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HomeMy WebLinkAbout2023-02-23/24 ATAX Committee Agenda Packet ( G;TY O EST- • 1838, kl! *.o� 1 CA30 AGENDA City of Aiken Accommodations Tax Committee Thursday, February 23, 2023 9:00 am — 12:00 pm Friday, February 24, 2023 9:00 am — 12:00 pm Municipal Building Rm. 203 CALL TO ORDER II. ADDITIONS OR DELETIONS TO AGENDA III. MINUTES a. Consideration of the Minutes from the September 21, 2022 meeting of the Accommodations Tax Committee IV. NEW BUSINESS a. Review Meeting Schedule for 2023 year b. Review of Special Funds to Visit Aiken SC for tourism related projects c. Review 30% Fund Budget for FY23-24 d. Review of FY 23-24 Applications Received V. ADJOURNMENT MINUTES UNAPPROVED BY COMMITTEE ara op-N ill 01• I835 %eta& Meeting Minutes City of Aiken Accommodations Tax Committee Wednesday, September 21st, 2022 City of Aiken Municipal Building Room 203 111 Chesterfield St. 3:00 p.m. Present: Committee Members Peggy Penland, Tina McCarthy, Regena Brackett, Kena Black, Michelle Meriwether Absent: Angela Key Others Present: City of Aiken Staff: Tourism Supervisor, Mary Rosbach Tourism Manager, Eric Gordon Tourism Supervisor, Casey Lozon Chairperson Penland called the meeting to order at 3:10 pm. Chairperson Penland asked if there were any additions or deletions to the agenda. There were none. The Committee considered approval of minutes from the June 16th and June 17th meeting. Regena Brackett moved to approve the minutes as written and Kena Black seconded. All approved. Introductions were made from new City of Aiken staff, Eric Gordon and Casey Lozon. It was stated that Casey Lozon will serve as the new ATAX Committee liaison between committee members and funding recipients. Mary Rosbach will continue to assist as needed. City staff stated that the purpose of the meeting was to award the remaining funds from FY22 to current FY23 recipients and Visit Aiken for tourism related projects. (See both charts) 1st 2nd Total Recommen Recommen- Award Organization Event Requested dation dation Christmas Craft City of Aiken PRT Show $2,500 $2,500 $0 $2,500 Promotion of Aiken's African Center for African American $10,000 $5,150 $2,050 $7,200 American History, History, Art & Art & Culture Culture Western Western Carolina Carolina Antique Tractor Antique Tractor $9,000 $5,150 $700 $5,850 Club Pull Touchstone Aiken Electric Energy Run $25,000 $14,150 $7,100 $21,250 Cooperative United Joye in Aiken Joye in Aiken $25,000 $19,150 $3,600 $22,750 Hitchcock Woods Horse Show in Foundation the Woods $14,300 $10,150 $2005 $12,155 Greater Aiken Chamber of $10,000 $10,000 $0 $10,000 Commerce Aiken's Makin' Aiken Steeplechase *Aiken Spring $17,916 $15,150 $795.24 $15,945.24 Association Steeplechase Aiken Steeplechase Aiken Fall $21,841 $21,150 $691 $21,841 Association Steeplechase Aiken Trials The Aiken Trials $32,550 $20,150 $10,477 $30,627 Encouraging Cultural Tourism $23,150 $14,350 $4,401.50 $18,751.50 Aiken Performing through Arts Group Performing Arts Etherredge Center Cultural $12,000 $8,150 $1,210 $9,360 U of SC Aiken Series Aiken Symphony Maestro Yoda Orchestra and Star Wars $3,500 $3,500 $0 $3,500 Aiken Aiken Symphony Symphony $22,500 $10,150 $5,600 $15,750 Orchestra Orchestra Brig. General Barnard E. Bee The Battle of $37,500 $20,150 $8,350 $28,500 Camp Aiken Aiken Center for Aiken Antique the Arts Show $12,400 $10,150 $1,134 $11,284 Aiken Polo Club Aiken Polo Club Promotions $27,750 $20,150 $5,380 $25,530 Grand Prix Aiken Horse Park Eventing at $5,000 $5,000 $0 $5,000 Foundation Bruce's Field Promotion of Veterans Aiken County Throughout $23,700 $9,650 $4,333 $13,983 I Veteran's Council Aiken County Aiken Downtown Promotion of Development Downtown $45,500 $25,150 $9,885 $35,035 Association Aiken Aiken Music Gaston Livery Fest $9,025 $5,150 0.00 $5,150 *New applicant/event Totals $390,132 $254,250 $67,682 $321,932 Tina McCarthy moved to approve the second round of award funds to current recipients. Regena Brackett seconded. All approved. 1. Tourism Marketing -Digital $ 35,000 Digital ads placed with Sojern based on user search, individual actions and past history on line to appear on Online Travel Agencies and other travel search websites. 2. Billboard $ 30,000 Electronic billboard advertising placed from the December Holidays along major arteries around Atlanta and Columbia. 3. Outdoor Brochure Boxes $ 3,000 Higher quality brochure boxes to replace current plexi- glass low quality brochure boxes. 4. Museum Walk Brochure and Map $ 7,500 Walkable route for visitors highlighting the diverse museums found within downtown Aiken. Include QR codes links to VisitAiken.com 5. Media Tour of Aiken $ 25,000 Host group of travel writers for one week in the City of Aiken to result in an increase of articles in regional and national publications. 6. South Carolina Canal and Railroad Company Incline $50,000 Plane Replica Building of full scale replica of historic find at site of new parkway 300 yards from original site. TOTAL $ 150,500 Not allocated—must carry forward to 2023-2024 $ 36,411 Tina McCarthy moved to approve the award funding to Visit Aiken for tourism related projects and Kena Black seconded. All approved. The committee discussed the letter of intent submission process for FY23/24. It was decided all applicants are required to submit a letter of intent by Oct. 31st in order to apply for funding for FY23/24 cycle. After receiving, ATAX workshop details will be sent out. Workshops are required for all applicants in order to receive funding. The committee discussed and planned the meeting schedule for the upcoming year as follows: 11/9/22 2:00—4:00 pm ATAX Workshop for Applicants—Committee Members asked to attend one of two workshops 11/10/22 9:00— 11:00 am ATAX Workshop for Applicants —Committee Members asked to attend one of two workshops 2/23/23 9:00 am - 12:00 pm—Committee review applications 2/24/23 9:00 am — 12:00 pm —Committee review applications March — Funding recommendations to go Council. 6/7/23 3:00—5:00 pm Committee Meeting 9/6/23 3:00—5:00 pm Committee Meeting It was reiterated that all application forms had previously been evaluated by committee members and updated by Mary Rosbach to reflect consistent information. With no further business, Michelle Meriwether moved to adjourn the meeting and Regena Brackett seconded. Meeting adjourned at 4:49 pm. -"\\ ...N\ For Accommodations Tax Committee Use Only �� - ~ c�" Amount Requested: 7 f I a wit. f Date Received: I \ File #22-23: ai....—.•,,x Date Reviewed: Information Completer Need More Informations Date Contacted: kSOUTHCAROLINA) Amount Awarded: Date Award Notification Sent: STATE ACCOMMODATIONS TAX GRANT REIMBURSMENT PROGRAM CITY OF AIKEN AIKEN, SOUTH CAROLINA FUNDING APPLICATION APPLICATION MUST BE TYPED DEADLINE: Received no later than Monday, February 13, 2023 by 5 pm. Applicant must follow the procedures in the City of Aiken State ATAX Handbook when completing this application. 1. Name of Project: Aiken Downtown Development Association 2. Project Date (must occur between July 1,2023—June 30,2024): riOne-time project ZOngoing project I I New Project n Existing Project 3. Project Category: Advertising& Promotion of Tourism •Advertising& Promotion Arts/Cultural Event Q Advertising& Promotion of Large Tourist Event 4. Detailed description of the project to include your targeted audience (if additional space is needed, please use an additional piece of paper): A large part of the ADDA mission is to improve the economic vitality of Downtown Aiken. In an effort to succeed in this mission, the organization markets the downtown area in a way that encourages out-of-town visitors. The organization's initiatives include promoting shopping, dining, recreation, health, and the arts by sharing all that our downtown has to offer. In keeping with the Association's strategic plan, staff and Board of Directors will work with member businesses to implement a comprehensive marketing campaign to target visitors that desire a vacation experience that includes the arts, culture, golf, equestrian and historical elements. ADDA focuses on bringing visitors to Downtown Aiken by hosting events that attract guests from out-of-town, thus increasing the volume of travelers to Aiken. ADDA also provides information nationally and internationally, through the ADDA website. ADDA strives to market Downtown Aiken as a getaway destination worthy of visitng for an extended stay, and not just for a few hours at an event. City of Aiken State Accommodations Grant FY 23-24 5. Program/event location (physical location): Downtown Aiken Is the program/event located within the city of Aiken, SC? ✓ Yes ONo 6. Name of Non-Profit Organization/Sponsor: ADDA Name of Administrative Official: Van Smith Telephone: 8036492221 Fax: E-mail: director@downtownaiken.com Mailing Address: 115 Laurens St SW, Suite 201 , Aiken, SC 29801 City State Zip Code The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. 