance full force and effect. Section 4: This ordinance shall become effective upon adoption by the Council of the City of Aiken and upon satisfaction of the conditions set forth hereinabove. ADOPTED by the Council of the City of Aiken at regular meeting held this day of , 2022, at which a quorum was present and voting. INTRODUCTION AND FIRST READING: SECOND READING AND ADOPTION: APPROVED: MAYOR ATTEST: CITY ATTORNEY CITY CLERK I:\Ordinances\Rezone - 1205 Park Ave. SE -Lance Cheely 2022-03-28.doc (3) First Reading of an Ordinance to Rezone Three Parcels on Park Avenue... Page 108 of 187 A GENDA" ITEM #>t(3) - . City of . PLANNING MEMORANDUM.: . To:.: City -Council �M From Ryan -Reynolds, Chairman.- Planning Commission Dater March 16- 2022 Re:. " Application.#22-60005 (Rezone Request)=and Application #22-22003 (Conte Plan Approval Request) Tax -Parcels 121-11-19-001, -002, & -008 Applicant: Lance Cheely " Owner: William H. Dalzell . Location: 1205 Park Ave., SE Size: 1.59 acres. " Current Zoning: Light -Industrial (LI)and Multifamily-(RIVIL) Proposed.. Zoning:-Single-familyAtiached.(RSA) . At its regular meeting on March -15, 2022, the Planning Commission considered a request for Rezone and Concept -Plan Approval for property fronting on Park Avenue SE, Beaufort Street SE and Berkley Street SE: Background The applicant is.requesting a Rezoning of two parcels from Light -Industrial- (0). to Residential . Single_Family Attached (RSA); and one=parcel-from" Residential:Multifamily.Low Density (RML)-to - Residential: Single Family Attached -..(RSA). These parcels _front on:.Park Avenue SE, Beaufort. Street'SE, and Berkley-Street.SE. The applicant is also requesting the"approval of a Concept Plan to-coristruct sixteen (16):townhomes on the three -parcels. Proposed Residential Single -family -Attached Zoning The Residential Single -Family -Attached (RSA).District provides for -the development of -three or' more separatedwelling units each on its "one lot, but having common walls: The -RSA District is intended primarily for. areas near low -intensity commercial -zones and -may serve as a transition- wn between such uses and areas of detached single-family dwellings. -The RSA District includes mandatory-design.standards"to_prorriote"appropriate design and compatibility. Section 6.2.14:E of the Zoning -Ordinance lists the review criteria for a rezone application. The applicant's response "to the rezone criteria -is attached. (3) First Reading of an Ordinance to'Rezone Three Parcels on -Park Avenue..." Page 109 of 187 AGENDA -ITEM #(3) Memo to:City Council 3/16/22 1205 Park -Ave. -,"SE. . Rezoning #22-60005 &.Concept Plan #22722003 Page 2 . 1)= Consistency With -the:Comprehensive Plan; In -the -Comprehensive Plan, this property is in.the.periphery of the Downtown Character.Area. While a- detailed study Of -this area was not -conducted as part of -the current Comprehensive Plan, it was noted as an area . for housing and commercial options of interest to.young professionals acid families. 2) Compatibility with the zoning, conforming uses of nearby property, and character of - :the.surrounding area. A map showing the zoning -of the subject -property and. surrounding property- accompanies -this narrative. " • A railroad-is.located.north of the.subject.property. To the north,-.east,'and west property -that faces or -is oriented:toward the railroad. is zoned Light Industrial (LI): -:A mixture of single-family residences, warehouses, commercial uses and vacant_ land are -in the-Ll-zoned area. • - To -the south -is property'zoned Residential. Multifamily Low Density (RML). Land :use in the RML-zoned area is primarily detached single-family residential."A plant nursery is located in this area; which is -a non=coriforming commercial: use.. Land -uses permitted by the -RSA district would be limth itedto e detached residential single -"family detached -in the surrounding area and. the. residential single-family attached requested in the concept plan. -=.3) -.Suitability of the subject property for uses permitted by. the existing zoning:. The..railroad-near the subject -property is now operated as.a.short line-rai[road moving- fteight to and from industrial operations -along its tracks to the mainline railroad. -in Warrenville: Since those -industrial operations are located elsewhere, the Lizoning on property.oriented-towards this railroad is not as appropriate as it once was. This is evidenced bythe number -of -warehouses. in the area.that.are vacant -or have:been'torn down. The RML:zoning in -the area is:consistent with:existing:residential :uses.- " 4.) Suitability:of the subject property-for..uses:permitted by the- proposed zoning.. _ With:the exception of the.upholstery. business, this property is being lightly used: The propertyis":essentially flat- :Utilities: and a street network are in -place. The uses permitted.bythe:proposed Toning are consistent"with-those identified by the - Comprehensive: Plan as:appropriate for this part of the city.. The residential uses permitted by the RSA zoning are either the same as existing.nearby- uses-or.are similar to them.. : 5): The need for additional property with the proposed zoning Classification -within the City limits. The Comprehensive Plan identifies this property -as being in, an area - suitable for-housing.options. of interest to young professionals and families. . 6-) -Availability of-sanitarV sewer, -water, stormwater; and -transportation facilities: City water and sewer are available to the site, and the property has road access. " (3) First Reading of an Ordinance to Rezone Three Parcels on Park Avenue.:. Page 110 of 187 Memo to City Council 3/16/22 1205 Park Ave., SE Rezoning #22-60005 & Concept Plan #22-22003 Page 3 AGENDA ITEM #(3) Attached Single -Family Design Criteria and Staff Comments All single -Family attached development must meet the requirements of Section 4.2.9 Attached Single -Family Residential Projects of the Zoning Ordinance. This requires the submittal of a concept plan to be approved by City Council. Zoning Ordinance Section 4.2.9 states that "Council may impose conditions on the approval of the concept plan. Council may also waive any provisions of the Zoning Ordinance through approval of a concept plan." Staff comments address each criterion. The standards are as follows: Street Layout and Off-street Parking — If off-street parking and driveways are to be accessed directly from the primary street, one of the following must be provided as determined by City Council: (1) a landscaped median at least 20 feet in width, or (2) open space in excess of the minimum of 20 percent required by Section 4.2.9.D to be used as recreation area. The concept plan shows that off-street parking will not be accessed directly from adjoining streets. Driveways — Where driveways from the primary street are allowed, there shall be no more than one driveway per lot. Any driveway on a lot of 30 feet or less in width may not exceed 12 feet in width. Any driveway on a lot of more than 30 feet may have a driveway no more than 18 feet in width. The site plan shows a 22-foot access drive that will provide access to off-street parking. No driveways to individual dwelling units will directly access adjoining streets. An SCDOT encroachment permit will be needed for both ingress/egress drives on Berkley Street SE and Park Avenue SE. Additionally, our land development regulations require 24 foot of pavement, so a waiver will be needed for the reduced width. Design Standards for Buildings: Fafade Variation — No building may be longer than 150 feet or appear to consist of more than six units. This criterion has been met. Facades should be varied to avoid long, flat building fronts by using such features as projections, porches, bay windows, and dormers, and by staggering the front walls so that no more than two abutting units are substantially the same, and no more than four units in a group are substantially the same. This criterion has been met. There may not be more than three dwelling units in a row without a variation in the front facade of at least one foot in depth. This criterion has been met. The concept plan shows four buildings. Each building will have four units in it. The front facade of each unit is off -set from the adjoining unit(s) by one foot. Roofline Variation — There may be no more than three dwelling units in a row without a variation in the roofline of at least one foot in height. Except for fire wall extensions above the roofline, there is no variation in the rooflines of the four four -unit buildings. Either the concept plan should be revised or this provision should be waived. (3) First Reading of an Ordinance to Rezone Three Parcels on Park Avenue... Page 111 of 187 Memo to City Council 3/16/22 1205 Park Ave., SE Rezoning 422-60005 & Concept Plan #22-22003 Page 4 AGENDA ITEM #(3) Roof Pitch and Eaves — Each one-story building must have a minimum roof pitch of 7:12 except that a buildine of at least two stories may have a flat roof. Eaves shall oroiect a minimum of on( foot from the exterior wall. The roof pitch of the buildings is not identified. Using measurements on the concept plan and elevation, the roof pitch on each one-story building will be slightly more than 7:12. Similarly, the depth of the eaves are not identified; however, the elevation appears to show eaves that are more than one foot from the exterior walls. Confirmation of compliance should be demonstrated or this provision should be waived. Garages — No more than 30 percent of the units may have a garage facing the primary street, and such a garage may not proiect beyond the front wall closest to the street. This criterion has been met. No garages face a primary street. Building Materials— Materials shall be those commonly used in single-family detached dwellings in the Aiken area. This criteria has been met. Building facades will alternate between Hardie board lap siding and brick veneer. Additional materials are described in the applicant's narrative. Building Setback —Setbacks shall be as determined by City Council through approval of the concept plan except that no building shall be closer than 10 feet to a property line on the perimeter of the project excluding right-of-way. This criterion has not been met. The building adjacent to Park Avenue is 5.01 feet from the Park Avenue property line. Either the concept plan should be revised or this provision should be waived. Building Separation — Except for accessory buildings, no single -story building shall be erected within 15 feet of any other single -story building, and no multi -story building shall be erected within 20 feet of any other building except for encroachments permitted by Section 4.1.3.C. Attached dwelling units shall be considered one building. This criterion has not been met. The three single -story buildings facing Beaufort Street are shown to be 10 feet from each other on the concept plan. Either the concept plan should be revised or this provision should be waived. Building Height —The maximum building height shall be 35 feet. This criterion has been met. The maximum height of the buildings will be 22 feet-2 inches. Open Space - A minimum of 20 percent of the gross area of the project shall be in open space held in common by the property owners. The concept plan shows 26 percent open space. It is not clear whether this includes the 11 percent of the site that will be used for stormwater control or whether the open space will be held in common by the property owners. Confirmation of compliance should be demonstrated or this provision should be waived. (3) First Reading of an Ordinance to Rezone Three Parcels on Park Avenue... Page 112 of 187 Memo to City Council 3/16/22 AGENDA ITEM #(3) 1205 Park Ave., SE Rezoning #22-60005 & Concept Plan #22-22003 Page 5 Tree Preservation, Buffers, and Landscaping: Tree Preservation- The project must comply with the tree provisions in Section 4.6.4. The development must comply with the tree preservation standards of the Zoning Ordinance. These criteria will be reviewed for compliance when the developer submits full site and landscape plans. Landscaping —Trees and shrubbery shall be provided between driveways along the primary road. This criteria is met. No individual driveways will be accessed from a primary road. Buffers —The protect must comply with the buffer provisions at Section 4.6.7.E where it abuts land occupied by single-family dwellings or zoned in a single-family category. The buffer must be owned and maintained by the homeowners association. This provision shall not apply to land abutting a street right-of-way. The required buffers are shown on the concept plan. However, the concept plan does not indicate the buffer will be owned and maintained by the homeowners association. Confirmation of compliance should be demonstrated. Concept Plan approval could be conditioned on the following: 1) That an SCDOT encroachment permit be approved for both ingress/egress drives on Berkley Street SE and Park Avenue SE; 2) that a waiver to allow a 22 foot drive be granted provided the Director of Engineering and Fire Chief agree with the reduced width;. 3) that there may be more than three dwelling units in a row without a variation in the roofline of at least one foot in- height; 4) that the roof pitch on each one-story building meets the minimum roof pitch and that eaves are at least one foot from exterior walls; 5) that a building may be closer than 10 feet to a property line on the perimeter of the project excluding right-of-way as shown on the concept plan; 6) that single -story buildings may be located 10 feet from each other if they are constructed in accordance with City building code requirements; 7) that a minimum of 20 percent of the gross area of the project shall be in open space held in common by the property owners; 8) that the project must comply with the buffer provisions at Section 4.6.7.E where it abuts land occupied by single-family dwellings or zoned in a single-family category. The buffer must be owned and maintained by the homeowners association. This provision shall not apply to land abutting a street right-of-way; 9) that the development comply with the tree preservation and landscape requirements of the Zoning Ordinance; 10) that the signage comply with the requirements of the Zoning Ordinance; 11) that the applicant sign an agreement stating the conditions of approval within 180 days; and 12) the applicant submit a revised concept plan stating the conditions of approval within 180 days. (3) First Reading of an Ordinance to Rezone Three Parcels on Park Avenue... Page 113 of 187 Memo to City Council 3/16/22 AGENDA ITEM #(3) 1205 Park Ave., SE Rezoning #22-60005 & Concept Plan #22-22003 Page 6 Recommendation The Planning Commission voted unanimously to deny App#22-60005 (Rezoning) and App#22- 23002 (Concept Plan), TP#121-11-19-001, 002, & 008 for property fronting on Park Avenue SE, Beaufort Street SE and Berkley Street SE. cc: Lance Cheely 1:\Planning Commission\Memos to City Council\2022\2022-03-15\1205 Park Avenue- Cheely.doc (3) First Reading of an Ordinance to Rezone Three Parcels on Park Avenue... Page 114 of 187 AGENDA ITEM #(3) Rezoning Petition I am the legal roe owner or his a ent or the contract pukchaser with written perinission from the property owner, of a .tract of land designated as (address), Tax Parcel-.# 121 .19001,:. .. T��- .I1 I�' 008. The lot is presently:zoned I am requesting the zoning be changed to 4 The property is -.contiguous to a ! F M lam, zone on the. S o V"THI boundary. Justification for the rezoning: Enclosed is an accurate plat of the property showing required information. VIRZAAV,.� 9 40711 A plicant's signature U Date Applicant's name and' interest it other than property owner (please print) Signature of property owner if other -than applicant Date A& IAM HII 'baI/7,6w Owner's name as it appears on the deed S-07 VC) (3) First Reading of an Ordinance to Rezone Three Parcels on Park Avenue... Page 115 of 187 AGENDA. ITEM #(3) Is the.proposed rezoning consistent with the Comprehensive Plan? Yes, .the comprehensive plan supports the development ofhousing in this area of. -the City of Aiken. Is the proposed property rezoning'compatible with the zoning, conforming uses of nearby property.and the. character of_the:surrounding.area?