7. Type of Organization: a. ❑ Government Entity: ]Agency, ]Board ]Commission b. ] 501C Organization (non-profit) Proof of Non-profit Status from IRS or the State of SC as registered with the Internal Revenue Service must be attached to this application (even if you have submitted an application in the past). 8. Non-Profit Organization/Sponsor Federal ID Number: 57-1 02421 6 9. Program/event Coordinator: Haley Knight Telephone: 8036468637 Fax: E-mail: director@downtownaiken.com Mailing Address: 115 Laurens St SW, Suite 201 , Aiken, SC 29801 City State Zip Code 10. What non-financial partnerships do you have for this event? What role will these groups play? Volunteers from multiple organizations will donate their time throughout the year by surveying visitors in the downtown district to determine the impact of regional marking efforts.We will continue to partner with USCA on events throughout the year as well as The Chamber. 11. Has event been funded through the City of Aiken State Accommodations Tax Funding Program in the past 5 years? ]Yes ]No If yes, complete the chart: Amount Amount Amount Year requested awarded reimbursed V 2018-2019 31700 24170 ' 21546.68 V 2019-2020 39100 27800 23619.20 ✓ 2020-2021 46900 28100 22663.32 21000 ✓ 2021-2022 46900 21000 ✓ 2022-2023 45500 35035 City of Aiken State Accommodations Grant FY 23-24 12. Total# of event attendance for previous year: Date: Total number of tourists in attendance for previous year: Total room nights generated the last time this event was held: *if this is a new event please give estimated attendance/room night figures with justification. "A tourist is defined as someone who travels more than 50 miles one way to attend an event and stays overnight in paid or unpaid accommodations or someone who plans a day trip to places 50 miles or more, one way, from their home." 13. Explain the economic impact this event will have on the City of Aiken in the following areas. Be detailed in your justification and attach a separate sheet of paper if necessary. Lodging: Food/Beverage: Retail: Other: 14. What marketing will be included in your plan as outlined in this application? (Check all that apply.)* Rack Cards Cable/Television Ads X Digital Advertising (check all that apply) Brochures X Radio Ads X Event Website X Magazine Ads Billboards X Facebook Ads X Newspaper Ads AOL/Google/Bing Ads X Online Newspapers/Magazines Other (Please Explain) *Must match marketing spreadsheet 15. Event/Project Operational Budget: $105,000/year (This is not how much you are requesting from the City of Aiken State A-tax Grant, but what it costs to operate your event/project in its entirety) 16. a. City of Aiken (State) A-tax Marketing Funds Requested: $47,000 b. Applicant Marketing Funds Provided (Not A-tax): $9,000 City of Aiken State Accommodations Grant FY 23 24 17. Revenue Sources: Please check all sources of revenue that are pending or approved and the amount of funds to be received: Requested Approved Amount nState Accommodations Tax: City of Aiken 47,000 $47,000 (this amount should be the same as the total listed under number 16a and should match the amount requested on the marketing spreadsheet) Aiken County Accommodations Tax: $ Private Funds/Grants: $ nDonations: $ 30,000 20,000 $30,000 n Sponsorships 1 4 SC Parks, Recreation, and Tourism: Tourism Advertising Grant (TAG) $ nAdmissions: $ nMerchandise Sales: 50 $50 nOther(please list): TOTAL ANTICIPATED PROGRAM REVENUE $77,050 To completeyour application, please complete the attached marketing spreadsheet and submit it as an attachment to your application. 18. Statement of Assurances If the grant application is awarded funding, we agree, as representatives of the organization named in this application, to provide any and all records pertaining to this grant for inspection by the City of Aiken State Accommodations Tax Committee upon request. In addition, we agree to and will adhere to ail guidelines regarding the use of the City of Aiken Tourism logo in our advertising materials. The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. Haley Knight 2/12/23 Project Coordinato ' Name (typed) Date 2/13/23 Project C rdinato s Si ature Date Van Smith 2/13/23 Non-Profit Organization/Sponsor Administrative Official's Name (typed) Date 2/13/23 Non-Profit Organization/Sponsor Administrative Official's Signature Date RETURN TO: City of Aiken Parks, Recreation and Tourism Department Deadline: State Accommodations Tax Grant Reimbursement Program Monday, PO Box 1177 February 13, 2023 Aiken,S.C.29802 by 5 pm City of Aiken Attention:Casey Lozon 12. Total#of event attendance for previous year: • Mardi Gras 2022 attendance was about 10,000 throughout the event --- biggest Mardi Gras event yet!!! • Hops & Hogs 2022 attendance was about 8,000 throughout the event • Oktoberfest 2022 attendance was about 10,000 throughout the event o Brunch Event—goal of 6,000 in attendance for year one—Looking at 4/29/23 for first event How was this number determined? —These numbers were determined by public safety and confirmed by gathering information from our vendors and their sales as well as restaurants in The Alley. Some numbers were also confirmed via Placer.ai Total number of tourists in attendance for previous year: • Mardi Gras 2022- 16% • Hops& Hogs 2022— 11% • Oktoberfest 2022- 23% o Brunch Event—goal of 18%for year one How was this number determined? Surveys Total room nights generated the last time this event was held: • Mardi Gras 2022—600 • Hops & Hogs 2021—210 • Oktoberfest 2019 - 560 o Brunch Event—goal of 500 for year one How was this number determined? Surveys and information gathered from local hotels. 13. Explain the economic impact this event will have on the City of Aiken in the following areas. Be detailed in your justification and attach a separate sheet of paper if necessary. ADDA Events have been proven to boost our local economy and we see that based on the feedback that is given to us by hotels as well as the downtown businesses. Restaurants in The Alley state that the business they have on the same days as our events are ALWAYS their busiest days and most profitable. We are now also able to track sales and zip codes from our downtown retail shows and see what they are buying, where they are from, and average sale rate. We are working on partnering with The City of Aiken's ED Department to purchase a program that will help us further track the economic value of our events. We hope to utilize Placer.ai for all future events and will know more about this in the coming weeks. INTERNAL REVENUE SERVICE DEPARTHEeT OF THE TREASURY P. 0. SOX 2.50E CINCINNATI, OH .,5201 Employer Identification Number Date: MAY 0 8 2000 57-1024216 DLN: 310082008 AIKEN CORPO? TIO:: OF SOUTH C OLINA Contact Person: C/O STEVEN _ -Hc•::PSo:: JOHN JEUNEWEIN ID;. 3130- PO SOX 1177 Contact Telephone itumbe : AIKEN, SC 25802 (877) 829-5500 Our Letter Dated: September 1995 Addendum Applies: No .ear Applicant: This modifies our letter of the above date in which we sated that You would be treated as an organization that is not a private fou. dation until the expiration of yeer advance Ailing period, You,: exe. pe status under section 501(a) of the Internal 'evenue Code as an organization oscribcd in section 501(c) (3) is still in effec. . eased or. the information you submitted, Je have determined that you are no a private foundation .._n the meaning of section 509 a of the Code b=cauoe you are an rganizati<on : -he tl.pe described in section 509(a (1 and 1 0(b) 1) (A vi Grantors and contributors may rely on this determination unless the Internal Re•.e..Le Serv_ce publishes notice to the contrary. H.•weeer if ;you lose your sec-iien 50D a) (1) {({status, a grantor or contributor ay not rely on this determin.�:icn if he or (she was in part responsible for, ••r was aware of, the act or fail___ to act, dr the substantial or material cha ge on the par: of the organize:ion :hat resulted in your loss of such status, o if he or she acquired knor_ _ = that the Internal Revenue Service had give notice that ,cu would no _cneer to classified as a section 509(a) (1) organiea ion. You are ecee;red :o melee your annual information return, Form 990 or Form 990-EZ, evai:ab:e for eiublic inspection for three years ftee -he la^e- cf the die date of .eee :.er.vrn or the date the return is F41o.1 Yee are alee required to meee evei':...1e for public inspection your exempci•n application any suopor:_ne d__ureets, a d your exemption letter. Copies .,f these documents are -ho rc aired to be provided to any individual pop written or le person req%est without char a other than reasonable fees for •opyirg and postage. You ey fulfill this requirement by placing these d.cuments on the interne:. __ro'__iec nay be imposed for failure to comply wit these requirements. ete.:iticnal information is available in Publica. ion 557, Tax-Exempt £:atee for Your Organization, or you may call our .oll free number shown ateve. If ee ha•.•e indicated in the heading of this letter that •n addendum applies, the a__e dam enclosed is an integral part of this letter. Because tnir '_..... cold help resolve any questions abo t your private foundation states, el_ence keep it in your permanent records. 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C ra a a ._ a a I- C N U ra 2 7 G ara Q O rto., a ra en o C j Ou e Z Q ri a I- > a) LL _° U- Q `~ For Accommodations Tax Committee Use Only s . `•?, Amount Requested: •., Date Received: t i File #22-23: Date Reviewed: al fI1L Information Completer Need More Informations Date Contacted: SOUTHCAROUNA) Amount Awarded: Date Award Notification Sent: STATE ACCOMMODATIONS TAX GRANT REIMBURSMENT PROGRAM CITY OF AIKEN AIKEN, SOUTH CAROLINA FUNDING APPLICATION APPLICATION MUST BE TYPED DEADLINE: Received no later than Monday, February 13, 2023 by 5 pm. Applicant must follow the procedures in the City of Aiken State ATAX Handbook when completing this application. 1. Name of Project: Aiken COunty Veterans Council 2. Project Date (must occur between July 1, 2023—June 30,2024): 9/9/23 and 5/25/24 nOne-time project Ongoing project n New Project n Existing Project 3. Project Category: •Advertising & Promotion of Tourism III Advertising & Promotion Arts/Cultural Event Advertising & Promotion of Large Tourist Event 4. Detailed description of the project to include your targeted audience (if additional space is needed, please use an additional piece of paper): Serving as a unified federation of veteran service organizations, civic associations and the local community, we will seek to promote the goals and objectives of all veteran organizations for the common good; foster and support the exchange of information and ideas among all veteran oriented organizations; address issues related to the active and veteran personnel of all the uniformed services, as well as their dependents and survivors in Aiken, SC The Aiken County Veterans Council (ACVC) plans to host multiple events in Aiken to meet our mission above, promote tourism to out-of-town guests, and to spread awareness of veterans in our community, state, and region. Our events include the Aiken Memorial Day Parade and The Battle at The Alley. City of Aiken State Accommodations Grant FY 23 24 5. Program/event location (physical location): in Downtown Aiken Is the program/event located within the city of Aiken, SC?E✓ Yes ❑No 6. Name of Non-Profit Organization/Sponsor: ACVC Name of Administrative Official: Lowell Koppert Telephone: 9104295413 Fax: E-mail: aikencountyvetscouncil@gmail.com Mailing Address: 1930 University Parkway, Suite 3600A Aiken, SC 29801 City State Zip Code The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. 7. Type of Organization: a. Government Entity: []Agency, Board []Commission b. n 501C Organization (non-profit) Proof of Non-profit Status from IRS or the State of SC as registered with the Internal Revenue Service must be attached to this application (even if you have submitted an application in the past). 8. Non-Profit Organization/Sponsor Federal ID Number: 57-1 038370 9. Program/event Coordinator: Haley Knight Telephone: 8036468637 Fax: director@downtownaiken.com E-mail: Mailing Address: City State Zip Code 10. What non-financial partnerships do you have for this event? What role will these groups play? Volunteers from multiple organizations will donate their time throughout the year by surveying visitors in the downtown district to determine the impact of regional marketing efforts. Partners include all Veteran Service Organizations in the county. 11. Has event been funded through the City of Aiken State Accommodations Tax Funding Program in the past 5 years? Cites ENo If yes, complete the chart: Amount Amount Amount Year requested awarded reimbursed 2018-2019 2019-2020 2020-2021 V 2021-2022 46400 4000 4000 ✓ 2022-2023 42700 9000 --- City of Aiken State Accommodations Grant FY 23-24 12. Total #of event attendance for previous year: Date: Total number of tourists in attendance for previous year: Total room nights generated the last time this event was held: *if this is a new event please give estimated attendance/room night figures with justification. "A tourist is defined as someone who travels more than 50 miles one way to attend an event and stays overnight in paid or unpaid accommodations or someone who plans a day trip to places 50 miles or more, one way, from their home." 13. Explain the economic impact this event will have on the City of Aiken in the following areas. Be detailed in your justification and attach a separate sheet of paper if necessary. Lodging: Food/Beverage: Retail: Other: 14. What marketing will be included in your plan as outlined in this application? (Check all that apply.)* Rack Cards Cable/Television Ads X Digital Advertising(check all that apply) Brochures X Radio Ads X Event Website X Magazine Ads Billboards X Facebook Ads Newspaper Ads AOL/Google/Bing Ads Online Newspapers/Magazines Other (Please Explain) *Must match marketing spreadsheet 15. Event/Project Operational Budget: $60,000/year (This is not how much you are requesting from the City of Aiken State A-tax Grant, but what it costs to operate your event/project in its entirety) 16. a. City of Aiken (State) A-tax Marketing Funds Requested: $16,000 b. Applicant Marketing Funds Provided (Not A-tax): $2,000 City of Aiken State Accommodations Grant FY 23-24 17. Revenue Sources: Please check all sources of revenue that are pending or approved and the amount of funds to be received: Requested Approved Amount ElState Accommodations Tax: City of Aiken X $16,000 (this amount should be the same as the total listed under number 16a and should match the amount requested on the marketing spreadsheet) nAiken County Accommodations Tax: $ ElPrivate Funds/Grants: $ n Donations: $ n Sponsorships X $10,000 n SC Parks, Recreation, and Tourism: Tourism Advertising Grant (TAG) $ Admissions: $ n Merchandise Sales: $ DOther(please list): TOTAL ANTICIPATED PROGRAM REVENUE $26,000 To complete your application, please complete the attached marketing spreadsheet and submit it as an attachment to your application. 