_.. Yes, the proposed property rezoning.is compatible with the zoning, conforming uses of nearby property and the character of the surrounding. area. The property adjoins a residential zoned residential, use to the`south; West across Beaufort Street and immediately adjoining to the East are residential properties, within alight industrial inning: The yezonirlg to residential will allow a new conforming use that matches the residential character of the surrounding area: Is the subject property suitable for. uses- permitted by the existing zoning? No. The property is no longer suitable for light industrial use. The surrounding development is all resident" al in nature. A light industrial use would likely be a nuisance to.the, immediate neighbors. Is the subject property suitable for uses permitted,by the proposed zoning? Yes. The.property adjoins a residential zoned residential use to the south. West .across:BeaufortStreet and immediately adjoining to the East are residential properties within a light industrial zoning. The rezoning to residential will allow a new conforming use that matches the -residential character of the. surrounding area. Is there a need within the City limits for additional property with the proposed zoning? Yes. .ln our discussion with City of Aiken staff there is a great desire for new affordable_ residential housing in'the City limits. this rezoning will allow up to 18 new residential units: Are sanitary sewer, water, stormwater, and transportation facilities available to the property? Yes, sanitary sewer, water and transportation are available in this area. Stormwater facilities are not available, but we have coordinated'with the City Engineer regarding anticipated stormwater requirements. (3) First Reading of an Ordinance to Rezone Three Parcels on Park Avenue... Page 116 of 187 } � V.' � , � 1"�,��,!. .•Sl�u%c •i _ -'t. ;....; - "� '\_ �1�, �p _ n r R 1 I �� 54 54 - c a : ti . •?- . Fey rc d nIi o - • ;1 ; \l.I w ca zsU 6 _ 'm. E- .Is d _ °s .IN - M. .0 1 : FI'� •7'• z 1 , JA • I �� I •, c E__c Ci �- N 6815'00, W N � av✓arss tro ALTO — Fa N 661500 V! 150.00''°` micc.. ..e LU W so". Ld I U J N _t 00'OS1 3.Oo,S1.B9 'a LIJ m La La WIF LLJ • ° 3ekk EEiY S � "' _ Z Smi 3�F $m�a � s . rm N _ � � .. !Izlli fit W " .� .. pnzoi. •� ciNo - _� c~i a1 —' �: I - I RR w m 5� o�zU_I2 UOm z �gC a . - �-SFIOIE STORY . .00'set (3) Fir Re AGENDA ITEM #(3) Project Narrative This project consists of,3 parcels totaling 1.79 acres of previously -developed land in the City of Aiken within the Old Aiken overlay district. `The project is bounded by. Beaufort Street on the west, Park Avenue on the north, and Berkley Street on the'east. The property was formerly light industrial in use and cur"rentl has a few-vacant'bui y - Idings an, some boat storage: The immediafelysurrounding uses are single family residential: The proposed development. would provide a more consistent land* use by converting.vacant light- industrial to residential. The owner proposes'to develop townhomes on the site. and serve them with a twenty -four -foot -wide. rear alley access: Access will be from, Park Avenue and Berkley Street. Three. buildings will,face Beaufort Street and an additional building will front on the alley with front garages. The development will include on site:storrnwater management and passive open space. .The'owner requestsao use the. RSA zoning criteria entitling a maximum of twelve units peracre on the site. Under this density 19 units would be permitted. The Owner proposes 4 buildings with 16, total units of approximately 1800 SF each. The'owner- proposes a 10= front -building Dine setback. Side property setbacks"are-proposed.to be 7.5' which allows for 3 buildings'to front Beaufort Street. Existing setbacks in the project area are similarly in the 7-9'• range. The -four. buildings will be broken into four units each. The buildings will -have a continuous ridge running the length of the`buildin"g at approximately 22'-2" above finished floor. Each' unit will have a double gable accent over the front door. The ridge of the accent gable will be approximately 18'-5'' above finished floor. The facades of each unit will alternate between Hardie board lap siding and brick veneer. All units will have a gable projecting over the front door clad with Hardie shakes. All painted materials will use colors from the-genjamin Moore Historical collection. Roof columns will be trimmed in Hardie material, and, the shutters will be board -and -batten vinyl. The roof material for all units will be architectural shingles in black: Windows will be vinyl single hung with simulated divided light grids. The doors will have 12" transoms and be painted in the historical palette. No fences or gates are proposed as part of this project. Gravel walkways acid parking pads with brown steel edge restraints are proposed. (3) First Reading of an Ordinance to Rezone Three Parcels on Park Avenue... Page 118 of 187 W �101-ad I � I I 00 '0 n a A t3.LIS 30 %9Z) 30E'dS N3d0 3S LIf`8I _. o p SJM nLLNHCEIM JNI?12I (I JXOUJ V d� L `Qtfd JNDI2IF`d AZ X OZ a a , O JAJHG SMOV MA1 ZZ -_ llM13S INoa.d Ck D 0 .981 � CD m o �IVLLDL� msau CDS.LINfI l m W DNI}RI6'd2Td'321 ZI m m c I O FIT r6 v 0 OC 1 1 3 3 d N I 3 l tl 5 V1 lmS 30 LT1 OOL 0S 0 SZ OS Pi °rot I)'u-md3 2tIIIfIA]I^RI0L5 r J +.ri�l.",'„' AS=.L 31100S�aNOZRIOH — m I �J CD 1 �> — 00 L W-S IM3 HUIOS 3nN3W AM Em ISE MOVIE mi IN CD N Oc Id 101 \\6\L90� I WINDOW SCHEDULE •CCRTCN . fiff •"PE PMlN VOY p'pegl IN M tro vNK 11Tg1 LV6 YNe-YwJ,I(,-AE'•OLON feAe ptflA •�V YO %IN NV•l�lTSLE iVe a4R•�lVieC'JIl CIXA 4 - UNIT FRONT ELEVATION ¢e.c'n' . C' EXTERIOR DOOR SCHEDULE LCG',Cn BIZ _ =NIS. RWDMM !'0xw WK. /10 lm ll— Nrooa!ue•ON'LN i TRlVeeM1 wfl'IG6 �©4Yt sor pt61p1 fro x N p•flON � sr.x•!o eewrn rove w•ac.0 l' nuVea+ L?q�'NQV G]' ,xOY pTMidl !ro x NI p'flCN / nY:�•£J eevrry roof M•TG4 '111UVNM eJCx./JD el.E KBi MOY piIWON YO k MI p•eem I VML! l eEvrn r000<uaew New erflw Iro x ue p•fl0e i rvww t•a . vuvcTaN co.w 7ATE JN•\ A"^ ED. Job ^[0�- NC 4-J\ FRONT E_Ev"P45 a U r v Q rQ O_ Sy Q v n (D O ;U (D N O (D v 0 (D O D rn c m >v UG CD Iv Iv 0 00 J 1205 Park Ave., SE - Location ��.`q Wit_ � 11 �' '�? • � `,�.�� r • • f �``' ` r j`J�+ • p f 1 1 1l 7I ro • • • • °l'' • f , r •f • o�•• 4r • • 'e '� . i ° �! p • 1 • ' ji4` 1{ tug • • QU I� 1 • • • • el00, / • • • • • • • 3/7/2022, 11:23:43 AM 1:4,818 ftftft 0 0.04 0.08 0.16 m y Parcels 0 0.05 0.1 0.2 km ° Addresses *k Web AppBuilder for Arc44 Data provided by multiple sources including City of Aiken, Aiken County, and the Federal Government. Please contact respective entities regarding any restrictions on data use. All data provided as -is, with no warranty expressed or implied. W TI (D v cQ O v 7 7 n N O .(7 (D N O Z3 (D v (D U) O >v D c 1205 Park Ave., SE - Zoning Base ,r LZ Ir f..! � rJ `��-•,�-�y) S.� '.r' f ,`#�'�I�{ � `yam �1!! y�r'`?,.,,,� �� - rr C (!J "ter J Yr, r CO/ze/ _N f r I\ dy L 40 gz'LLrr `�`'~---.-�� -•� f �..` f 3/7/2022, 11:13:13 AM 1:2,409 %aft 0 0.02 0.04 0.08 m� 1 17 Zoning Base RS-8 Single Family GB General Business Parcels ii1,1111111 RML Multifamily Low -Density RS-10 Single Family 0 LI Light Industrial ° Addresses 0.03 0.07 0.13 klt RS-6 Single Family Y RS-15 Single Family PI Planned Institutional Web AppBuilderfor Arcr,`� Data provided by multiple sources including City of Aiken, Aiken County, and the Federal Government. Please contact respective entities regarding any restrictions on data use. All data provided as -is, with no warranty expressed or implied. 1205 Park Ave., SE CD P p .. IN " E A7 (D ' (D SITF- D y ,r �, � �" Y�',`Y',' '6 w • • to Y� ID 14 Wit tl III, CD j s•F ,, -.. 3/7/2022, 11:06:25 AM 1:1,204 0 0.01 0.02 0.04 m Parcels . . . 0 0.01 0.03 0.06 km ° Addresses Aiken County, City of Aiken, flown by Pictometry '1y� Web AppBuilder for ArcG19W Data provided by multiple sources including City of Aiken, Aiken County, and the Federal Government. Please contact respective entities regarding any restrictions on data use. All data provided as -is, with no warranty expressed or implied.` AGENDA ITEM #(4) THE CITY OF AIKEN Memorandum Date: 28 Mar 2022 To: City Council From: Stuart T. Bedenbaugh, City Manager Subject: First Reading of an Ordinance Approving the Quitclaim of a Strip of Property on Park Avenue SE to Yancy & Rogers, LLC. In 2019, the City conveyed property that was initially the abandoned right of way of Berkley Street between Richland Avenue East and Park Avenue SE for $48,000. The property owner was replatting his parcels and discovered that the initial survey left off 0.1385 acre adjacent to the Park Avenue SE right of way. A quitclaim deed has been prepared to correct this surveying oversight to appropriately convey property to the owner. For Council consideration is first reading of an ordinance approving the quitclaim of a strip of property on Park Avenue SE to Yancy and Rogers, LLC. 3J5-&W+ Stuart T. Bedenbaugh City Manager (4) First Reading of an Ordinance Approving the Quitclaim of a Strip of ... Page 125 of 187 AGENDA ITEM #(4) ORDINANCE NO. AN ORDINANCE APPROVING THE QUITCLAIM OF A STRIP OF PROPERTY ON PARK AVENUE TO YANCY & ROGERS, LLC. WHEREAS, the City of Aiken, in 2019, deeded property known as the undeveloped right of way of a portion of Berkley Street and located between Park Avenue and Richland Avenue and also being adjacent to the property known as Tax Map Parcel: 121-11-02- 002, to Prothro Rental Properties, LLC, who is now known as Yancy & Rogers, LLC; and WHEREAS, the property owner later discovered that the City of Aiken is the owner of the undeveloped right of way known as a portion of Park Avenue known as Tax Map Parcel: P/O 121-11-02-002, 121-11-02-003 and 121-11-02-005, [this property is identified as "Park Ave. Strip" in the attached Quitclaim Deed] and has received a request from Yancy & Rogers, LLC to quitclaim this strip of property pursuant to the terms of the Quitclaim Deed which is attached hereto as Exhibit "A" and incorporated herein by reference; and WHEREAS, the City of Aiken desires to quitclaim all of its right, title and interest in this strip of property to Yancy & Rogers, LLC; and WHEREAS, the Council of the City of Aiken has concluded that approving the quitclaim of this strip of property is essential to the general health, safety, welfare and economic stability of the City and is in the best interest of its citizens. NOW, THEREFORE, THE COUNCIL OF THE CITY OF AIKEN HEREBY ORDAINS THAT: Section 1: The City of Aiken is authorized to quitclaim its right, title and interest in the above described property to Yancy & Rogers, LLC. Section 2: The Mayor shall be authorized to execute any and all instruments necessary to give this ordinance its full force and effect including the Quitclaim Deed, and other documents approved by the City Attorney. Section 3: All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed to the extent necessary to give the provisions of this ordinance full force and effect. Section 4: This ordinance shall become effective upon adoption by the Council of the City of Aiken. (4) First Reading of an Ordinance Approving the Quitclaim of a Strip of ... Page 126 of 187 AGENDA ITEM #(4) ADOPTED by the Council of the City of Aiken at regular meeting held this day of , 2022, at which a quorum was present and voting. INTRODUCTION AND FIRST READING SECOND READING AND ADOPTION: APPROVED: CITY ATTORNEY March 28, 2022 MAYOR ATTEST: CITY CLERK hOrdinances\Park Ave. ROW Strip-Quitclaim-Yancy & Rogers 2022-03-28.doc (4) First Reading of an Ordinance Approving the Quitclaim of a Strip of ... Page 127 of 187 AGENDA ITEM #(4) A ;aFJo � z ° a a 1� °s d�„ fppF z �9q =WWFo E�QzS grge g g.Oz 0. ;a Y� 2 0 U a Syr., (4) First Beading of an Ordinance Approving the Quitclaim of a Strip of ... Page I U of 187 AGENDA ITEM #(5) THE CITY OF AIKEN Memorandum Date: 28 Mar 2022 To: City Council From: Stuart T. Bedenbaugh, City Manager Subject: Approval of Grant Award from the United States Department of Justice. Our Department of Public Safety was recently awarded a grant from the United States Department of Justice through the Office of Justice Programs 2021 BJA FY21 Edward Byrne Memorial Justice Assistance Grant (JAG) Program -Local Solicitation. The grant is for $13,057 with funding for the period of 10/01/2022 — 09/30/2022. No local match funds are required. The funding is to be used for crime analytics software licenses and laptops for investigators. The software will allow officers to enhance digital intelligence collections and analysis, to support the creation of a targeted action plan to ensure that they are aligning resources and applying proven deterrence strategies when and where needed. For Council approval is a grant award from the United States Department of Justice for $13,057 for crime analytics software and hardware to support. qXJ5_&L1+ Stuart T. Bedenbaugh City Manager (5) Approval of Grant Award from the United States Department of Justice... Page 129 of 187 AGENDA ITEM #(5) Award Letter October 13, 2021 Dear SUMMER GAGNON, On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Justice Programs (OJP) has approved the application submitted by AIKEN, CITY OF for an award under the funding opportunity entitled 2021 BJA FY 21 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Solicitation. The approved award amount is $13,057. Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements before accepting your award. The Award Instrument includes the Award Offer (Award Information, Project Information, Financial Information, and Award Conditions) and Award Acceptance. Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but also compliance with assurances and certifications that relate to conduct during the period of performance for the award. These requirements encompass financial, administrative, and programmatic matters, as well as other important matters (e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the assurances and certifications, and the application as approved by OJP, so that they understand the award requirements. Information on all pertinent award requirements also must be provided to any subrecipient of the award. Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies for non-compliance, which may include termination of the award and/or a requirement to repay award funds. To accept the award, the Authorized Representative(s) must accept all parts of the Award Offer in the Justice Grants System (JustGrants), including by executing the required declaration and certification, within 45 days from the award date. Congratulations, and we look forward to working with you. Maureen Henneberg Deputy Assistant Attorney General Office for Civil Rights Notice for All Recipients The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) has been delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP, the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) are not engaged in discrimination prohibited by law. Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, require recipients of federal financial assistance to give assurances that they will comply with those laws. Taken together, these civil rights laws prohibit recipients of federal financial assistance from DOJ from discriminating in services and employment because of race, color, national origin, religion, disability, sex, and, for grants authorized (5) Approval of Grant Award from the United States Department of Justice... Page 130 of 187 AGENDA ITEM #(5) Project Title City of Aiken: Crime Analytics and Information Sharing Performance Period Start Date 10/01 /2020 Budget Period Start Date 10/01 /2020 Project Description Performance Period End Date 09/30/2022 Budget Period End Date 09/30/2022 The Edward Byrne Memorial Justice Assistance Grant (JAG) Program allows states and units of local government, including tribes, to support a broad range of activities to prevent and control crime based on their own state and local needs and conditions. Grant funds can be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and information systems for criminal justice, including for any one or more of the following program areas: 1) law enforcement programs; 2) prosecution and court programs; 3) prevention and education programs; 4) corrections and community corrections programs; 5) drug treatment and enforcement programs; 6) planning, evaluation, and technology improvement programs; and 7) crime victim and witness programs (other than compensation) and 8) mental health programs and related law enforcement and corrections programs, including behavioral programs and crisis intervention teams. This JAG award will be used to support criminal justice initiatives that fall under one or more of the allowable program areas above. Funded programs or initiatives may include multijurisdictional drug and gang task forces, crime prevention and domestic violence programs, courts, corrections, treatment, justice information sharing initiatives, or other programs aimed at reducing crime and/or enhancing public/officer safety. R I have read and understand the information presented in this section of the Federal Award Instrument. (5) Approval of Grant Award from the United States Department of Justice... Page 131 of 187 AGENDA ITEM #(6) THE CITY OF AIKEN Memorandum Date: 28 Mar 2022 To: City Council From: Stuart T. Bedenbaugh, City Manager Subject: First Reading of an Ordinance to Adjust the 2021-22 Budget to Include Grant Funding for Crime Analytics Software. Should City Council approve acceptance of a grant for $13,057 from the United States Department of Justice for the acquisition of crime analytics software licensing and hardware to support, a budget adjustment will be necessary as these funds were not included in the 2021-22 budget. The budget will be adjusted as shown in the attached ordinance. For City Council consideration is first reading of an ordinance to amend the 2021-22 budget to include the revenue (001-0000-331-30.16) and expenditures (001-2110-421.74- 06) for the funding granted from the United States Department of Justice in the amount of $13,057. Stuart T. Bedenbaugh City Manager (6) First Reading of an Ordinance to Adjust the 2021-22 Budget to Includ... Page 132 of 187 AGENDA ITEM #(6) ORDINANCE NO. AN ORDINANCE AMENDING THE BUDGET OF THE CITY OF AIKEN FOR THE FISCAL YEAR BEGINNING JULY 1. 