18. Statement of Assurances If the grant application is awarded funding, we agree, as representatives of the organization named in this application,to provide any and all records pertaining to this grant for inspection by the City of Aiken State Accommodations Tax Committee upon request. In addition, we agree to and will adhere to all guidelines regarding the use of the City of Aiken Tourism logo in our advertising materials. The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. Haley Knight 2/12/23 Pro' ct Coordinat ' me-(typ Date 2/13/23 Project Co dinato ' ignature Date Lowell Koppert 2/13/23 Non-Profit Organization/Sponsor Administrative Official's Name (typed) Date 2/13/23 Non-Profit Organization/Sponsor Administrative Official's Signature Date RETURN TO: City of Aiken Parks,Recreation and Tourism Department Deadline: State Accommodations Tax Grant Reimbursement Program Monday, Po Box 1177 February 13, 2023 Aiken, S.C.29802 by 5 pm City of Aiken Attention:Casey Lozon a :t 0'88 Q ;,_ 01 0 o FL c - -,per O O O C ..c. .� O 4. >C C Q 3 'Gacj pWS Kj tl} in- Q L' Oci; O O c 0.) H G LL t/} a Y. t/} 1.4 , 0 O.ar aJ CO Lu u e- C +.. 0 0 0 CI 0 0 0 o w W C MO O O O a+ 00 - O O *- t, y Q (NI en 0 u 4.' 0 0 0 0 a Y �-i ,4a1 , r-1' .4 (O L C ..,c0. e IL -4.4 if). 0. L a V), VI. r) a, f6 E Lu Q 2 C Q 2 C 4-, 0 IA. O t ++ u = 000 Co 0 0 al o IQ o c o O p oCO E c NOel V 0 0 0 o 0 73 m V vti i). 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BOX 250E CINCINNATI, OH 45201 O C T 0 5 2017 Employer Identification Number: Date: 57-1038370 DLN: 26053651001107 AIKEN COUNTY VETERANS COUNCIL Contact Person: 114 VIVION DR CUSTOMER SERVICE ID# 31954 AIKEN, SC 29603-0000 Contact Telephone Number: (877) 829-5500 Accounting Period Ending: January 31 Public Charity Status: 509 (a) (2) Form 990/990-EZ/990-N Required: Yes Effective Date of Exemption: June 15, 2010 Contribution Deductibility: Yes Addendum Applies: Yes Dear Applicant: We're pleased to tell you we determined you're exempt from federal income tax under Internal Revenue Code (IRC) Section 501(c) (3) . Donors can deduct contributions they make to you under IRC Section 170. You're also qualified to receive tax deductible bequests, devises, trAnsfers or gifts under Section 2055, 2106, or 2522. This letter could help resolve questions on your exempt status. Please keep it for your records. Organizations exempt under IRC Section 501 (c) (3) are further classified as either public charities or private foundations. We determined you're a public charity under the IRC Section listed at the top of this letter. If we indicated at the top of this letter that you're required to file Form 990/990-EZ/990-N, our records show you're required to file an annual information return (Form 990 or Form 990-EZ) or electronic notice (Form 990-N, the e-Postcard) . If you don't file a required return or notice for three consecutive years, your exempt status will be automatically revoked. If we indicated at the top of this letter that an addendum applies, the enclosed addendum is an integral part of this letter. For important information about your responsibilities as a tax-exempt organization, go to www.irs.gov/charities. Enter "4221-PC" in the search bar to view Publication 4221-PC, Compliance Guide for 501(c) (3) Public Charities, which describes your recordkeeping, reporting, and disclosure requirements. Letter 947 -2- AIKEN COUNTY VETERANS COUNCIL Sincerely, ,tee- -ft . Al xe" Director, Exempt Organizations Rulings and Agreements Enclosure: Addendum Letter 947 3 - AIKEN COUNTY VETERANS COUNCIL ADDENDUM If you have been in existence for at least three years and you have not filed a Form 990 return or notice for three consecutive years, you may soon receive a letter (Notice CP120A) that we automatically revoked your exempt status, as required by law, for failure to file a return or notice for three consecutive years. This letter will serve to reinstate your exempt status, so you will not need to re-apply. However, you may need to file the appropriate delinquent Forms 990 for all years you have operated as a tax-exempt organization. Based on the information submitted in your application, we're treating your Form 1023-EZ as an application for reinstatement under Revenue Procedure 2014-11. Your effective date of exemption, as shown in the heading of this letter, is the submission date of your application. Letter 947 12. Total attendance the last time the ongoing project was held: • Memorial Day Parade 2022 attendance was about 3,000 throughout the event • Battle at The Alley 2022 attendance was about 4,000 throughout the event How was this number determined?—These numbers were determined by researching other similar events throughout the region. Numbers were determined based off of the size of the event space, layout of the event, and feedback from a partnering business that has hosted a similar event. Total tourist attendance the last time the ongoing project was held: • Memorial Day Parade 2022— 11% • Battle at The Alley 2022—16% How was this number determined? Surveys Total Room Nights Generated the last time this event was held: • Memorial Day Parade 2021 - 112 • Battle at The Alley 2022- 146 How was this number determined?Surveys and information gathered from local hotels. **if this is a new event please give estimated attendance/room night figures with justification For Accommodations Tax Committee Use Only Amount Requested: ' , , Date Received: I i I I e at File#22-23: amenDate Reviewed: Information Complete El Need More Information= Date Contacted: LSJ Amount Awarded: Date Award Notification Sent: STATE ACCOMMODATIONS TAX GRANT REIMBURSMENT PROGRAM CITY OF AIKEN AIKEN, SOUTH CAROLINA FUNDING APPLICATION APPLICATION MUST BE TYPED DEADLINE: Received no later than Monday, February 13, 2023 by 5 pm. Applicant must follow the procedures in the City of Aiken State ATAX Handbook when completing this application. 1. Name of Project: Aiken Music Fest 2. Project Date (must occur between July 1, 2023—June 30,2024): 10/13, 9/1, 8/12, 7/1, 6/3, 5/6 One-time project ZOngoing project New Project Existing Project 3. Project Category: Advertising& Promotion of Tourism Q Advertising& Promotion Arts/Cultural Event Advertising& Promotion of Large Tourist Event 4. Detailed description of the project to include your targeted audience (if additional space is needed, please use an additional piece of paper): We produce 6 exciting music concerts a year. Each show has 250 plus visitors from all over the CSRA and abroad. We provide accomodations for the bands and hire bands from contiguous states and further away to draw fans from a distance that requires them to stay the night in Aiken. We have a large following that grows year over year and support our shows. While in town they also support local businesses including but not limited to hotels, air bnbs, restaraunts, novelty shops and local food trucks & craft vendors that set up tables at each of our concerts. We keep our ticket pricing low so our guests can afford to spend money with local business's while in town. This year's concert series will again benefit The Gaston Livery as more improvements are necessary to further preserve the building's integrity. City of Aiken State Accommodations Grant FY 23-24 5. Program/event location (physical location): Highfield Event Center Is the program/event located within the city of Aiken, SC? ✓❑Yes ❑No 6. Name of Non-Profit Organization/Sponsor: Gaston Livery Name of Administrative Official: Coleen Reed Telephone: 803-648-4123 Fax: E-mail: aiken33back@aol.com Mailing Address: 133 Kimberly Drive Aiken, SC 29801 City State Zip Code The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. 7. Type of Organization: a. 0 Government Entity: EAgency, OBoard ElCommission b. ❑ 501C Organization (non-profit) Proof of Non-profit Status from IRS or the State of SC as registered with the Internal Revenue Service must be attached to this application (even if you have submitted an application in the past). 8. Non-Profit Organization/Sponsor Federal ID Number: 45-2647248 9. Program/event Coordinator: Richard Cram/Kyla Maull Telephone: 803-649-3505 Fax: E-mail: psjrickcram@aol.com Mailing Address: 147 Warehouse Road Aiken, SC 29801 City State Zip Code 10.What non-financial partnerships do you have for this event? What role will these groups play? Gaston Livery will host our Meet & Greet on Friday evening before our Saturday event. 11. Has event been funded through the City of Aiken State Accommodations Tax Funding Program in the past 5 years? )Yes EiNo If yes, complete the chart: _.T - ? Amount ;Amount Amount 1 Year requested awarded reimbursed _14_2018-2019 2019-2020 1✓ 2020-2021 $9,025.00 $9,025.00 $1,099.39 _ ✓ 2021-2022 ^$9,025.00 $8,850.00 $3,565.95 ✓ 2022-2023, $9,025.00 $6,500.00 City of Aiken State Accommodations Grant FY 23-24 12. Total#of event attendance for previous year: 1500 Date: 6 shows Total number of tourists in attendance for previous year: 500 Total room nights generated the last time this event was held: 80 *if this is a new event please give estimated attendance/room night figures with justification. "A tourist is defined as someone who travels more than 50 miles one way to attend an event and stays overnight in paid or unpaid accommodations or someone who plans a day trip to places 50 miles or more, one way,from their home." 13. Explain the economic impact this event will have on the City of Aiken in the following areas. Be detailed in your justification and attach a separate sheet of paper if necessary. Lodging: Over the course of the 6 concert series we have had 1,500 visitors in attendance, not including the band members which would total an additional 60 people.2U%of the visitors have needed accomodations to stay Food/Beverage: 80% of our concert attendees will visit and patronize local bars/restaurants during their visit in Aiken. Retail: Local vendors set up shop at each concert and benefit from the patronage of our concert attendees. Many attendees also venture into local businesses and spend money during their stay in Aiken. Our patrons enjoy the vendors at the concerts. Other:Concert attendees return year after year to enjoy the entertainment we provide and spend money locally while in town. 14.What marketing will be included in your plan as outlined in this application? (Check all that apply.)* X Rack Cards Cable/Television Ads Digital Advertising (check all that apply) Brochures X Radio Ads X Event Website X Magazine Ads Billboards X Facebook Ads X - Newspaper Ads X AOL/Google/Bing Ads X Online Newspapers/Magazines Other(Please Explain) *Must match marketing spreadsheet 15. Event/Project Operational Budget: $30,000.00 (This is not how much you are requesting from the City of Aiken State A-tax Grant, but what it costs to operate your event/project in its entirety) 16. a. City of Aiken (State) A-tax Marketing Funds Requested: $6,800.00 b. Applicant Marketing Funds Provided (Not A-tax): $4,325.00 City of Aiken State Accommodations Grant FY 23-24 17. Revenue Sources: Please check all sources of revenue that are pending or approved and the amount of funds to be received: Requested Approved Amount ❑� State Accommodations Tax: 6,800.00 $6,800.00 City of Aiken (this amount should be the same as the total lined under number 16a and should match the amount requested on the marketing spreadsheet) I Aiken County Accommodations Tax: $ Private Funds/Grants: $ aDonations: $5'600.00 Sponsorships $ SC Parks, Recreation, and Tourism: Tourism Advertising Grant(TAG) $ �✓ Admissions: $6'000.00 Merchandise Sales: $ Other(please list): Beverage Sales $ $1'500.00 TOTAL ANTICIPATED PROGRAM REVENUE $19,900.00 To complete your application, please complete the attached marketing spreadsheet and submit it as an attachment to your application. 18. Statement of Assurances If the grant application is awarded funding, we agree, as representatives of the organization named in this application,to provide any and all records pertaining to this grant for inspection by the City of Aiken State Accommodations Tax Committee upon request. In addition,we agree to and will adhere to all guidelines regarding the use of the City of Aiken Tourism logo in our advertising materials. The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. Richard Cram 2/13/23 Project Coor ' tor's Name (typed) Date ac (3 0a0-3 Project Coordinator's Signature Dat Coleen Reed 2/13/23 Non-Profit Organization/S.`.r A• ••' • rative Official's Name(typed) Date WAIF Oil/3 2co-3 Non-Profit Organization/Sponsor Ad inistrative Official's Signature Da RETURN TO: City of Aiken Parks,Recreation and Tourism Department Deadline: State Accommodations Tax Grant Reimbursement Program Monday, PO Box 1177 February 13, 2023 Aiken,S.C.29802 by 5 pm City of Aiken Attention:Casey tozon Kyla Maull iNTERNAr, REVENUE SERVICE REPARTIEUir 07 THE TREKSOR7 P. O. BOX 250E se Qub1j c lDx zed 5a CINCINNATI. OH 45201 2b 20�.3 � ;�t4firetioa X: Date: 45-2647248 17053130301002 FRIENDS OP 4'1;8 GASTON LIVRE7 STABLE Minted Person: C/O AMON COUNTY HISTORICAL POSSUM JA.CONawCDOshiaa 31549 433 N tBEREY 919373P SW Contact Telephone sue: AIKEN. SC 29801 (877) 829-5500 amounting Period Readings December 31 Public Charity Status: 170(b)(1)(A)(vi) Pose 990 Required: les 7cffective Date of Exemptions September 26, 2011 Contribution Deductibility: Tee Addendum Aviles: 41b near Applicant: We are Pleased to inform you that upon review of your application for tax exempt status re have Wined that you are except from Federal income tar under section 501(c) (3) of the Internal Revenue Code. Contributions tO you are deductible under 8ecticn 170 of the Coda_ You are also qualified to receive tax deductible bequests, devices, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your penzment records. organisations exempt under section 501(C)(3) of the Code are further classified as either public charities or private foundations. We determined that you are a public charity under the Code section(s) listed in the heeding of this letter. Please sec enclosed Publication 4221-PC, Compliance Guide for 501(C)(3) Public Charities, for same helpful information about your responsibilities as an exempt organization. Letter 947 (DO/Ca) 2 sit.t 1. A f �� n ((DD v � m obi F. v Z 3 f "• Q f1 obi �' 9 O G1 r � *� , oIB eu N eY % en {/l I • m `� i tAa r:4, 3 r° �* o x10v i.i. �� ! i m11'''17.. L:: 4, i...- 6 -' vial: E :111 . ,AgliP%!�I ?r+, gym '• on •< A ►- -' a N. s� iu cu 0 0 . h` I; r r t -, 0 ± It . ck.ro ► "5. z C.', .174 r v v saa 1 I c clr�J!Ji � illr o o v m ill ..... Dv o4 n17 o rRI. A cu ro a �'' r F- iri o � � P. s Sko 4 8 8,.t ill d 3 two:yi Iv SO 4 I li 0:1.:: AO ev w, v d Da ilaUR; - a oo $ c' - �;:. IP ' ►� * X 0 e4 X rri .v i 1 0:11.( 10 �.� i1 -' w Cu c a 66 y I.v eD N to 0 '' g roQ. N e9 y v v �; D 0 0 $ 3; a • 0 0 C k CL $ a) 2 eL eL /. m a c 92 ]ID � '< 5 CD CL m 07 C fD ■ cu 3 c 00 I / C C 0 Cr o (A) \ Cr o CL 2 fp CU k ( c - -o ,76 o § a c C < m e 3 ) CL o ¢ 3 o ] m e C cr c ) $ ] 0- Q. vl § § C C 2k fI 2 Q. D rij Cu / § 2 ■ c el 7 \ • ( C k For Accommodations Tax Committee Use Only �_ —_=- ? Amount Requested: .-t t=,; _ Date Received: �` +�fr , File#22-23: Date Reviewed: ai en Information Complete Need More InformationJ:te Contacted: Amount Awarded: �OUI`HCAROLINA) Date Award Notification Sent: . STATE ACCOMMODATIONS TAX GRANT REIMBURSMENT PROGRAM CITY OF AIKEN AIKEN, SOUTH CAROLINA FUNDING APPLICATION APPLICATION MUST BE TYPED DEADLINE: Received no later than Monday,February 13, 2023 by 5 pm. Applicant must follow the procedures in the City of Aiken State ATAX Handbook when completing this application. 