2021. AND ENDING JUNE 30. 2022. THE COUNCIL OF THE CITY OF AIKEN HEREBY ORDAINS: Section 1: That the Budget of the City of Aiken for the fiscal year beginning July 1, 2021, and ending June 30, 2022, designated as Ordinance No. 06142021A will be and hereby is amended so as to show expenditures and revenues for the funds received from the United States Department of Justice through the Office of Justice Programs for crime analytics software licenses and laptops for investigators as follows: Increase 001-2110-421.74-06 Software $13,057 Increase 001-0000-331.30-16 DOJ/JAG Direct Grant $13,057 Section 2: That in all other respects, except as hereby and heretofore amended, the Budget for the City of Aiken for the fiscal year beginning July 1, 2021, and ending June 30, 2022, shall remain in full force and effect. Section 3: That this ordinance shall become effective upon adoption by the Council of the City of Aiken. Section 4: That all Ordinances or parts of ordinances in conflict herewith are hereby repealed. ADOPTED by the Council of the City of Aiken at regular meeting held this day of , 2022, at which a quorum was present and voting. INTRODUCTION AND FIRST READING: March 28, 2022 SECOND READING AND ADOPTION: APPROVED: MAYOR ATTEST: CITY ATTORNEY CITY CLERK I:\Ordinances\Budget - Amendment 2021-22-Crime Analytics Software -Public Safety 2022-03-28.doc (6) First Reading of an Ordinance to Adjust the 2021-22 Budget to Includ... Page 133 of 187 AGENDA ITEM #(6) Menw To: Stuart T. Bedenbaugh, City Manager From: Kymberley N. Rooks, CGFO, Director of Finance Date: March 23, 2022 Re: Budget Adjustment for Public Safety Grant The United States Department of Justice has awarded to Public Safety a grant for a crime analytics software licensing and hardware to support it. Total of the grant is $13,057. These funds were not included in the fiscal year 2021-22 budget. A budget adjustment will need to be done to increase revenues and expenditures in the general fund. The budget will need to be adjusted to: Increase 001-2110-421-74-06 Software $13,055 Increase 001-0000-331-30-16 DOJ/JAG Direct Grant $13,055 Please contact me if you have any questions or need any additional information. 1 (6) First Reading of an Ordinance to Adjust the 2021-22 Budget to Includ... Page 134 of 187 AGENDA ITEM #(1) THE CITY OF AIKEN Memorandum Date: 28 Mar 2022 To: City Council From: Stuart T. Bedenbaugh, City Manager Subject: Approval of a Resolution to Accept Deed of Dedication for Streets, Utility Systems and Easements in Danbrooke Village Section 1. Bill Beazley, of Beazley Development Co., Inc. has requested that the City accept a deed of dedication for the streets, sanitary sewer, water and storm sewer lines and related equipment and associated easements in Danbrooke Village Section 1. The dedication includes various Rights of Way known as Danbrooke Blvd, Adelaide Loop and 30' Rights of Way known as Stanhope Drive, Riverbank Way and Padfield Run, as well as the water, sanitary sewer, and storm sewer lines and related equipment and easements. Our Engineering staff has reviewed this request and has recommended that the City accept this deed of dedication. For Council consideration is approval of a resolution accepting a deed of dedication for the streets, the sanitary sewer lines, water lines, storm sewer lines and other related equipment and easements located in Danbrooke Village, Section 1, located off Whiskey Road. Stuart T. Bedenbaugh City Manager (1) Approval of a Resolution to Accept Deed of Dedication for Certain St... Page 135 of 187 AGENDA ITEM #(1) RESOLUTION A RESOLUTION AUTHORIZING THE ACCEPTANCE OF A DEED OF DEDICATION FROM BEAZLEY DEVELOPMENT COMPANY, INC. WHEREAS, Beazley Development Company, Inc. is the owner of certain streets, sanitary sewer lines, water lines, and storm sewer lines and the other related equipment and apparatus and their associated easements located in the Danbrooke Village, Section I and is ready to dedicate these roads, utilities, and their associated easements to the City of Aiken. The property is more particularly shown in Exhibit "A" — "Deed of Dedication Danbrooke Village Section One" - which is attached hereto and incorporated herein by reference; and WHEREAS, the Engineering and Utilities Department has reviewed this proposed dedication and is recommending acceptance of these utilities and easements; and WHEREAS, the property and utilities are being donated to the City of Aiken and will benefit the City of Aiken; and WHEREAS, the Council of the City of Aiken has concluded that the acceptance of this donated roads, property, and utilities and the performance of the obligations associated with this real property is essential to the general health, safety, welfare and economic stability of the City and is in the best interest of its citizens; NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Aiken hereby accepts the donation of certain streets, sanitary sewer lines, water lines, and storm sewer lines and the other related equipment, and associated easements from the Owner as more particularly set forth in Exhibit "A." The Mayor of the City of Aiken, by and with the attestation of the City Clerk, is authorized to execute any and all documents necessary to accept these donations including, but not limited to, acceptance of deeds from all owners of record and any letters evidencing the acceptance of donated property from the owners. ADOPTED by the Council of the City of Aiken at regular meeting held this 28TH day of March , 2022, at which a quorum was present and voting. APPROVED: CITY ATTORNEY MAYOR ATTEST: CITY CLERK I:\Ordinances\Resolution - Deed of Dedication - Danbrooke Village Sec 1 2022-03-28.doc (1) Approval of a Resolution to Accept Deed of Dedication for Certain St... Page 136 of 187 AGENDA ITEM #(1) City of 6 mlion ENGINEERING & UTILITIES Memorandum March 21, 2022 P.O. Box 1177 Aiken, South Carolina 29802 Phone: 803.642.7610 FAX: 803.642.7717 To: Stuart Bedenbaugh, City Manager From: Mike Przybylowicz, Engineering & Utilities Director Subject: Deed of Dedication for Acceptance of Streets, Utility Systems and Easement to the City of Aiken located in Danbrooke Village Subdivision Beazley Development Co., Inc., owner of certain property that includes streets, sanitary sewer, water and storm sewer lines, related equipment and associated easements, has requested that the City of Aiken to assume ownership of these facilities and easements, as detailed in the attached exhibits prepared by Southern Partners, Inc. The property is designated with various Rights of Way as Danbrooke Blvd, Adelaide Loop and 30 feet Rights of Way known as Stanhope Drive, Riverbank Way, Padfield Run and is located in Danbrooke Village Subdivision. Our Engineering staff has reviewed the attached deed of dedication and exhibits, and has determined that all of the facilities, including all the access easement to the City of Aiken, meet all City requirements for acceptance. It is recommended that the attached deed of dedication and accompanying resolution be brought before the City of Aiken Council, for acceptance and adoption cc. Mary C Lawton, Assistant City Manager Thomas Parrott, City Engineer (1) Approval of a Resolution to Accept Deed of Dedication for Certain St... Page 137 of 187 AGENDA ITEM #(1) Return to: Mcleod & Murdock, Attorneys at Law 4420 Evans to Locks Rd. Evans, Georgia 30809 pas STATE OF SOUT11 CAROLINA ) DEED OF DEDICATION DANBROOKE VILLAGE SECTION ONE COUNTY OF AIKEN ) 2 zz— TI IIS INDENfURL, made and entered into this day of 2924,by and between BEAZLEY I)EVELOPMENT CO., INC., as the Party of the first Part, and CITY OF AIKF,N, South Carolina, a body politic and corporate and political subdivision of the State of South Carolina, as the Party of the Second Part, whose address is P.O. I3ox 1177, Aiken, SC 29802. WITNESSETII: Party of the First Part, for and in consideration of the Sum of One Dollar ($1.00) in cash to it in hand paid by the Party of the Second Part, the receipt of which is hereby acknowledge, at and/or bcforc the scaling and delivery of these presents, and other good and valuable considerations, has granted, bargained, sold, released, conveyed and confirmed and by these presents does grant, bargain, sell, release, convey and confirm unto the said Party of the Second Part, its successors and assigns, the following described property, to -wit: SEE EXHIBIT "A" ATTACHED IIERETO AND MADE A PART HEREOF The party of the Second Part, as part of the consideration for this conveyance, accepts this conveyance of said streets, casements and stone water drainage areas and agrees to maintain the same as part of its road and storm water systems and the acceptance of the delivery of these presents shall be conclusive evidence of such agreement. The within conveyance is subject, however, to the prior understanding and agreement of the parties hereto that Grantee assumes no responsibility for extending lines beyond that which is shown on the aforesaid maps or plans nor is Grantee required as its cost to extend any service lines to undeveloped lots in this project, further that the Grantor(s) herein covenants and warrants to make no representation verbal or written that Grantee at its cost will extend said service lines and or main lines beyond which are presently existing, at the time of any written conveyance. TOGFITI1ER with all and singular, the rights, members, hereditaments and appurtenances to the said premises belonging or in anywise incident or appertaining. TO HAVE AND TO HOLD all and singular the premises before mentioned unto said Grantee(s), their I leirs and Assigns forever. AND the Grantor does hereby bind itself and its successors and assigns to warrant and forever (1) Approval of a Resolution to Accept Deed of Dedication for Certain St... Page 138 of 187 AGENDA ITEM #(1) defend all and singular the said premises unto the said Grantee, its successors and assigns against the Grantors and its heirs successors and assigns, and all persons whomsoever lawfully claiming, or to claim the same or any part thereof. IN WITNESS WIIEREOF, the said Party of the First Part has caused this Deed of Dedication to be executed the day and year first above written as the date of these presents. Signed, sealed and delivered in dic/pressence off - f� `Fifst �Vitnpgs ary Public My commission cxpirc,<ttt*to•• (Notarial Seal):: o'- My Comm Uy-04-203,xP d � t A f STATE OF SOt3 > � •-' ) " O" CARO' COUNTY OF AIKEN Rcazlcy Development Co., Inc. By: 1� Rill 13. Rcazley As Its: President I, J<::;;ULIi a 6cot a notary public, do hereby certify that I3ill 13. Beazley personally appeared before me this day and acknowledged the due execution of the foregoing instrument. Witness my hand and seal this the 16 day of 6449,d-4 , 26i+� 2,e2-n, (1) Approval of a Resolution to Accept Deed of Dedication for Certain St... Page 139 of 187 AGENDA ITEM #(1) AFFIDAVIT STATE OF SOUTI I CAROLINA COUNTY OF AIKEN PERSONALLY, appeared before me, the undersigned, who being duly sworn, deposes and says I. I have read the information on this affidavit and I understand such information. The property being transferred is a bearing Aiken County, South Carolina "fax Map # portion of 123-07-02-009 is being transferred by I3cazlcy Development Co., Inc. to City of Aiken, South Carolina on 2. Check one of the following: "fhe Deed is: (a) subject to the deed recording fee as a transfer for consideration paid or to be paid in money or money's worth. (b) subject to the deed recording fee as a transfer between a corporation, a partnership, or other entity and a stockholder, partner, or owner of the entity, or is transferred to a trust or a distribution to a trust beneficiary. (c) X exempt from the deed recording fee because: (Site the correct exemption U 2 ) (If exempt, skip items 3-5 and proceed to Item 6) 3. Check one of the following which applies to this conveyance. (a) The fee is computed on the consideration paid or to be paid in money or money's worth in the amount of $ (b) The fee is computed on the fair market value of $ (c) The fee is computed on the value established for tax purposes as $ 4. Check Yes or No X . A lien or encumbrance is being assumed as port of the conveyance. If "Yes", the outstanding balance of the encumbrance is $ If a recorded mortgage is assumed (Recorded at Book_ _ _ Page ). 5. The deed recording fee is computed as follows: (a) The amount listed in Item 3 above: (b) The amount listed in Item 4 above: (c) Subtract line 5 (b) from 5 (a) 6. As required by Code Section 12-24-70, 1 state that I am a responsible party connected with this conveyance as: 7. I understand that furnishing a false or fraudulent affidavit is a misdemeanor and upon conviction is punishable by a fine not more than one thousand dollars or imprisonment not more than one year . Responsible person connecte with transaction SWORN to before me this day of Notary Public My commission expires: 2021. (1) Approval of a Resolution to Accept Deed of Dedication for Certain St... Page 140 of 187 AGENDA ITEM #(1) l,xhibit "A" All those strips or parcels of land, and appurtenances to said premises belonging or in anywise appertaining therewith, situate, lying and being in Aiken County, South Carolina, in llanbrookc Village Subdivision, Section One, being Various Rights of Way known as Danbrooke Blvd, Adelaide Loop and 30' Rights of Way known as Stanhope Drive, Riverbank Way and Padfield Run, as more particularly shown and described on that certain plat of survey prepared by Southern Partners, Inc., for Bcarlcy Development Co., Inc., dated September 14, 2020 and last revised April 19, 2021, and recorded in Plat Book 62, Page 923, in the Office of the RMC of Aiken County, South Carolina. Reference is hereby made to said Plat for a complete and accurate description of said property hereby conveyed. ALSO, All and singular, those certain water distribution and sewage collection systems, including but not limited to all pipes, mains, manholes, valves, meters and other improvements and appurtenances in any way connected therewith, excluding service lines from the lot lines to the improvements located thereon developed or extending within the lot lines of undeveloped lots situate, lying and being in the City of Aiken County, South Carolina, in llanbrookc Village Subdivision, Section One, being more fully shown and designated on that "Storm Sewer As Built" and "Sanitary Sewer As Built" prepared by Southern Partners, Inc. for Bcar_lcy Development Co., Inc. ALSO, all water and sanitary sewer casements and appurtenances to said premises belonging or in any way incident or appertaining as shown on the above referenced plats. ALSO, all casements and appurtenances to said premises belonging or in any way incident or appertaining, as show on the above referenced plats. This being a portion of the same property conveyed unto Bcarlcy Development Co., Inc., by deed of Bill I3carlcy IIomes, Inc., on June 26, 2019, recorded on July 2, 2019, in the Office of the RMC in Aiken County, South Carolina, in Book 4787, Page 60 and Book 4787, Page 63. Tax Map and Parcel: portion of 123-07-02-009 (Aiken County) (1) Approval of a Resolution to Accept Deed of Dedication for Certain St... Page 141 of 187 C13AOIJddV - - - - - - - - - - - - - - - - - - MIY 001 (61 AMH OS) GVOV (3)(SIUM - - - - - - - - - - - - - - - - - - - - - ---- w777- ................... ----------- --------------------------- ......... 