1. Name of Project: Aiken Polo Club Promotions 2. Project Date (must occur between July 1,2023—June 30, Fall 2023, Spring 2024 2024); ❑0 ❑ ❑ ❑ One-time project Ongoing project New Project ❑ Existing Project 3. Project Category: Advertising&Promotion of Tourism X dvertising& Promotion Arts/Cultural Event dvertising& Promotion of Large Tourist Event 4, Detailed description of the project to include your targeted audience (if additional space is needed, please use an additional piece of paper): Aiken Polo Club continues its mission to promote polo, highlight the history of polo in Aiken and educate tourists and others about the sport. Our advertising plan is roughly divided into two arms: the first is to attract spectators to our Sunday games. The second is to bring traveling players to our tournaments. Last year we completed a renovation of the turf on Whitney Field, bringing the quality of our field up to an international standard. This has made it possible to attract more players and teams to our regular tournaments. We have found, however, that we are most appealing to traveling teams in our Youth and Women's events. Due to the success of our National Championship Interscholastic polo teams, Aiken has an especially strong reputation in Youth Polo, and we have been capitalizing on this by advertising our Youth events, which have had an excellent track record of bringing in players from up and down the East Coast City of Aiken State Accommodations Grant FY 23-24 Our women's tournaments have also been particularly well patronized by players coming in from outside the area. In addition to simply promoting our own events, we are also dedicated to preserving the sport of polo in our city and reinforcing Aiken's reputation as a place to play and watch polo. Aiken has been important in the history of the sport, and the sport continues to be important to Aiken as well. We believe that keeping polo in Aiken healthy and thriving is especially vital now during this moment of change and growth all over the country, but particularly in downtown Aiken. As we look to the future and ponder how to manage this growth, many people are debating what it is that "makes Aiken, Aiken." One of the main things is a connection to the traditions of the past, and polo is one of the important traditions that distinguishes Aiken from other cities in South Carolina. Aiken is, in fact, the only city in the state that has been able to perpetuate a polo tradition on an historic field. Partially thanks to the generous support, both moral and financial, of the City of Aiken, Whitney Field has seen regular polo matches ever since its first game in 1882. We hope to continue that tradition in perpetuity. City of Aiken State Accommodations Grant Pi'23-24 5. Program/event location (physical location): 420 Mead Avenue, Aiken Is the program/event located within the city of Aiken, SC?I ❑JYes TINo 6, Name of Non-Profit Organization/Sponsor: Aiken Polo Club Name of Administrative Official: Charlie Bostwick Telephone: Fax:803-270-6195 E-mail: aikenpoloclub@gmail.com Mailing Address: P.O. Box 3021, Aiken SC 29802 City State Zip Code The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. 7, Type of Organization: a. ❑ Government Entity: ❑Agency, '—'Board 1Commission b. ❑❑ 501C Organization (non-profit) Proof of Non-profit Status from IRS or the State of SC as registered with the Internal Revenue Service must be attached to this application (even If you have submitted an application in the past). 8. Non-Profit Organization/Sponsor Federal ID Number: 57-077-8833 g, Program/event Coordinator: Pam Gleason Telephone: 803-643-9960 Fax: E-mail: aikenpolomagazine@gmail.com Mailing Address: 705 Flowing Well Road, Wegener SC 29164 City State Zip Code 10. What non-financial partnerships do you have for this event? What role will these groups play? We partner with USC Aiken and Mead Hall Episcopal School. Players and teams from these schools assist at games, learning how a polo club is run, and helping us to fulfill our mission of educating young players about the sport. 11. Has event been funded through the City of Aiken State Accommodations Tax Funding Program in the past 5 years? 13 Yes No If yes, complete the chart: Amount Amount Amount Year requested awarded reimbursed O 2018-2019 $26,000 $23,275 $23,275 ❑ 2019-2020 $26,720 $21,500 $21,500 CI2020-2021 $23,080 . $23,080 $23,080 2021-2022 $21,230 $19,250 $13,746 ui 2022-2023 $27,750 $25,520 TBD City of Aiken State Accommodations Grant FY 23-24 12.Total#of event attendance for previous year: 11,000 Date: Fall 2022, Spring 2023 (estimate) Total number of tourists in attendance for previous year: 2.200 (estimate) Total room nights generated the last time this event was held: 2,000 (estimate) *if this is a new event please give estimated attendance/room night figures with justification. "A tourist Is defined as someone who travels more than 50 miles one way to attend an event and stays overnight in paid or unpaid accommodations or someone who plans a day trip to places 50 miles or more,one way,from their home." 13. Explain the economic impact this event will have on the City of Aiken in the following areas. Be detailed in your justification and attach a separate sheet of paper if necessary. Lodging:Traveling polo players often stay in hotels for multiple nights. Players coming for longer periods of time, such as a month or more to participate in our tournaments,are more likely to use rental accommodations or stay with friends.Those who travel to town to play in our Youth, Women's and Pro-Am events overwhelmingly stay in hotels for multiple nights. Tourists who come to watch our matches are often coming to Aiken to visit the city: polo is one of many attractions that they enjoy. While we cannot take credit for their entire hotel stay, polo is a significant local attraction for all Aiken tourists. Food/Beverage: Polo players are very reliable patrons of our local restaurants.Traveling players often eat almost all of their meals in restaurants.They are also significant drivers of local restaurant patronage, since they frequently encourage in-town friends to join them at restaurants for strategy sessions, celebratory meals and the like. Polo spectators are less significant patrons of our local dining establishments, although those that stay in Aiken overnight are likely to eat at least one meal in town. Historically, our surveys have indicated that visiting spectators spend an average of$25 per day eating out—this number is lower than it might be, because visiting spectators who do not spend the night often do not eat any meals in town. Spectators who come to visit Aiken for multiple days and for whom polo is one of many attractions they visit spend an average of$120 per day, according to our latest surveys, though admittedly our sample size was small. Traveling players, even those staying in rental accommodations or with friends, are very likely to eat out for multiple meals during their stay, spending an average of$168 per day. Last year we had a total of 97 out of town players in our pro-ams and tournaments, many here for a weekend or as long as 10 days to 2 weeks. Retail: Polo players, including traveling players, are very significant contributors to the local economy in terms of shopping.Players patronize the downtown boutiques, and most especially the tack and feed stores. Our surveys have shown that spending on horses and horse care related goods was significant: about $250 per day per out-of-town player.This City of Aiken State Accommodations Grant FY 23 24 number continues to rise as prices go up. Visiting spectators spend less—because our featured games are on Sunday when stores downtown are closed,those who traveled from 1-2 hours away did not report shopping in town at all.Tourists here for the weekend spent an average of$35 downtown, according to the small data sample in our surveys. Other: Our polo tournaments and other events, such as our weekend pro-ams, continue to be major drivers of polo-related tourism. Our youth tournaments bring in young people and their families from the Southeast region and the MidAtlantic. Our Women's Tournaments attract players from every region of the country and a few from overseas. Our weekend pro- ams have been popular with out-of-town patrons, many of whom come for the weekend as their introduction to polo in Aiken and have expressed interest in returning for tournaments in the future. We believe that our marketing campaigns over the years have been successful in positioning Aiken Polo Club as an attractive, historic, and welcoming polo destination. Players who have been introduced to Aiken through our polo events have been universally enthusiastic about Aiken Furthermore, our marketing campaign has had the effect of promoting polo all over the county. Aiken Polo Club is just one of three active clubs in Aiken, and our marketing campaign has worked synergistically with theirs, bringing in polo players who may not play exclusively, or even at all, in APC matches, but who nonetheless stay in downtown hotels and patronize our retail and dining establishments. Much of the impact of these players is not recorded in our surveys but has a significant positive effect on Aiken tourism nonetheless. 14. What marketing will be included in your plan as outlined in this application? (Check all that apply.)* Rack Cards _Cable/Television Ads x Digital Advertising(check all that apply) pp Y) Brochures Radio Ads x Event Website X Magazine Ads Billboards x Facebook Ads x Newspaper Ads x AO Goo le U g /Bin g Ads X Online Newspapers/Magazines X Other(Please Explain)_Promotional online magazine *Must match marketing spreadsheet 15. Event/Project Operational Budget: $500,120* based on last year's numbers (This is not how much you are requesting from the City of Aiken State A-tax Grant, but what if costs to operate your e vent/project in its entirety) 16. a.City of Aiken (State)A-tax Marketing Funds Requested: $26,620 b.Applicant Marketing Funds Provided (Not A-tax): $31,355 City of Aiken State Accommodations Grant FY2324 17. Revenue Sources* (Based on last year's revenue numbers) Requested/Pending STATE ATAX, CITY OF AIKEN $26,620.00 DONATIONS $50,000.00 SPONSORSHIP $20,000.00 ADMISSIONS $28,000.00 MERCHANDISE SALES $500.00 TOURNAMENT AND CHUKKER FEES $190,000.00 SOCIAL MEMBERSHIP $123,000.00 PLAYING MEMBERSHIP $27,000.00 ADVERTISING $30,000.00 FIELD/PAVILION RENTALS $5,000.00 TOTAL ANTICIPATED REVENUE $500,120.00 18. Statement of Assurances If the grant application is awarded funding,we agree, as representatives of the organization named in this application, to provide any and all records pertaining to this grant for inspection by the City of Aiken State Accommodations Tax Committee upon request. In addition, we agree to and will adhere to all guidelines regarding the use of the City of Aiken Tourism logo in our advertising materials. The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. Pam Gleason 02/11/2023 Proje oordinator's Name(typed) Date Proje Coordinator's Signature Date Charlie Bostwick 02/11/2023 Non-Profit Organizatipn/Spionsor,Administrative Official's Name (typed) Date 11,A j' Non-Profit Organization/Sponsor Administrative Official's Signature Date RETURN TO:City of Aiken Parks, Recreation and Tourism Department Deadline: State Accommodations Tax Grant Reimbursement Program Monday, PO Box 1177 February 13, 2023 Aiken, S.C. 29802 by 5 pm City of Aiken Attention: Casey Lozon i a � 8gg '8888888888 8 Q � vN � B � � vy � 8o0m � 888 8 0 Q ni co ..� c t�i co N cn o LL v� Q 3 {nininin � � ry W LL gyp ro 7( } th ro ro 6. F- 888 8888888'8'88 8 w C o ci d C O o O L!i O o O o O Lri -, LLtx, aa) oN m 8 u. a v> .n ^ m 8 or m "> in u� ro y 4 G Y �mj} Cra tz to 888 88888v8888'8 8 § 8 0 8� � � � � � � 8888 N. U iA -co- V? V Vf N VT t' M N 1\ w ill 4 4 , ` 4 >_ j w Q z Q c c C C c c O- a. 0 ro 7-1 O O O O O o m E E co E co E .47 L _W ,. Y C Y CLP Y N a Y E 0 a 4p0 C O O C C C C c aJ cc cc E l9 E c 3 0 aa) z rc ro COCO a o a a u \ c C c C c c }, Y 0 v o 0 0 0 0 0 1..1 N Qo.0 Zz qV) Z+ppV z 1 Z Z Z, Z Z Z a O C O O § O 1 as C a 04 ° Ln 00 0 o v, co Q a 0 .c -I a ti �. Y l.1 0- c. o a z Q o m ` . a cc Q. �" Q `CJ l7 3 In 11 li li LA 1- - Ln ,� r-I v ti rn; li 11 m m Q 0 C a a a a O a) 1D N E f6 C CO N 0_ N V cc rQ of C C to Q 9- ra CO co c, no. o C C C 0 0 0 z 0 (1, a 2 E z E LLI 2, c O E E O Y I? 0) C _ c a c c C O O O O U. N c a 0 0 .N 0 0 0 Q1 a a a a 0 ro C �' r°Do c c c VI la C c C c r"' C O C_J •C •C C ••C a C C C C 4 2 4 a o. 0 0 0 0 CI �. CC 0 L.L. I•- 4J inLu a = ro CI Oul C w « a (Ca i uQ.1 }' a 1-4- c' x N 0 cc L...., 0 , 3 r1 CC ,./). c, p sx a ro 0 a •— aJ ag a C C N 0 c o Z O Y a N. _co ? 8 �c > c 2 t w o C a > oA ° a _c v c a u , L° CO c E Y raj E 0 ro C Q E a ••a' co 1-' c -u u a o °7 Q o a s 0 E a a u *' a °0 n Z Q a w o c a o f ro o a a Q F- 1- Q > 4 LL L7 State of South Carolina „r,Fa '-r 4iorf .F .�J ' Office of the Secretary of State k; k,4 ' The Honorable Mark Hammond 5128i2022 Aiken Polo Club. Inc. Julia Walker 1148 SILSTAR RD WEST COLUMBIA, SC29170-2200 RE: Registration Confirmation Charity Public ID: P6302 Dear Julia Walker This letter confirms that the Secretary of State's Office has received and accepted your Registration, therefore; your charitable organization is in compliance with the registration requirement of the "South Carolina Solicitation of Charitable Funds Act."The registration of your charitable organization will expire on 5/15/2023. If any of the information on your Registration form changes throughout the course of the year, please contact our office to make updates It is important that this information remain updated so that our office can keep you informed of any changes that may affect your charitable organization If you have not yet filed your annual financial report or an extension for the annual financial report, the annual financial report is still due 4'; months after the close of your fiscal year. • Annual financial reports must either be submitted on the Internal Revenue Service Form 990 or 990-EZ or the Secretary of State's Annual Financial Report Form. • If you wish to extend the filing of that form with us. please submit a written request by email or fax to our office using the contact information below. Failure to submit the annual financial report may result in an administrative fine of up to $2.000.00 If you have any questions or concerns. please visit our websitc at wyyw.sos.sc.gov or contact our office using the contact information below. Sincerely, --r://,,3(dia4/1____________„ Kimberly S. Wickersham Director. Division of Public Charities South Carolina Secretor) of State. Division of Public Chanties 1205 Pendleton Street. Suite 525. Columbia. SC 29201 Phone(803) 734-1790 Fax(803) 734-1604 Email:charities a:sos.sc.gov www sos.sc.goy For Accommodations Tax Committee Use Only Amount Requested: Date Received: 1(� _ File#22-23: en Date Reviewed: Information Complete[] Need More Information Date Contacted: ttijia Amount Awarded: Date Award Notification Sent: STATE ACCOMMODATIONS TAX GRANT REIMBURSMENT PROGRAM CITY OF AIKEN AIKEN, SOUTH CAROLINA FUNDING APPLICATION APPLICATION MUST BE TYPED DEADLINE: Received no later than Monday, February 13,2023 by 5 pm. Applicant must follow the procedures In the City of Aiken State ATAX Handbook when completing this application. 