4r" amp, v zm ZI 107 d3Y7VM ZI 107 d3Y7VM I I d Nvd aru �.�.�31iaY - - „ui rq 11111,1 •,�Aa R 11 r 1-91 ITW, VIM= 3—= 11 Id i',l 1.11 '00 IN3MdO73UGi37ZV38 ri�• ,3pO 100-(0-11 -lZI i, u' --A 3-770H-- "ONI S83N-L8Vd LI3H-Lnos 1Vr ------ 'OKI -00 IMHNdO'IaAHa XTIZV38 a........ IM, z o , . 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MS w.r_ wJnum surly v-v rR n t�nrwnrta ti �' � l wa ro�or rJ wr.. c OTI6- riJ-o2te-ol6 sRu 9' O MAINER -LOT 11- 12J-02�.V-011 RIVERBAMN w4v Two -- C C Fv BLOoc'A I IL-HAIIM— - `O''B�I �MEA r-.e J v s m wv w nl,�otw .nloiul � r C cvr OUTLET STRUCTURE REYA-0 LAMB5 OF - BEA77EY DEl470PkFNT CO. INC - 11J-01-OI-GG9 �a1B1/W. 6J 59/IL 9V _ LL=�allol=_mil^�.ev A u-- I I I I RL I ^TRAcrs t � D I TRAcry I WHISKEY ROAD (SC HWY. 19) 100• I v 12 I I I I STORM AS —BUILT SECTION ONE DANBROOKE VILLAGE A WALKABLE TOWNHOME COMMUNITY AtKEM'COUMTY+ SOU1M0 CARCLIMA YPI _ ta. 2— = DArE 10— oa. 202 Cil, fAk.cvnm.l. BEAZLEY DEVELOPMENT CO., INC. SOUTHERN PARTNERS. INC. LAMo ��.e .91R �tt1i cn b�s umr •A' stw 6-A i]J-OI-at-w1 rr°�^)A ss vs �u K ram anti srs,r anfivs °) veers• Horan avwrr ws/n1m swrrr vaa ix v NG LOr 16 - 1 F17-llla)�-m6 YAIR _ rF-- NAa It I ro�uE�mrNE �,. u°A.�N I I I I REYAM'lNG [ANDS OF v13 - BCAZI£Y DCYELOPWFNF CO. INC.- 11J-01-01-G 1 I5 li T,I \ PNgSE e1 � r : I g w acv e{s oGt gyp_ 5o I �� I 1I aloa.4 I I� la f - —= I—� �I doc.c• � �� II �yq,°AEAn —T— i -11 I T I a 1 21 L-- i ra wgr nuEr nwNl� _— _ „_ �• Ta,: L�_7 h coca, ARCAx 'R 10'POWER LINE EASEMENr 1 HWY.. 79) 100' SEWER AS —BUILT SECTION ONE DANBROOKE VILLAGE A WALKABLE TOWNHOME COMMUNITY AIKETI �CWNtt� SW1H� CARIXINA 0 u OFiE . BER ."zom BEAZLEY DEVELOPMENT CO., INC. — ,v,n — "— — —,:_ Hen 1-1 "— SOUTHERN PARTNERS. INC. tr W LAwo �e ,so m15Tse �vr �R °4l wvnrnN ecr 1-5—AL DATE SWY•ey� a as <nm �u.n. �vmKuw�or NOIE verb' ma ��d aas wvr� mt AGENDA ITEM #(2) THE CITY OF AIKEN Memorandum Date: 28 Mar 2022 To: City Council From: Stuart T. Bedenbaugh, City Manager Subject: Recommendations from Accommodations Tax Committee for Allocation of Funds from the 2022-2023 Cycle. On March 9 and 11, 2022, the Accommodations Tax Committee met to review requests amounting to $390,132 for tourism related events to be held during Fiscal Year 2022-23. The Accommodations Tax Committee is recommending to City Council that funding in the amount of $254,250 be allocated as listed on the attached memo from the Accommodations Tax Committee. Staff has estimated that $255,000 will be available for the funding requests. For City Council consideration is approval of the recommendations of the Accommodations Tax funds in the amount of $254,250. 3J5-&W+ Stuart T. Bedenbaugh City Manager (2) Recommendations from Accommodations Tax Committee for Allocation of ... Page 146 of 187 AGENDA ITEM #(2) CITY OF AIKEN ACCOMMODATIONS TAX COMMITTEE Memorandum Date: March 18, 2022 To: Stuart Bedenbaugh, City Manager From: Peggy Penland, Accommodations Tax Committee Chair Subject: Accommodations Tax Funding Recommendations The Accommodations Tax Committee met March 9a' and March 11th to review grant applications for marketing FY 2022-2023 tourism related events. $390,132 in funding requests were received. City staff estimates $255,000 in available funds to award. The Committee evaluated per South Carolina Code Section 6-4-5 guidelines, and voted on the following recommendations: Organization Event Requested Recommend City of Aiken PRT Christmas Craft Show $2,500 $2,500 Center for African American History, Art & Culture Promotion of Aiken's African American History, Art & Culture $10,000 $5,150 Western Carolina Antique Tractor Club Western Carolina Antique Tractor Pull $9,000 $5,150 Aiken Electric Cooperative Touchstone Energy Run United $25,000 $14,150 Joye in Aiken Joye in Aiken $25,000 $19,150 Hitchcock Woods Foundation Horse Show in the Woods $14,300 $10,150 Greater Aiken Chamber of Commerce Aiken's Makin' $10,000 $10,000 Aiken Steeplechase Association *Aiken Spring Steeplechase $17,916 $15,150 Aiken Steeplechase Association Aiken Fall Steeplechase $21,841 $21,150 Aiken Trials The Aiken Trials $32,550 $20,150 Aiken Performing Arts Group Encouraging Cultural Tourism through Performing Arts $23,150 $14,350 U of SC Aiken Etherred a Center Cultural Series $12,000 $8,150 Aiken Symphony Orchestra Maestro Yoda and Star Wars $3,500 $3,500 Aiken Symphony Orchestra Aiken Symphony Orchestra $22,500 $10,150 Brig. General Barnard E. Bee Cam The Battle of Aiken $37,500 $20,150 Aiken Center for the Arts Aiken Antique Show $12,400 $10,150 Aiken Polo Club Aiken Polo Club Promotions $27,750 $20,150 Aiken Horse Park Foundation Grand Prix Eventing at Bruce's Field $5,000 $5,000 Aiken County Veteran's Council Promotion of Veterans Throughout Aiken County $23,700 $9,650 Aiken Downtown Development Association Promotion of Downtown Aiken $45,500 $25,150 Gaston Livery Aiken Music Fest $9,025 $5,150 *New applicant/event I Totals $390,132 $254,250 The balance of $750 in remaining funds will roll over to the next grant cycle. The Committee requests this information be placed on the March 28' 2022 City Council agenda for approval. (2) Recommendations from Accommodations Tax Committee for Allocation of ... Page 147 of 187 AGENDA ITEM #(3) THE CITY OF AIKEN Memorandum Date: 28 Mar 2022 To: City Council From: Stuart T. Bedenbaugh, City Manager Subject: Approval of a Resolution Allocating the Proceeds from the Capital Projects Sales Tax. As part of the 2010 referendum authorizing the renewal of the Capital Projects Sales Tax [CPST III], money for the Hitchcock Parkway Widening Project was passed. After relocation of all utilities, the City's obligations are completed. The budget remaining in the project is $1,441,061.49. As we have done in the past staff is requesting the reallocation of unspent funds for other capital projects. In this case, there are several utility projects: water and sewer utility extensions, the Recreation Lift Station Force Main Replacement Project and the Northside Gravity Sewer project which have been bid out or are in design. For Council approval is a resolution allocating proceeds from the Capital Projects Sales Tax. 3j5-&w+- Stuart T. Bedenbaugh City Manager (3) Approval of a Resolution Allocating the Proceeds from the Capital Pr... Page 148 of 187 AGENDA ITEM #(3) RESOLUTION A RESOLUTION AUTHORIZING THE REALLOCATION OF PROCEEDS FROM THE CAPITAL PROJECTS SALES TAX WHEREAS, the City of Aiken receives proceeds from the Aiken County Capital Projects Sales Tax for the construction of certain approved projects located in the City of Aiken; and WHEREAS, the City has met its obligations for utility work related to the Hitchcock Parkway Widening project and improvements have been completed for less than projected; and WHEREAS, §4-10-340(C) of the Code of Laws of South Carolina, 1976, as amended authorizes amounts collected in excess of that needed to complete a project to be applied to other approved projects; and WHEREAS, the City Manager has sought approval from the City Council to amend how the Capital Projects Sales Tax proceeds are used as more particularly set forth hereinbelow; WHEREAS, the Council of the City of Aiken has concluded that the approval of this resolution is in the best interests of its citizens; NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Aiken, that the City Manager is hereby authorized to amend the use of the Capital Projects Sales Tax III proceeds as follows: Transfer from 017-3130-433.75-16 3RHPW $1,441,061.49 Transfer to 017-3181-468.76-02 31NFRS $1,441.061.49 ADOPTED by the Council of the City of Aiken at regular meeting held this day of , 2022, at which a quorum was present and voting. APPROVED: MAYOR ATTEST: CITY ATTORNEY CITY CLERK I:\Ordinances\Capital Projects Sales Tax Proceeds Reallocation 2022-03-28.doc (3) Approval of a Resolution Allocating the Proceeds from the Capital Pr... Page 149 of 187 AGENDA ITEM #(3) City of . , :Q: • aiKon Cliff MANAGER Date City Manager's Office P.O Box 1177 Aiken, South Carolina 29802 803-642-7654 23.2022 MEMORANDUM To Stuart T. Bedenbaugh, City Manager From Joy Lester, Capital Projects Sales Administrator Subject: CPST III Reallocation 135 Laurens Street SW Aiken, South Carolina 29803 Fax: 803-642-7646 311 @cityofaikensc.gov The City has met its obligations for utility work related to Hitchcock Parkway Widening project and improvements being made by SCDOT to Hitchcock Parkway. There is a budget remaining for this project in the amount of $1,441,061.49. The City has several immediate projects which include: Water and Sewer Utility Extension 2022, Recreation Force Main Replacement, and Northside Gravity Sewer, which have been bid or are in design. Staff is requesting to transfer funds in the amount of $1,441,061.49, from the Hitchcock Parkway Widening (3RHPW) project to Infrastructure Sewer (3INFRS) to assist with funding the above projects. (3) Approval of a Resolution Allocating the Proceeds from the Capital Pr... Pag AGENDA ITEM #(4) THE CITY OF AIKEN Memorandum Date: 28 Mar 2022 To: City Council From: Stuart T. Bedenbaugh, City Manager Subject: Approval of Capital Projects Sales Tax IV Funds. As part of the 2018 referendum authorizing the renewal of the Capital Projects Sales Tax [CPST IV], money was allocated for waterline relocation. Last week, we had a waterline break at US 1 near I-20 that was not identified by our location service nor shown in our GIS as an active, existing water line. The main break caused issues with downtown water due to pressure loss caused in the water system and outages for several customers. By relocating the line, we will minimize the chance that this disruption can occur again. We estimate the cost to be $60,000 and are proposing to use CPST IV funds for this work. For Council approval is the expenditure of up to $60,000 of Capital Project Sales Tax IV funds for waterline relocation. Stuart T. Bedenbaugh City Manager (4) Approval of Capital Projects Sales Tax IV Funds. Page 151 of 187 AGENDA ITEM #(4) City. ref so: aiwn CITY MANAGER City Manager's Office P.O Box1177 Aiken, South Carolina 29802 803-642-7654 MEMORANDUM Date March 23, 2022 To Stuart T. Bedenbaugh, City Manager From : Jov Lester, Capital Protects Sales Administrator Subject: Northside Waterline Relocation 135 Laurens Street SW Aiken, South Carolina 29803 Fax: 803-642-7646 311 @cityofaikensc.gov The City needs to relocate the existing 8-inch waterline that is located within the site of the new Circle K near Highway One and I-20. During the construction of the new Circle K the contractor hit an existing line that was not located by our locating services or shown in the GIS as existing. The main break caused issues with downtown water due to the pressure loss caused in the water system and outage of serval customers. Relocating the line will eliminate problems by lowering the possibility of future breaks and service disruptions in the area. The estimated cost of this relocation is $60,000, and we are proposing to use CPST IV funds (018-3181-468-76-01) for this relocation. (4)Approval of Capital Projects Sales Tax IV Funds. Page AGENDA ITEM #(a) THE CITY OF AIKEN Memorandum Date : March 28. 2022 To City Council From Stuart T. Bedenbaugh, City Manager Subject: Issues and Updates This Issues and Updates memo represents my efforts to avoid inundating City Council members with individual memos. Several significant or potentially critical issues are presented here. Please feel free to let me know if you have any further questions or concerns about any of the items I have included in this most recent edition. SPECIAL NOTE: The State Ethics Commission has sent its reminder that your annual Statement of Economic Interests reporting deadline is March 30. All reports are required to be filed electronically at http://ethics.sc.gov. Click on the "Electronic Filing" link to complete this process. 1. City Events: Tuesday, March 29 at 5:30 p.m.: Arts Commission will hold its regular meeting in the Conference Room of the City of Aiken Municipal Building at 214 Park Avenue SW. Wednesday, March 30 at 5:00 p.m.: Deadline to file annual Statement of Economic Interests with the State Ethics Commission. File electronically at http://ethics.sc.gov. Tuesday, April 5 at 6:30 p.m.: The Design Review Board will hold its regular monthly meeting in Council Chambers, Second Floor of the Municipal Building, 214 Park Ave., SW. A work session will be in Room 204 at 5:00 p.m. Monday, April 11 at 7:00 p.m.: The next City Council regular meeting will be held in Council Chambers, Second Floor of the Municipal Building, 214 Park Ave., SW. Tuesday, April 12 at 3:30 p.m.: The Aiken Municipal Development Commission's regular meeting will be held at the Lessie B. Price Aiken Senior and Youth Center, 841 Edgefield Ave., NW. Tuesday, April 12 at 6:00 p.m.: The Planning Commission will hold its regular monthly meeting in Council Chambers, Second Floor of the Municipal Building, 214 Park Ave., SW. A work session will be in Room 204 at 5:00 p.m. 2. Library Donors Appreciation Night — Thursday, March 31: The Friends of the Aiken County Public Library invite you to a Donors Appreciation Party from 6-8 p.m. on Thursday, March 31, 2022 in the newly renovated library. Attendees will tour the library while enjoying music, variety of beverages, and hors d'oeuvres. RSVP by March 24, 2022. (a) Issues and Updates. Page 153 of 187 AGENDA ITEM #(a) 3. Telecommunications Tower Construction Update: Attached is a memo from Chief Barranco providing an update on the construction of the new telecommunications tower at Public Safety Headquarters. The construction was completed by the week of March 18 and is already providing critical communications capabilities for numerous agencies and organizations. Because the tower construction and transfer of communication capabilities is complete, removal of the telecommunications tower began on March 21. 4. Road Resurfacing Update: Effective April 5, the City will advertise for bids to resurface Wildhaven and Burgundy Roads at the following locations: • Wildhaven from Banks Mill to Capefox Road • Burgundy Road from Dibble Road to Normandy Lane. Because of the expected cost increases, these two road sections will be the only roads resurfaced at this time. StAJ. 1z. U+ Stuart T. Bedenbaugh City Manager (a) Issues and Updates. Page 154 of 187 AGENDA ITEM #(a) ON . alien P46LIC SAFETY PLA3Ik: Sant' P.a 601( 1177 Aikm,$gWrLOmIrs 7gN2- MEMORANDUM TO; Stuart Bcdcnbaugk City Man ger FROM: C'hyrl"- T). TWrancn, Dirmor of Public Sa;o V DATE: Much 15, 2022 �- SUBJECT-. :Vcw `1'cJocommunications Tower 824 698,ifoa Sweet NE AOar, Scum E nrdirg 2W131 Fax: 430-2917EBS 311 �at,�crtelkensc pa•r Construction on the new telecr trontuiications tower at Public Safety Howgvarters stwuld bu ulmploled thu week um ing on March 18, 2022. The 399-foot self-supporting totrw being built by CJpov Enterprises is a. joint pn jawl bebA-= WSW. the City of Aiken, and Aiken County. This tower will replace the 470-fbot guyed tows behind tho former Aiken Count+ Com&x on Richland Ave,, and demolition of the old that tower is set to begin on March 21, 2022, The new toweT will pmvidv communications capabilities for sneral agencies including the City or Aiken, Aiken CLAMty rmrrgene.Y lViinngmicnt, SCE -TV, the National y6'r-.athcr Sorvicc. SC Law Enforlx ruent Jlivisiola, and SC Department al Natural RCSDurces. Thcre will allo be H,4h1 (amateur) mdiv capabilific5 located at die tower. 1 he Cats' ,v![J maintain Pour r&dio 1nequerwim at this luLJO(M which arc wicd by Public St&iy. PRT, and Public Scn�ccs, The common chalmel whici) is shared by all of the Department's within the City is the Faurlh iieclurncy. �t '<O'.' ._�M .{l: Nli, � <� 1.v. � � � .'?„`rM.H Piia ✓.Y� N'Y.L r/l+liik+71TG6..4'jv (a) Issues and Updates. Page 155 of 187 AGENDA ITEM #(b) PLANNING COMMISSION Minutes February 15, 2022 Aiken, South Carolina WORK SESSION Members Present: Clayton Clarkson, Charles Matthews, Peter Messina, Jason Rabun, and Steven Simmons Members Absent: Chairman Ryan Reynolds and Sam Erb Others Present: City Council Member Lessie Price, Planning Director Marya Moultrie, Engineering and Utilities Department Director Mike Przybylowicz, Erica Sanders, Tad Barber and Bill McGhee Planning Director Moultrie opened the meeting at 5:02 p.m. and discussed the necessity of formally installing her as Secretary of the Planning Commission, since it was not done during the last meeting. New Business Review of items on the Regular Agenda Application A Vice -Chairman Rabun began the review of agenda items with discussion of Application A, the rezoning request for property on Park Avenue. He mentioned that the request is consistent with the Comprehensive Plan and stated that the property is located near the Williamsburg Street redevelopment. Commissioner Rabun asked if it was necessary to recuse himself since his company owned property in the area. It was determined that it was unnecessary if he did not financially gain from his involvement. Planning Director Moultrie added that the Farmers Market is to the left of the parcel and has been rezoned for development. Commissioner Messina inquired about a specific plan for separating the parcel into lots. Planning Director Moultrie informed him that no plan has been submitted as yet, however, it is likely that the parcel will be divided into four lots facing Park Avenue. Commissioner Messina asked if the surrounding area was zoned residential and was told that it is zoned RS-10. 1 (b) Planning Commission Minutes for February 15, 2022. Page 156 of 187 AGENDA ITEM #(b) Application B Vice Chairman Rabun shared with the Board that there may be some community members in attendance for the second Agenda Item, due to the emails that had been received in opposition to the rezoning. He introduced Tad Barber who was present to speak for the applicant. Mr. Barber shared an aerial map showing the parcel and surrounding area. He discussed the owner's intention to move a tenant from the 702 Chafee Lane property next door after renovating the building into office space at 712 Chafee Lane. He assured the Board that the number of tenants would remain the same with no additional traffic to the area. Commissioner Clarkson asked about parking access, which Mr. Barber answered would be from the rear at Lancaster Street. Planning Director Moultrie indicated that there should be parking for 15 cars total between the 712 and 702 Chafee Lane addresses, with shared parking and shared access to Lancaster Street. Mr. Barber agreed that there would be sufficient parking in the unlined gravel parking area. There was discussion about the non -conforming status of the property, detailed in one of the opposition emails and it was determined that the LP designation would bring the property closer to conforming status with setback standards. Commissioner Messina questioned the donut hole zoning for the property, as the entire block is zoned LP. Application C Vice -Chairman Rabun led discussion regarding the list of Capital Improvements that was submitted and introduced the City of Aiken Engineering & Utilities Director Mike Przybylowicz to discuss updates and upcoming infrastructure projects. Mr. Przybylowicz described ongoing water and sewer upgrades on the Northside, connecting the Shiloh Heights area with the Industrial Park and the Highway 19 area. He discussed_ the Eastside development progress and the Whiskey Road connector. Commissioner Matthews asked if Kennedy Kolony had been moved to a higher priority on this year's list, to which Mr. Przybylowicz replied that a portion of the work was already completed and ongoing. Commissioner Clarkson asked about the order of priority for the other projects and was informed that the Pawnee Connector would take top priority followed by the South Centennial and Powderhouse projects. Adiournment The work session was adjourned at 5:37 p.m. 2 (b) Planning Commission Minutes for February 15, 2022. Page 157 of 187 AGENDA ITEM #(b) REGULAR MEETING Members Present: Clayton Clarkson, Charles Matthews, Peter Messina, Jason Rabun, and Steven Simmons Members Absent: Chairman Ryan Reynolds, Sam Erb Others Present: City Council Member Lessie Price, Planning Director Marya Moultrie, Engineering and Utilities Department Director Mike Przybylowicz, Erica Sanders, Tad Barber, Bill McGhee, John Brecht, Laura Callahan, Jane Vaughters, and Johnny & Judy Turner Vice -Chairman Rabun called the regularly scheduled Planning Commission meeting to order at 6:00 p.m. in the Council Chambers of the Municipal Building at 214 Park Ave. SW, Aiken, SC, read the Planning Commission Guidelines, and explained the time limit for public comment speakers. MINUTES The Commissioners were asked to consider the minutes from the January 11, 2022 work session and regular meeting. MOTION: Commissioner Simmons moved and Commissioner Messina seconded a motion to approve the January 11, 2022 work session and regular meeting minutes as written. The motion was approved 4-0. (Charles Matthews abstained due to his absence on January 11, 2022.) 2022 ELECTION OF OFFICERS Vice -Chairman Rabun explained that the members of the Planning Commission would need to formally elect a Secretary, though the Planning Director fills that role. MOTION: Commissioner Clarkson moved and Commissioner Matthews seconded a motion to elect Planning Director Marya Moultrie as Secretary for the Planning Commission. The motion was approved 5-0. REZONING Application#: 22-60002 Owner/Applicant: Karl McMillan Location: 901 & 925 Park Avenue, SE Current Zoning: General Business (GB) Proposed Citv Zoning: Residential Single Familv (RS-10 TP# 121-10-08-001 & 002 Size: approximately 1.00 acre 3 (b) Planning Commission Minutes for February 15, 2022. Page 158 of 187 AGENDA ITEM #(b) The applicant is requesting rezoning of approximately 1.00 acre located at 901 & 925 Park Ave. SE, from General Business (GB) to Residential Single Family (RS-10), allowing the applicant to develop the properties into residential lots. The applicant was not present and no one spoke in favor or against the annexation. MOTION: Commissioner Simmons moved and Commissioner Clarkson seconded a motion on Application #22-60002 to recommend City Council approve the rezoning of TP #12-10-08-001 & 002, located at 901 & 925 Park Avenue, SE, Aiken, SC, previously zoned General Business (GB), to be rezoned as Residential Single Family (RS-10). The motion was approved 5-0 RR WHO I ►fie! Application#: 22-60003 Applicant/Owner: Diane Padgett Location: 712 Chafee Lane, SW Current Zoning: Residential Single Family (RS-15) Proposed Zoning: Limited Professional (LP) TP#: 104-20-18-007 Size: approximately 0.15 acres The applicant is requesting rezoning of a residence located at 712 Chafee Lane, SW from Residential Single Family (RS-15) to Limited Professional to allow an office tenant. Vice -Chairman Rabun opened the floor for comments. Tad Barber of 334 Walker Avenue stated he was speaking as a representative for the applicant Diane Padgett who was not present. He informed the Planning Commission that the residence at 712 Chafee Lane, SW was purchased by the owner of 702 Chafee Lane, SW, where two businesses are housed. Mr. Barber said the plan was to move one of the businesses out of that property and into.the property at 712 Chafee Lane, which will be used as general office space. He mentioned that the office will be renovated, will not have customers coming to the property and will not increase traffic on the street. Mr. Barber also shared that parking will be in the rear of the building coming off Lancaster Street, connecting the two lots, which are adjacent. Commissioner Clarkson asked if another tenant will take over the vacated space at 702 Chafee Lane, SW and Mr. Barber answered that the current tenant would be using the space vacated by moving the tenant and no new tenants would be leasing the property. John Brecht of 743 Chafee Lane, SW spoke in opposition of the application. He stated that he lives down the street from 712 Chafee and felt that office buildings in the neighborhood were eroding the fabric of their community, increased traffic and litter. He also stated that the office would not be a good fit for the neighborhood and feels that the Zoning Ordinance precludes the 4 (b) Planning Commission Minutes for February 15, 2022. Page 159 of 187 AGENDA ITEM #(b) property from being zoned as Limited Professional. Mr. Brecht informed the Planning Commission that he had submitted an email with more specific details about his concerns. Vice -Chairman Rabun referred to items in Mr. Brecht's email and explained to him that, although the property at 712 Chafee Lane was a non -conforming property in regard to set backs, by changing the zoning to Limited Professional moves the property closer to compliance. Mr. Brecht countered that the rezoning goes against the Comprehensive Plan for the Hayne Avenue corridor, which supports residential zoning and suggested that a variance should come before the Board of Zoning Appeals. Planning Director Moultrie addressed that issue by saying that the Comprehensive Plan has the block in question listed as public and institutional. She added that the Comprehensive Plan is in the process of being rewritten, but that the area has typically been used as Limited Professional before 2017. Mr. Brecht responded that since 1986, the neighborhood has been primarily residential with only one business. He said that as businesses increased, the nuisances increased, stating that people have entered his home and smoked cigarettes in his driveway, assuming his home is a business. Commissioner Clarkson asked about the zoning of the other parcels surrounding 712 Chafee Lane, SW. and was informed by Ms. Moultrie that they were all zoned Limited Professional. Judy Turner of 136 Lancaster Street, SW, which is located at the corner of Chafee Lane and Lancaster .Street, spoke in opposition of the rezoning request, claiming that the increased traffic and limited parking were a nuisance. Commissioner Clarkson confirmed with Ms. Moultrie that parking would be increased at 712 Chafee Lane as renovations take place. Johnny Turner of 136 Lancaster Street, SW, which is located at the corner of Chafee Lane and Lancaster Street, spoke in opposition of the rezoning request. He stated his main concern was the increased traffic, which had decreased with the departure of the Cumbee Center and Tri- Development offices. Commissioner Matthews asked if the existing traffic was a problem. Mr. Turner answered that it is a problem at 702 Chafee Lane at the corner with visitors parking in the parkways and in the street without two wheels in road. MOTION: Commissioner Clarkson moved and Commissioner Matthews seconded a motion on Application #22-60003 to recommend that City Council approve the rezoning of TP#104-20-18- 007, located at 712 Chafee Lane, SW from Residential Single Family (RS-15).to Limited Professional (LP) The motion was approved 5-0. 5 (b) Planning Commission Minutes for February 15, 2022. Page 160 of 187 AGENDA ITEM #(b) CAPITAL IMPROVEMENT PROGRAM Section 2-140 of the City Code requires the Planning Commission to prioritize a list of Capital Improvements, and make such a recommendation to the City Manager at least 90 days prior to a new fiscal year (which starts July 1). Therefore, this recommendation should be voted on by the Planning Commission as part of the February or March regular meetings. There was no discussion in regard to changes to the Capital Improvement Program. MOTION: Commissioner Simmons moved and Commissioner Clarkson seconded a motion to recommend that City Council approve the Capital Improvement Program as submitted. The motion was approved 5-0. F.111111131410) .��1►� Having no further agenda items for consideration, Commissioner Simmons moved and Commissioner Clarkson seconded a motion to adjourn the public meeting at 6:23 p.m. Marya Moultrie, Planning Director (b) Planning Commission Minutes for February 15, 2022. Page 161 of 187 AGENDA ITEM #(c) DESIGN REVIEW BOARD Minutes January 4, 2022 Aiken, South Carolina WORK SESSION Members Present: Chairman McDonald Law, Rick Brown, Velice Cummings, Lucy Knowles, Katy Lipscomb, John McMichael, and Josh Stewart Others Present: City Manager Stuart Bedenbaugh, Assistant City Manager Mary Catherine Lawton, Planning Director Marya Moultrie, Planner Mary Tilton, Zoning Official Mike Dennis, Economic Development Director Tim O'Briant, Erica Sanders, Ray Massey, Grey Raines, Brandon Graham, Stephen Overcash, Susan French, David Blake, Mandy Drumming, Mark Chostner, Philip Merry, David Jameson, Christopher Verenes, Martin Buckley and other interested parties Chairman Law called the work session to order at 5:30 p.m. in Room 204 of the Municipal Building, 214 Park Avenue SW. Old Business Having no old business, Chairman Law moved to Pre -Application Conferences. New Business Pre Application Conferences 235 Richland Ave. W. "Hotel Aiken" Chairman Law introduced Ray Massey to describe the progress on the downtown redevelopment project that includes the former Hotel Aiken parcel and several other parcels on that block bordered by Richland Avenue, Laurens Street, and Newberry Street. Mr. Massey told the Board that he is an Aiken local and excited to be an investor in this downtown redevelopment project. Because of his local ties, he wants to be sure that the project is well done and is a benefit to the City and its citizens. Mr. Massey introduced the development team that he is collaborating with, including Grey Raines of the Raines Company. Mr. Raines distributed a packet of information on his company's prior projects to the Board for their review. Chairman Law asked about the footprint of the proposed project. Mr. Massey confirmed that it would be located from Laurens Street to Newberry Street and from Richland Avenue to the Alley, with Bee Lane staying open. Mr. Raines informed the Board the hotel would probably, have four stories to comply with the City's 55-foot height maximum in the Downtown Business zone. The developers expect the construction will include conference space, apartments, and a parking garage that will not be immediately noticeable from the exterior, but notes the design is still in the conceptual stage. Board Member Knowles asked whether the project would be built over the buildings that are currently in the Alley. She also wondered if it would be possible for the garage to be located by (c) Design Review Board Minutes for January 4, February 1 and 17, 2022. Page 162 of 187 AGENDA ITEM #(c) the new town hall site on Chesterfield Street. Mr. Raines answered that the final design has not been completed yet. Board Member McMichael asked if a garage would be an amenity for hotel guests or open to the public. Mr. Raines responded that they hope to keep the parking garage as both an amenity for the hotel, and for public use. Chairman Law suggested incorporating level (as opposed to inclined) floors in the parking garage design to allow for infill development in the parking garage if parking demand decreases. The project's architect Stephen Overcash agreed that any parking garage floors should be level. Tim O'Briant suggested that the garage include the capability to charge electric cars. Board Member Lipscomb asked about the target market for the apartments. Mr. Raines indicated that he was not sure, but would have a better idea as the plans progressed and market research is finalized. Board Member Knowles asked if the project team was aware of the history of the building on the corner of Richland Avenue and Newberry Street and if that building would be preserved. Mr. Raines indicated they were aware of its significance and planned to incorporate the history throughout the project as well as highlight that building's unique connection to the Green Book. He mentioned that preservation efforts for the hotel would be challenging because so many details and fixtures had already been stripped from the building. Chairman Law asked the development team to come back with more information at the March DRB meeting if possible. He also requested a tour of the hotel for the members of the DRB. Mr. Raines agreed. Board Member Lipscomb advised it would be preferable to bring portions of the project as it is developed, for review at a work session, whereby the entire project would be presented for a vote at a regular meeting after multiple work session reviews. Board Member Knowles asked about the anticipated square footage of the potential conference center. Mr. Raines reported approximately 25,000 square feet was appropriate for the Aiken market. David Jameson, Aiken Chamber of Commerce President, remarked that Aiken currently lacked a hotel with sufficient space to host a conference of the size that would benefit the City. Ms. Knowles asked if the hotel would be a Hilton or Marriott. Mr. Raines replied that the plan at this time is for a boutique -type hotel that highlights Aiken history. The intention is for Raines Company to operate the hotel, not an outside or corporate chain. Board Member Lipscomb asked about the construction work and if any builders had yet been identified. Mr. Raines indicated his intention is to use local resources as much as possible. Williamsburg Revitalization Project Economic Development Director Tim O'Briant shared the progress on the Williamsburg Revitalization Project, which received $995,000 in grant funds for the area around the Farmers Market, between Park Avenue and Richland Avenue. He stated that the work will include clean- 2 (c) Design Review Board Minutes for January 4, February 1 and 17, 2022. Page 163 of 187 AGENDA ITEM #(c) up of the Jackson Petroleum property, updates in ADA compliance and accessibility for the Farmers Market, as well as improvements to the streetscape. Mr. O'Briant also informed the Board that the City of Aiken is collaborating with Bill McGhee on updating some of the homes along Williamsburg Street and building several more homes. He indicated completion of the Jackson Petroleum property remediation is estimated for summer of 2022. After the cleanup is complete, requests for the proposals for development will be sought. Chairman Law asked if City utilities such as multi -family sewer lines were being offered to the homes in that area. Mr. O'Briant replied that services will be improved and a new access road will be added. Board Member Lipscomb asked if more information that is detailed is available concerning Mr. McGhees project since his concept plan was initially approved by the DRB. Mr. O'Briant explained Mr. McGhee would be meeting with the City's Development Team the next morning to provide additional information. Assistant City Manager Mary Catherine Lawton added that the Development Team will provide Mr. McGhee with a comprehensive list of permits and permissions he will need to proceed with his portion of the Williamsburg project. City Manager Stuart Bedenbaugh added that the City of Aiken had no plans at this time to purchase additional property in this area. Mr. O'Briant expressed the City's eagerness to explore opportunities for development as they became available. Chairman Law asked about the layout of the Farmers Market and provided some suggestions for connecting the greenspace to the market by moving the bathrooms. Mr. Bedenbaugh acknowledged this noting the diagram was only a concept and that changes were still possible. Board Member Lipscomb expressed concern about the Boards decision -making abilities for projects in overlay districts that have two zoning layers and suggested more training was needed. Mrs. Lawton explained the base zone, such as Downtown Business, drives decision -making for property use. Planning Director Moultrie agreed the DRB members could benefit from more training. 621 Magnolia Street SE Planner Tilton introduced David Blake who was present to discuss plans for his property at 621 Magnolia Street SE and share photos of his work in progress. Mr. Blake described the ongoing work on the roof, including the replacement of clay roof tiles and fluted copper downspouts and gutters. He informed the Board that he would like to remove the two level porch on the rear of the property that faces Whiskey Road. This addition does not complement Peabody's original design. The removal of the addition will restore the home to the original 1930's design and reveal many of the original details and fixtures. Mr. Blake also explained that his paint color choice was the original color of the home. Chairman Law indicated that the removal of the porch addition is eligible for administrative approval since it was not original to the home. Mr. Law asked if Mr. Blake had applied for (c) Design Review Board Minutes for January 4, February 1 and 17, 2022. Page 164 of 187 AGENDA ITEM #(c) historic preservation tax incentives, which would require a tour by the DRB and may include some interior elements to be preserved. Mr. Law suggested if the DRB was to tour the property, a visit in February or March to see the work in progress would be appropriate. Mr. Law asked Mr. Blake about his anticipated timeline for the porch removal. Mr. Blake replied that his hope was to remove the porch in the next month and welcomed the Board to tour the home. At this time, Mr. Blake did not plan to apply for the tax incentives but still welcomed the DRB to visit as he is making extensive efforts to restore the home to its original condition. Review of Regular Agenda Items Project Hero Garden Chairman Law announced that the only regular agenda item might need to be tabled. The Chairman had multiple concerns about the project after he received more details. First, the initially proposed location is also the site of Aiken's Makin', which would be a conflict for both Project Garden Hero and the festival. Second, the Applicant did not provide sufficient detail regarding the materials, colors, and maintenance of the proposed project. Finally, Chairman Law expressed concern that allowing the display would set a precedent that may inadvertently result in the City being responsible for maintaining similar displays in the parkways. Board Member Knowles questioned the ownership of the parkways. She also thought it was inappropriate for the Board to vote on application without the property owner's signature. Mrs. Lawton suggested parkway ownership was questionable, as it may not fall under one particular entity. Planner Mary Tilton stated jurisdiction of parkways falls under the South Carolina Department of Transportation (SCDOT), and that upon consulting with their area engineer about the proposed project, she was informed that SCDOT does not typically permit structures in the parkways or on other SCDOT-owned property. Chairman Law stated the DRB could not give approval to build a structure in SCDOT right-of- way. Board Member Lipscomb expressed the need for a process in dealing with parkways in the event similar proposals are submitted to the Board in the future. Ms. Moultrie affirmed Staff is working on establishing procedures to address projects proposed for the parkways. Board Member Knowles suggested the Board table the Certificate of Appropriateness application #CERD22-001015 because the property owner did not sign the application and, as such, the DRB cannot approve it. 4 (c) Design Review Board Minutes for January 4, February 1 and 17, 2022. Page 165 of 187 AGENDA ITEM #(c) Elections Chairman Law asked if anyone was interested in running for a position. The Board briefly discussed the election of officers and the availability and willingness of board members to continue their service. Adiournment Chairman Law adjourned the work session at approximately 6:31 p.m. REGULAR MEETING Members Present: Chairman McDonald Law, Rick Brown, Velice Cummings, Lucy Knowles, Katy Lipscomb, John McMichael and Josh Stewart Others Present: Planner Mary Tilton, Erica Sanders Chairman Law called the regularly scheduled Design Review Board meeting to order at 6:34 p.m. MINUTES The Chairman asked the Board Members to review the Design Review Board work session and regular meeting minutes for December 7, 2021. MOTION: Board Member McMichael moved and Board Member Cummings seconded a motion to approve the December 7, 2021 work session and regular meeting minutes as written. The motion was approved 7-0. ELECTION OF OFFICERS The Design Review Board Bylaws state that a Chairman, Vice -Chairman, and Secretary are to be elected at the January meeting. A staff member may serve as Secretary, but shall not be a Board member, nor have the power to vote. Chairman Law opened nominations for the position of Chairman. Board Member McMichael nominated McDonald Law for Chairman. MOTION: Board Member Knowles moved and Board Member Brown seconded a motion to vote. The motion was approved 6-0. 5 (c) Design Review Board Minutes for January 4, February 1 and 17, 2022. Page 166 of 187 AGENDA ITEM #(c) MOTION: Board Member Cummings moved and Board Member Lipscomb seconded a motion to nominate Board Member Knowles as Vice -Chairman. The motion was approved 6-0. MOTION: Board Member Stewart moved and Board Member Knowles seconded a motion to nominate Planner Mary Tilton as Secretary. The motion was approved 7-0. CERTIFICATE OF APPROPRIATENESS Application: #CERD22-001015 Applicant: Hannah Kraus Location: Parkway on Park Ave. SE between Chesterfield St. S and York St. SE Request: To develop a park to honor veterans The Applicant was not present. MOTION: Board Member Stewart moved and Board Member McMichael seconded a motion to table Application #CERD22-001015 until further information is available. The motion was approved 7-0. ADJOURNMENT Having no further business to come before the Board, Board Member McMichael moved and Board Member Cummings seconded a motion to adjourn the public meeting at 6:39 p.m. Mary Tilton, Secretary 0 (c) Design Review Board Minutes for January 4, February 1 and 17, 2022. Page 167 of 187 AGENDA ITEM #(c) DESIGN REVIEW BOARD Minutes February 1, 2022 Aiken, South Carolina WORK SESSION Members Present: Chairman McDonald Law, Rick Brown, Lucy Knowles, Katy Lipscomb, and John McMichael Members Absent: Velice Cummings, Josh Stewart Others Present: Planning Director Marya Moultrie, Planner Mary Tilton, Economic Development Director Tim O'Briant, Erica Sanders and Landon Stamper of the Aiken Standard Chairman Law called the work session to order at 5:26 p.m. in Room 204 of the Municipal Building, 214 Park Avenue SW, following a site tour.of the Hotel Aiken. He brought up the necessity of scheduling two additional regular work sessions specifically for the developers who are working on the Hotel Aiken project. It was decided that the DRB would meet on February 17 and March 17 at 5:00 pm. . Old Business None New Business Planner Mary Tilton shared cirorie pictures of the Hotel Aiken and pointed out several areas of damage to the roof and gutter system. " Chairman Law explained the process necessary to repair some of the structural damage visible in the pictures. Additionally, he pointed out potential areas of "water damage and drainage problems on the roof. He also compared the original structure and the current structure, mentioning that the original structure might not pass the DRB guidelines if it were built that way today. Board Member McMichael asked if a report had been completed by a structural engineer and was told by Economic Development Director that it would be presented along with the next available portion of the plan. Board Member Lipscomb mentioned that it may be necessary to review mixed use guidelines, beyond the necessity of having residences on upper floors and retail on the first floor. She also inquired about whether the developer had purchased the Hotel Aiken property. Planner Tilton agreed that a power point presentation on mixed -use guidelines could be helpful and agreed to present it at the next meeting. Chairman Law informed the Board that the developers had not purchased the property yet and said that they would ensure that they could create an acceptable plan that would be profitable before purchasing the parcel. (c) Design Review Board Minutes for January 4, February 1 and 17, 2022. Page 168 of 187 AGENDA ITEM #(c) Mr. O'Briant shared that the developers did seem eager to move forward. He also discussed details of the parking garage, statingthat that it would not be seen from the street. He also shared some possible designs that could include opening retail on Bee Lane. Board Member McMichael asked if the Facade Grant. covered the rear of properties and could be used by existing businesses on Bee Lane. It was decided that rear facades were eligible for grants. Chairman Law reinforced the importance of having conference space in addition to enough hotel rooms to prevent business going to other cities. Mr. O'Briant agreed, stating that Aiken had a hotel deficit and the developers were aiming at having 100 rooms and a large conference area, which will also boost hotel rentals in the area. Planner Tilton shared photos of an indoor tennis court on 3rd Avenue that has been owned by Jim Brodie for several years. She informed the DRB that a tax credit application had been submitted, which would require a site visit. It was determined that the Board would meet at the site at 4:00, before the regular March meeting. Chairman Law asked about the intended repairs and Ms. Tilton described the owner's request to build a structure to prevent the skylight leaks. Chairman Law informed the Board that they may need to have two separate votes — one on repairs and one on the tax credit. Board Member McMichael asked about the owners plans for the property and inquired if there was an original picture of the tennis court. Ms. Tilton answered that he intends to restore the tennis court for his personal use. Board Member Knowles shared that the owner may also want to build a house on the property. She mentioned that the building only holds a tennis court and a viewing area with a fireplace and will not take long to tour. Chairman Law suggested that the property presented an opportunity to mitigate water issue on Coker Springs. Board Member Lipscomb asked about arranging site visits to completed projects. Several sites were suggested, including the Newberry project, as possibilities. Adiournment Chairman Law adjourned the work session at approximately 6:41 p.m. Mary Tilton, Secretary 2 (c) Design Review Board Minutes for January 4, February 1 and 17, 2022. 1 Page 169 of 187 AGENDA ITEM #(c) DESIGN REVIEW BOARD Minutes February 17, 2022 Aiken, South Carolina SPECIAL WORK SESSION Members Present: Chairman McDonald Law, Rick Brown, Lucy Knowles, Katy Lipscomb, and John McMichael Members Absent: Velice Cummings and Josh Stewart Others Present: Council Member Kay Brohl, City Manager Stuart Bedenbaugh, Planning Director Marya Moultrie, Planner Mary Tilton, Economic Development Director Tim O'Briant, Erica Sanders, Jay Ham, Stephen Overcash, Brandon Graham, David Jameson, Jack Levinson, Russell DeVita, Ryan & Jennett Moseley, Frances Finfrock, Haley Knight, Bobby Walker, Susan French, Patrick & Natalie Carlisle, Diana Floyd, Mandy Drumming,Landon Stamper from the Aiken Standard, and other interested parties Chairman Law called the Special Work Session to order at 5:00 p.m. in the Council Chambers of the Municipal Building at 214 Park Avenue SW. He began by describing the purpose of the Special -Called Work Session to the assembled members and public. He proposed starting the meeting by allowing the Applicants the opportunity to discuss the structural assessment of Hotel Aiken'and their conclusion as to the best course of action for the property. New Business Jay Ham of the Raines Company introduced himself and shared his background and experience. He referred to the Hotel Aiken Structural Assessment Report completed by Viola & Taylor. He summarized the existing conditions of Hotel Aiken. Mr. Ham concluded it would require extensive reinforcement to bring the building up to existing code or even to make it safe to begin construction. Mr. Ham concluded renovation of the existing building would be too costly. Chairman Law clarified that adding bathrooms to the existing hotel rooms, as is expected by consumers in today's market, as well as making the necessary structural improvements would decrease the number of hotel rooms available. Stephen Overcash, the Project Architect, shared that the existing hotel was not ADDA compliant and without modern fire safety considerations. He stated that with enough time and money, the hotel could be preserved, but it does not make economic sense due to the amount of extensive bracing and other retrofits that would be required to meet current building codes. Chairman Law discussed options for remedying the unreinforced masonry walls mentioned in the report, which he thought would not survive an earthquake. Mr. Overcash stated the options available for reinforcement would not be economically viable. The Chairman indicated that the report mentioned insufficient supports under floor joists and asked how that would be addressed. Mr. Overcash explained that columns would have to be installed and beams added for support. (c) Design Review Board Minutes for January 4, February 1 and 17, 2022. Page 170 of 187 AGENDA ITEM #(c) Chairman Law mentioned that because of past renovations that added dropped ceilings to the hotel rooms, the hotel now has almost a double floor system. These enclosed, but not exposed, areas between the floors would require a separate fire sprinkler system to protect the building. The Chairman questioned other methods of fire protection required for life safety. The Applicants responded it would be very expensive to, add such fire protection measures to the existing structure. Board Member Brown inquired about saving the original brick facade. Mr. Overcash answered that the brick portion and the wood portion would each need their own separate support systems, with new footings drilled into the earth under the basement. Chairman Law praised the thoroughness of the report and agreed that the walls supporting the load are currently insufficient. He noted it would be necessary to completely rebuild the building in order for it to be properly and safely renovated.. Mr. Overcash stated it would be more expensive to renovate the hotel than it would be to build a new structure. Mr. Ham, for clarificatioh, explained their analysis is based on the cost per key (room). In this case, a new hotel would permit 100 keys, while a renovated hotel would permit about 40 keys, and the renovation would cost approximately double the new construction when evaluating the cost per key. Board Member McMichael asked about the likelihood of finding unseen or unidentified issues, like mold or environmental concerns, during renovation, which could degrade the integrity of the structure further or increase the costs for renovation. Mr. Ham concurred that with old buildings finding additional, costly issues would be likely. He also addressed the prior owners' asbestos study, which is now three years old and outdated. Chairman Law noted that the structural assessment is available to the public and copies provided on the table outside the Council Chambers. He briefly summarized a list of Old Aiken Design Guidelines relevant to new large -footprint buildings. The main points included the incorporation of vertical "bays" or breaks into the facade, appropriate use of windows, appropriate materials, and a ground floor that enhances pedestrian activity. The Chairman then welcomed the Applicants to share their presentation with the Board. Brandon Graham of the Raines Company introduced the other groups working on the project: Cranston Engineering, ODA Architecture, LPA, FMK Architects, and Terracon. He assured the Board the plan is to retain ownership of the hotel, not to sell to an outside entity. Mr. Ham shared a slide show of their past hotel projects, including pictures of Hotel Florence, Hyatt Place and other public and private ventures. Jack Levinson, of FMK Architecture, introduced his company and talked about his experience with downtown projects in Florence, Asheville and Spartanburg, as well as multifamily projects in Rock Hill. Russell DeVita, also of FMK Architecture, shared project pictures from a multi- family downtown development in Rock Hill. He discussed the way his company approached 2 (c) Design Review Board Minutes for January 4, February 1 and 17, 2022. Page 171 of 187 AGENDA ITEM #(c) parking solutions, incorporated arts and community involvement. Their company focuses on identifying the specific needs of the community in which they were working. Chairman Law asked about retail space on the ground floor of prior projects and reinforced the desirability of storefronts on street frontages. Jack Levinson welcomed all suggestions from the Board. He shared ideas for an upper -floor open deck as another method of engaging the street level. He stated his company's strategy is long-term ownership, leasing, and management of their buildings after construction. They employ local workers in property management. Mr. Overcash discussed the conference center proposal, which will be approximately 30,000 square feet. The initial plan is to maintain the existing facade of Dr. C.C. Johnson's Drugstore. Mr. Overcash presented historic photos of the Hotel Aiken, which showed a sharp contrast in architectural style between the original building built in the 1880s to the remodeled building completed in the 1920s, which is the design visible today. Mr. Graham clarified that their plan includes a demolition and replacement of Hotel Aiken, which will be unique to Aiken. He said proposed elevations will be presented to the DRB at an upcoming meeting. He shared the site plan concept with the Board. Mr. Graham explained the vision is to have an open area on the ground floor of the hotel for the public; this area will connect pedestrians on Laurens to a rear hotel courtyard and Bee Lane. The apartments would wrap the parking garage so. the parking garage would never be visible from the street. He also explained the plan is to allow pedestrian access to the conference center, with the goal of Bee Lane being more pedestrian -friendly, like the The Alley. Mr. Overcash explained that the overall project plan includes preserving the Johnson drugstore facade, the addition of a courtyard, and a rooftop deck that is open to the public. The plan will incorporate connectivity of the new elements with The Alley and existing downtown businesses. He described the intent to widen sidewalks to 26 feet on Newberry to allow for cafe tables and trees. There will be a subsequent decrease vehicular traffic when the width of the street is decreased, thereby enhancing pedestrian activity. Chairman Law inquired about the flow of traffic from the hotel to the parking area. The Applicants responded that Bee Lane will be the access to the parking areas. Chairman Law restated the desire to have retail on the ground floor of Bee Lane and residential above for privacy of the residents. Board Member Knowles asked if the current festival area and fountain would be removed. Chairman Law suggested the fountain could be moved to another location. Mr. Graham stated plans are in development to address the Newberry Street area. Chairman Law asked about the view of the conference center from The Alley. Mr. Overcash responded the proposed plan includes a mezzanine and plenty of windows so the view would not be a solid wall. He also mentioned terraces and balconies will face Newberry Street, with wider sidewalks to give residents the opportunity to interact with the street. (c) Design Review Board Minutes for January 4, February 1 and 17, 2022. Page 172 of 187 AGENDA ITEM #(c) Chairman Law asked if there were any plans for reclaiming the lumber from the demolition. Mr. Overcash answered that they plan to reuse as much of the brick and wood as possible. Mr. Overcash discussed the idea of using some of the reclaimed wood for making pergolas in the courtyard. Chairman Law advised him that the application to request demolition should include any efforts to salvage materials. Chairman Law clarified that the next DRB regular meeting is on March 1, 2022 and there is a Special -Called Work Session on March 17, 2022. The Chairman suggested the Applicants submit an application for a Certificate of Appropriateness for demolition as soon as practical. Board Member Knowles asked if these plans involved the closure of Newberry Street to vehicular traffic. Economic Development Director Tim O'Briant responded that Newberry Street will remain open to vehicles but with wider sidewalks. Mr. O'Briant shared a sample drawing of a proposed festival area on Newberry Street, with two traffic lanes and 18 parallel parking spaces. He described possible plans for a pedestrian -friendly outdoor space. Board Member Lipscomb asked what the festival stage would replace. Mr. O'Briant said the existing asphalt and pavers would be removed. Mr. O'Briant then described an alternate plan for one-way northbound traffic on Newberry Street that would allow for reverse angular parking spaces instead of parallel parking. Board Member McMichael agreed that it would be beneficial to reduce the amount of asphalt in the area, create more greenspace, and make the area more pedestrian -friendly. Chairman Law asked about the plans for the street -level floors that face Newberry Street. Board Member Knowles commented that the ground floor should be mostly retail. Mr. O'Briant stated the amount of retail in the redeveloped area will depend on demand for retail services. Chairman Law pointed out that downtown used to be busy and full of stores and that they should be working toward bringing more retail downtown. Adiournment As there were no further questions, Chairman Law adjourned the work session at approximately 6:28 p.m. Mary Tilton, Secretary n (c) Design Review Board Minutes for January 4, February 1 and 17, 2022. Page 173 of 187 AGENDA ITEM #(d) BOARD OF ZONING APPEALS Minutes November 23, 2021 Aiken, South Carolina REGULAR MEETING Members Present: Chairman Larry Ogletree, Judy Turner, John Brecht, Bud Coward, Brendan Doherty Members Absent: Nancy Dukes and Karen Daly Others Present: Planning Director Marya Moultrie, Planner Maxwell Plankey, Erica Sanders, William McGhee and other interested parties Chairman Larry Ogletree called the meeting to order at 5:32 p.m. and congratulated Marya Moultrie on her promotion to Planning Director. He also briefly outlined the meeting procedure and reminded those in attendance that it is unlawful to knowingly provide false information according to Section 22-9 of the Aiken Municipal Code. MINUTES Chairman Ogletree asked the Board Members to consider the minutes from the July 27, 2021 meeting and asked for corrections. Chairman Ogletree pointed out that the vote on a motion by Board Member Turner' was recorded as 6-0 and 2 members abstained, which should have been recorded as 5-0 with 2 members abstaining. MOTION: Board Member Coward moved and Board Member Turner seconded a motion to approve the minutes for the July 27, 2021 meeting as corrected. The motion was approved 5-0. VARIANCE Application: #22-93001 Owners/Applicants: William & Beatrice McGhee Location: 230 Williamsburg Street, SE Request: 5-Foot Side Yard Setback Zone: Residential Single-Familv (RS-10) TP: #121-10-08-007 The Chairman asked the Board to consider Application #22-93001, which allows for the relocation of an historic house and the preservation of an existing pecan tree and asked if public notices had been published. (d) Board of Zoning Appeals Minutes for November 23, 2021, and January 6... Page 174 of 187 AGENDA ITEM #(d) Planner Max Plankey answered that notices had been published and no response had been received other than the email from the City of Aiken's horticulturist. Mr. Plankey indicated the applicant who was not'present, was enroute to the meeting. At the consent of the Chairman, he proceeded with his presentation of the application. Mr. Plankey described the property in question as having a mature pecan tree that the applicant is trying to preserve and presented photographs of varying perspectives to show where the home is to be relocated on the site. He explained that the home, which is presently located at 427 Richland Ave., East, also has a side porch which the applicant would have to dismantle if the 5-foot side -yard setback is not granted. Mr. Plankey noted the currently undeveloped subject property was originally part of a larger .61- acre parcel zoned Light Industrial which was rezoned in 2021 to RS-10 and subdivided into two lots. Mr. Plankey indicated that zoning to the west is Light Industrial; the property to the north, 901 Park Ave. SE, is zoned General Business and undeveloped; and the property to the south (TP#121-10-08-013) is undeveloped and zoned RS-10. He also shared the email from the City's Horticulturist, Aaron Campbell which explains that the pecan tree is considered significant and that efforts should be made to maintain it. Chairman Ogletree asked whether an email from the City of Aiken Horticulturist Aaron Campbell, in reference to the health and life expectancy of the tree, would be included in the record. Mr. Plankey stated no such email had been received from Mr. Campbell, but that his initial email explaining the significance of the pecan tree and the need to maintain it has been included in the record. Mr. Plankey also clarified that the property owner is not required to preserve the tree since the lot is zoned residential. Board Member Brecht asked about the health of the tree. Mr. Plankey responded that he has no information on the life expectancy of the tree. Board Member Coward asked how close the tree was to the property line and requested more information on how the tree was threatened by the placement of the driveway. Mr. Plankey explained that the 5-foot setback was needed in order to preserve the homes porch due to the length of the driveway. Board Member Turner' asked for clarification on the location of the tree, and of the owner of the adjoining property. Mr. Plankey confirmed the tree is on the north side and the setback is requested on the south side, which he said was also owned by the applicant. Board Member Coward asked whether shortening the driveway would allow the tree to be preserved without giving a variance. Mr. Plankey explained that he did not have the exact measurement of the tree's location, but that it would fall within the footprint of the driveway, if the setback is not allowed. William (Bill) McGhee of 217 Fairfield Street, NE, arrived at 5:39 p.m. and responded to the question regarding the'length of the driveway explaining it would allow the homeowner to construct a garage. He claimed the original plan was to enter from the rear of the property, but approval was denied for that. Mr. McGhee informed the Board that the tree was approximately fourteen feet from the property line. 2 (d) Board of Zoning Appeals Minutes for November 23, 2021, and January 6... Page 175 of 187 AGENDA ITEM #(d) Board Member Brecht asked where the tree was located on the plat. Mr. McGhee replied that the tree was closest to Williamsburg Street. Board Member Turner asked if the placement of the fence indicated the property line, and who owned the adjoining lot. Mr. McGhee informed her the fence was the property line on the north side and that he owns the parcel and divided it into two lots. Board Member Brecht: asked about the house to be moved there. Mr. McGhee said the house had been owned by the Cumberland AME Church who intended to tear it down, but that he asked that he be allowed to move it instead. Board Member Coward asked if the property lines could be adjusted to allow the 10-foot setbacks. Mr. McGhee agreed that it could be done. No one spoke in opposition of the application. MOTION: Board Member Coward moved and Board Member Turner seconded a motion to approve Application #22-93001 to permit the Variance request consistent with the submitted site plan. Board Member Doherty questioned why the property line could not be moved to avoid giving a Variance. He mentioned that additional information on the adjoining lot could be helpful. Board Member Brecht speculated the expense of moving the property line could be significant to the owner. He suggested there was a_precedent in the neighborhood where a Variance was given on a property on Colleton Avenue to allow for a fence. Board Member Doherty replied that if the Variance is granted, the developer should be responsible for making efforts to save the tree. The motion was approved 5-to-O. ADJOURNMENT Having no further business to come before the Board of Zoning Appeals, Board Member Turner moved and Board Member Coward seconded a motion to adjourn the public meeting at 6:17 pm. Marya Moultrie, Planning Director (d) Board of Zoning Appeals Minutes for November 23, 2021, and January 6... Page 176 of 187 AGENDA ITEM #(d) BOARD OF ZONING APPEALS Minutes January 6, 2022 Aiken, South Carolina REGULAR MEETING Members Present: Chairman Larry Ogletree, John Brecht, Karen Daly, Nancy Dukes and Judy Turner Members Absent: Bud Coward and Brendan Doherty Others Present: Planner Maxwell Plankey, Zoning Official Mike Dennis, Erica Sanders, Qusel Joshua Pope, Jim Putzel and other interested parties Chairman Larry Ogletree called the meeting to order at 5:30 p.m. and announced how notices of the meeting were published. He also briefly outlined the meeting procedure and reminded those in attendance that it is unlawful to knowingly provide false information according to Section 22-9 of the Aiken Municipal Code. MINUTES Chairman Ogletree asked the Board Members to consider the minutes from the November 23, 2021 meeting and asked for corrections and additions. MOTION: Board Member Turner moved and Board Member Brecht seconded a motion to approve the minutes for the November 23, 2021 meeting as presented. The motion was approved 3-to-0 with Board Members Dukes and Daly abstaining as they were not present for the November 23, 2021 BZA meeting. 2022 ELECTION OF OFFICERS The Board of Zoning Appeals Bylaws state that a President, Vice -President, and Secretary are to be elected at the January regular meeting which in this case, due to the postponement of that meeting, was deferred to February. The Secretary need not be a Board member and is traditionally Planning Department staff. MOTION: Board Member Dukes moved and Board Member Turner seconded a motion to nominate Larry Ogletree as Chairman. With no other nominations presented, the nominations were closed. The motion was approved unanimously. MOTION: Board Member Dukes moved and Board Member Brecht seconded a motion to nominate Judy Turner as Vice -Chairman. With no other nominations presented, the nominations were closed. The motion was approved unanimously. (d) Board of Zoning Appeals Minutes for November 23, 2021, and January 6... Page 177 of 187 AGENDA ITEM #(d) MOTION: Board Member Turner moved and Board Member Dukes seconded a motion to nominate Planner Maxwell Plankey as Secretary. With no other nominations presented, the nominations were closed. The motion was approved unanimously. Selected by a majority.vote the Board of Zoning Appeals Officers for the 2022 calendar year are: Board Member Ogletree re-elected as Chairman, Board Member Turner re-elected as Vice - Chairman, and Maxwell Plankey elected as Secretary. 2022 MEETING SCHEDULE Chairman Ogletree asked the members to review and vote on the proposed 2022 Board of Zoning Appeals Meeting Schedule. Board Member Turner questioned the necessity of having a Thursday meeting in January. MOTION: Board Member Dukes moved and Board Member Daly seconded a motion to remove the January 5, 2023 meeting from the schedule. The motion was approved 5-0. MOTION: Board Member Dukes moved and Board Member Turner seconded a motion to accept the Meeting Schedule with the exception of the January 5, 2023 meeting. The motion was approved 5-0. VARIANCE Application: #22-93003 Owners/Applicants: Ousel Joshua Pope Location: 432 Chesterfield St. N Request: Allow a 6-foot fence height Zone: Residential Multi -Family Low Density (RML) TP: #120-17-09-016 Chairman Ogletree asked the Board to consider Application #22-93003, a request to allow a six- foot -tall fence in the front yard of the applicant's property, and asked if the request had been made public. Planner Max Plankey answered that it was posted and no written responses had been received. He stated that the applicant requested the fence to deter criminal activity at the property, which was purchased in 2017. Mr. Plankey described the neighborhood as being a mix of developed and undeveloped lots. He shared photographs submitted by the applicant regarding the other security measures he had taken, along with Staff photos of the fence taken from several angles, to include the front of the property and its connections to the chain link fencing on each side. 2 (d) Board of Zoning Appeals Minutes for November 23, 2021, and January 6... Page 178 of 187 AGENDA ITEM #(d) Chairman Ogletree asked if the property was occupied. Mr. Plankey replied that it is. Board Member Brecht,asked about the "utilization of property" wording on the application. Mr. Plankey replied that it may have been intended to mean that the fence was required to allow the homeowner to use the property safely. Mr. Brecht further inquired if the criteria referred to the public or just the homeowner. Mr. Plankey expressed that it may refer to both. Board Member Brecht then confirmed that the applicant was aware that his application would be judged on specific criteria. Board Member Dukes asked if there were photos taken that show the rear of the property. Mr. Plankey indicated there were not. Chairman Ogletree asked if the Public Safety Department had provided a statement regarding the fence, stating that it was not required, but would be helpful in this case. Mr. Plankey indicated no statement was provided nor any statistics supporting that the presence of a higher fence served as a crime deterrent. Board Member Brecht noted another 6-foot fence located just four blocks away behind the Chamber of Commerce in a Historic District. Mr. Plankey suggested it could be a legal non- conforming fence, _built before the Ordinance went into effect. He offered to research the circumstance of its existence, and noted the four -foot residential fence height restriction. Qusel Joshua Pope, of 432 Chesterfield Street, North described his efforts for deterring crime at his home using security cameras and fences. He claimed to have been burglarized several times before the higher fence was installed but not since. Board Member Daly asked if the fence would be continued to the sides or if he intended to keep it across the front of the property only. Mr. Pope informed the Board that he stopped construction on the fence after finding out about the Ordinance. Board Member Daly confirmed that he was building the fence himself and asked if he had also asked the police to perform additional patrols on his street. Mr. Pope stated that his street is already heavily patrolled and is a busy area. Board Member Turner inquired how long he had lived at the address. Mr. Pope replied that he and his family moved into the home in 2017. Board Member Dukes asked about the homeowner's plans if the variance was denied and encouraged further renovations to the home. Mr. Pope indicated he would cut the current fence down to a four -foot height if he was denied the variance. Board Member Turner speculated that a six-foot fence would not deter someone who was determined to burglarize the home and suggested having it there would set a precedent for the rest of the neighborhood. Mr. Pope reiterated that since erecting the fence nothing further has been stolen. MOTION: Board Member Daly moved to approve Application #22-93003 to allow the variance for a six-foot fence height. (d) Board of Zoning Appeals Minutes for November 23, 2021, and January 6... Page 179 of 187 AGENDA ITEM #(d) Having no second, the motion failed. MOTION: Board Member Turner moved to open discussion and Board Member Daly seconded the motion. Board Member Daly stated her concern about the disparity between the Historic District and other areas, commenting that high fences and walls are allowed on Newberry St. and that the same opportunity, to protect property, should be given to other residents. She suggested that standards on aesthetics may need to be addressed instead. Board Member Turner voiced her concern about setting a precedent for other homeowners. Board Member Brecht stated that Criteria 5 and 6 had not been met, and noted several walls in the Historic District were grandfathered in. Chairman Ogletree agreed with Board Member Brecht regarding Criteria 5 and 6 not being met, restating that zoning requires a four -foot limit on fences. He expressed concern that the variance would result in numerous other requests and that homeowners are responsible for taking other measures. Planner Plankey reviewed that the applicant did not have adjacent neighbors on any side. MOTION: Board Member Turner moved to deny Application #22-93003 for a fence height variance to allow a'six-foot fence. Board Member Brecht seconded the motion. The motion to deny was approved by a 4-to-1 vote, with Board Member Daly in opposition. VARIANCE Application: #22-93004 Owner: American Freight, LLC Applicant: Jim Putzel Location: 1710 Richland Avenue, W Request: Off -site sign variance Zone: General Business (GB) TP: #104-18-09-008 Chairman Ogletree introduced the application for an off -site sign variance and asked if the application had been posted. Planner Plankey stated it had and that no responses had been received. Mr. Plankey described the request to permit an offsite sign to direct customers to. a new business located in the Kahnia Shopping Center, which was acquired in November of 2021. He stated the owner of the shopping center had given permission for the off -site sign because the business does not have street frontage to display a sign. Mr. Plankey provided photos of the proposed sign and rd (d) Board of Zoning Appeals Minutes for November 23, 2021, and January 6... Page 180 of 187 AGENDA ITEM #(d) location, but noted it would be placed further back than shown and not in the right-of-way. He displayed additional photos showing the rear of the shopping center where the main entrance and parking are located for the business, and indicated the mall entrance at the front of the shopping center where it could also be entered. Chairman Ogletree confirmed the size of the sign would be identical to what was submitted. Board Member Dukes asked if the business owner would lose access from the shopping center entrance if the mall was sold and inquired if the entire mall was owned by the same company. Planner Plankey confirmed that the mall had only one owner, and speculated the possibility of a loss of mall access. Jim Putzel, Regional Sales Manager of American Freight, 149 Legend Oak Way in Summerville SC was present to respond to questions from the Board. Board Member Turner asked why the main entrance for this store is located in the rear rather than the front. Mr. Putzel replied that the rear entrance is the only level entrance for the elderly or parents with strollers, and also, it is the only door that can be used for loading furniture. Board Member Dukes inquired about the business losing access to the front entrance. Mr. Putzel informed the Board that he was less concerned about losing access to that entrance and stated his biggest concern was directing customers to the main entrance in the rear. Board Member Daly clarified that there was no mention in the lease of ensuring access to the front entrance, and asked if the proposed sign was based on company standards and complied with the City of Aiken's standards. Planner Plankey mentioned that all the signs on the building were approved by the City, but the proposed sign needed additional review because it is an off -site sign. He indicated the size complies with city requirements. MOTION: Board Member Daly moved and Board Member Brecht seconded a motion to approve Application #22-93004 to allow an off -site sign at the location consistent with the site plan and that it should be registered with the RMC Office. Board Member Turner voiced her opposition to the sign because it would set a precedence for other business owners to request additional signage. Board Member Dukes also noted her disagreement with the motion, stating the sign would be in conflict with the Comprehensive Plan. - Board Member Brecht commented favorably about the size and design of the sign and also the additional visibility it would offer for the business. The motion to approve was denied in a 2-to-3 vote, with Chairman Ogletree, and Board Members Dukes and Turner in opposition of approval. (d) Board of Zoning Appeals Minutes for November 23, 2021, and January 6... Page 181 of 187 AGENDA ITEM #(d) Board Member Dukes invited Mr. Putzel to bring the request back before the BZA if front access to the store is taken away in future. ADJOURNMENT Having no further business to come before the Board of Zoning Appeals, Board Member Turner moved and Board Member Brecht seconded a motion to adjourn the public meeting at 7:17 pm. Maxwell Plankey, Secretary 0 (d) Board of Zoning Appeals Minutes for November 23, 2021, and January 6... Page 182 of 187 AGENDA ITEM #(e) Human Resources Report 2l1 12022 De rtment Job Title Hired Voluntary Resignation Dismissal Retirement PromotiontTransfert Full Time Seasonal/Summer End n I i Worker Seasonal Work Other Ci Mana er's Office Maintenance Worker t Building Inspections Economic Development Enaineerino and Utilities Utilities Worker 1 2 Locator 1 Finance Accoun6 Clerk 1 Business License Ins ctor 1 Human Resources Information Technology Parks, Recreation & Tourism Facilities Assistant 2 2 Secretary 1 1 _ Maintenance Worker 2 Planning Public Services Heavy Equipment Operator 1 Maintenance Worker 1 Public Safety Communication Operator 1 TOTAL 4 0�12 1 0 0 0 0 0 Pmrnotmna f Name ,Fob Tig■ Depertmagtl Noah Hodgea litairltenpore Techalcran PRT Jensen Jennings Tourism Coordinator PRT Bryson Lowe Senior Maintenance Worker PRT Irves McKinney Senior Maintenance Worker PRT (e) Human Resources Report for January, 2022. Page 183 of 187 AGENDA ITEM #(e) Human Resources Report P-1 YTn hdv 7 9n91 . lunu 7n 9n97 Devartment Job Tide Hired Voluntary Reel nation Dismissal Retirement PromotionlTransferl Full Time Seasonal/Summer Worker End Seasonal Work Other City Managers Office Maintenance Worker 1 �18=uildinlnsons Economic Development Engineering and Utilities Locator 2 Utilities Worker 8 4 1 Vehicle Operator 3 1 1 City Engineer 1 Permit Analyst 1 Engineering Technician 1 Heavy Equipment Operator 1 1 Equipment Coordinator 1 Finance Meter Technician i i Special Project Accountant 1 Accountant 1 Accounting Clerk 1 Business License Ins ector 1 Human Resources Benefits Coordinator 1 1 Human Resources Director 1 Information Technology Media Technician 1 Director of Information Technology 1 1 PC/Network Technician 1 Junior Server Administrator 1 Parks Recreation & Tourism Facilities Assistant 12 10 3 Recreation Program Coordinator 1 1 Maintenance Worker 2 4 Secretary 1 2 2 Summer Worker 1 13 Tourism Coordinator 1 Athletic Program Coordinator 1 Public Services Maintenance Crew Leader 2 2 Heavy Equipment Operator 4 2 Maintenance Worker Part-time 1 Maintenance Worker 7 5 2 1 Vehicle Operator 1 Garden Specialist 1 Public Services Coordinator 1 1 Planning Zoning Official 1 1 Public Safety P.S. Driver Operator 5 2 1 Public Safety Officer 2 7 1 1 Public Safety Cadet 1 Public Safety Technician 2 Communication Operator 2 TOTAL 1 59 1 54 1 9 1 6 7 1 0 14 1 (e) Human Resources Report for January, 2022. Page 184 of 187 AGENDA ITEM #(0 PUBLIC SERVICES MONTHLY REPORT CITY COUNCIL FY 2021-22 January 2022 Prior January Months Year To Date FY 2022 Solid Waste Number of Customers 12,973 12,913 N/A Increase / Decrease 60 1 61 Garbage Number of Trips 112 581 693 Total Tons - 3 Rivers Landfill -Jackson 9611 5,0991 6,060 Recycling Recycle Trips Recycle Tons 9 40 87 359 96 399 Total Cost - North Augusta 080-4143-444.45-00 $ 1,932 $ 14,631 $ 16,563 Number of Trips Barden Landfill 244 1176 1,420 Number of Trips Williams Landfill 198 198 Amount Collected For Special Pickups 080-0OOo-344.30-11 $ 1,925 $ 26,940 $ 28,865 Barden Landfill Tons 1,088 5,222 6,310 Williams Landfill Tons 1 01 8771 877 Total Tons 1,088 6,099 7,187 % Recycled 0%1 14% 12% Solid Waste Special Projects (f) Public Services Department Report for January, 2022. Page 185 of 187 AGENDA ITEM #(0 Prior January Months Year To Date FY 2022 Buildings & Grounds Mowing - Hours 114 5,126 5,240 Trees Removed 20 118 138 Grand & Significant: 0 23 23 Volunteer & Insignificant: 20 95 115 Trees Planted 0 68 68 Tree Trimming - Hours 368 2,441 2,809 Stumps Removed 17 34 51 Planting Hours / Flowers 0 807 807 Watering Plants (Manual) Hours 0 400 400 Chemical Spraying Hours 56 1,083 1,139 Mulching Hours 633 347 980 Weeding / Maintenance Hours 510 2,209 2,719 Central Downtown District Hours 1 102 1,020 1,122 Buildings & Grounds Special Projects Mulched significant areas of Park Avenue, Beaufort Street, and arboretum Continued the proactive tree care project in the Colleton Ave. corridor (f) Public Services Department Report for January, 2022. Page 186 of 187 AGENDA ITEM #(0 Solid Waste Tonnage 3000 2500 2000 m 1500-- 1000 500 0 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22 ■ Garbage 926 886 964 822 653 845 961 ■Yard Debris 996 816 1135 837 806 1509 1,088 ■Recycling 60 98 29 58 59 55 40 Month Recycling Yard Debris Garba: Jul-21 60 996 926 Aug-21 98 816 886 Sep-21 29 1135 964 Ott-21 58 837 822 Nov-21 59 806 653 Dec-21 55 1509 845 Jan-22 40 1,088 961 Feb-22 Mar-22 Apr-22 May-22 Jun-22 (f) Public Services Department Report for January, 2022. Page 187 of 187