1. Name of Project: Aiken Symphony Orchestra 2. Project Date (must occur between July 1,2023—June 30,2024): July 1.2023-June 30,2024 One-time project [Ongoing project New Project Existing Project 3. Project Category: "'Advertising&Promotion of Tourism MI Advertising& Promotion Arts/Cultural Event In Advertising& Promotion of Large Tourist Event 4. Detailed description of the project to include your targeted audience (if additional space is needed, please use an additional piece of paper): As the Aiken Symphony Orchestra continues to recover from the effects of the pandemic,we scheduled a full season of eight programs in 2022-2023 and have planned a similar season for 2023-2024 with our new Music Director and Conductor. Audiences from out of area for current season have increased significantly,beginning with a co-partnership with the USCA Etherredge Center where roughly 17%of tickets sold were generated from outside 50 miles,but return of surveys at this event was so low that this fact was likely missed. The 2023-2024 season,our 9th,has been planned to include a mix of classical favorites that introduce our audience to some amazing young musician soloists of international acclaim who are rising stars in their profession. The marketing plan for the season is under development as the ASO undergoes a complete marketing analysis by our advertising agency with a goal of broadening the demographics of our audiences,enhancing name recognition,increasing subscriber/single ticket sales,and attracting greater tourist patronage. With so many traditional marketing platforms now in transition from print to digital media,the main thrust of our future marketing efforts will be guided in part by the marketing analysis,but we will continue our strong participation in the digital marketing arena,especially when targeting audiences in the CSRA and beyond. Current plans call for advertising in the markets of the Low Country from Charleston to Savannah,in the Midlands,and the Upstate areas of Greenville-Spartanburg,and Greenwood,McCormick,and Savannah Lakes--all areas where we have previously shown consistent ticket sales for concerts as recently as September 2022. City of Aiken State Accommodations Grant FY 23-24 Etherredge Center and the Amentum Center for the Performing Arts 5. Program/event location(physical location): Is the program/event located within the city of Aiken, SC? ✓[,,,,Yes DNo 6. Name of Non-Profit Organization/Sponsor: Aiken Symphony Orchestra Name of Administrative Official: Sandra Costanzo Telephone: 803-644-8140 Fax: E-mail: scostanzo2801@gmail.com Mailing Address: 262 East Gate Drive, PMB 440, Aiken, SC 29803 City State Zip Code The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. 7. Type of Organization: a. D Government Entity: IllAgency, DBoard ElCommission b. 0 501C Organization (non-profit) Proof of Non-profit Status from IRS or the State of SC as registered with the Internal Revenue Service must be attached to this application(even if you have submitted an application in the past). 8. Non-Profit Organization/Sponsor Federal ID Number: 47-4146841 9. Program/event Coordinator: Wendy Hirsch Telephone: 803-220-7251 Fax: E-mail: wendy'Oeikensymphonyomhestra.co<n Mailing Address: 262 East Gate Drive, PMB 440, Aiken, SC 29803 City State Zip Code 10. What non-financial partnerships do you have for this event? What role will these groups play? The Friends of the Aiken Syrrtphwrry Orchestra.as ow major support organization,win assist in staging the colourist will assist in advertising sales for the concert programs. feed our orchestra prior to each concert,end will provide venues and protects for fundraising and corporate whips. We also partner with the USCA Etherradge Center the City of Aiken are other organizations to help_in the of our concerts. The Aiken Civic Ballet the Aiken Festival Chorus,the USC Aiken Sdiod of Mimic,the Aiken Youth Orchestra,and the llAConcert Choir at serve es performance partners end blip market our joint eyenls and concerts. The Willcox, Woodside Country Club,and the Green Boundary have served as oonanurdty partners end provide venues and marketing support for our community moats. The Aiken Center for the Arts has provided free meeting space and served as a recording studio for several educational outreach programs. Tri-Development Center.the Caner for 11. Has event been funded through the City of Aiken State Accommodations Tax Funding Program in the past 5 years? Des No If yes,complete the chart: Amount Amount Amount Year requested _awarded reimbursed Q 2018-2019 $12,900 $9,290 $8,290.03 O 2019-2020 $17,500 $17,000 $9,415 p 2020-2021 $21,385 S17,100 $9,378 O 2021-2022 $20,685 $12,500 $12,500 • 2022-2023 $22,500 $15,750 City of Aiken State Accommodations Grant FY 23-24 12.Total#of event attendance for previous year: 981 l2 surveyed events) Date: 9/18/22 and 12/11/22 Total number of tourists in attendance for previous year: 75 (ticket data and surveys) Total room nights generated the last time this event was held:78(sumo) 'if this is a new event please give estimated attendance/room night figures with Justification. "A tourist is defined as someone who travels more than 50 miles one way to attend an event and stays overnight In paid or unpaid accommodations or someone who plans a day trip to places SO miles or more,one way,from their home." 13.Explain the economic impact this event will have on the City of Aiken in the following areas. Be detailed in your justification and attach a separate sheet of paper if necessary. Lodging: Of two recent concerts where surveys were conducted,the percentage of returned surveys was extremely low(9/10,16% and 12/11,14%)and definitely did not provide a true picture of the potential impact of overnight stays However,by the mailing addresses used for ticket purchases. Food/Beverage: Of the few surveys returned,approximately 12%of respondents reported that they dined out before or after a concert spending an orchestra which numbers between 80 to 70 musicians. Retail: fZnaperrrcterrrta to our batvr ifi rrirdly rerpurt tfrnir rutriif impnrr<titurtra,hummer,duets to 12%of!f iutiv why ttid ruspurrd Other: 14.What marketing will be included in your plan as outlined in this application? (Check all that apply.)* x Rack Cards x Cable/Television Ads x Digital Advertising(check all that apply) x Brochures Radio Ads x Event Website Magazine Ads Billboards x Facebook Ads x Newspaper Ads x AOL/Google/Bing Ads x Online Newspapers/Magazines Other(Please Explain) 'Must match marketing spreadsheet 15. Event/Project Operational Budget: $395.000 (This is not how much you are requesting from the City of Aiken State A-tax Grant, but what it costs to operate your event/project in its entirety) 16. a. City of Aiken (State)A-tax Marketing Funds Requested: $28.500 b.Applicant Marketing Funds Provided (Not A-tax): $20,760 City of Aiken State Accommodations Grant Pr 23-24 17. Revenue Sources: Please check all sources of revenue that are pending or approved and the amount of funds to be received: Requested Approved Amount State Accommodations Tax: City of Aiken 28,500 $28,500 (this amount should be the same as the total listed under number 16a and should match the amount requested on the mar*eting spreadsheet) QAiken County Accommodations Tax: 2,000 $2,000 55000 0 Private Funds/Grants: • _ $55,000 ID Donations: 90,000 $90,000 6,500 3,500 $10,000 Q Sponsorships EiSC Parks, Recreation,and Tourism: Tourism Advertising Grant(TAG) $ ElAdmissions: 165,000 $ 165,000 nMerchandise Sales: $ Elt�errsi(ple list):ng sales 17,000 17'000 Special Event Fundraiser 15,000 $15,000 TOTAL ANTICIPATED PROGRAM REVENUE $382,500 To complete your application.please complete the attached markednR spreadsheet and submit It as an attachment to your application. 18.Statement of Assurances If the grant application is awarded funding,we agree,as representatives of the organization named in this application,to provide any and all records pertaining to this grant for inspection by the City of Aiken State Accommodations Tax Committee upon request. in addition,we agree to and will adhere to all guidelines regarding the use of the City of Aiken Tourism logo in our advertising materials. The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same p rson. Wendy Hirsch 2 13 23 Project Cooed' ator's Na (typed) Date 2 Project Coordinator's Signature Dat Sandra S. Costanzo 2 3 Non-Profit Organization/Sponsor Administrative Official's Name(typed) Dat 4 417, 2— Non-Profit Organiz. ion/Sponsor Administrative Official's Signature Dat RETURN TO: city of Aiken Parks,Recreation and Tourism Department Deadline: State Accommodations Tax Grant Reimbursement Program Monday, Po Box 1177 February 13, 2023 Aiken,S.C.29802 by 5 Dm City of Aiken Attentions Casey man Asr. 8 4 „e_ 011 §111 8 8 8 8 8 $ $ 8 8 8 8 8 8 8 '. i 64 4 �_ ppppp p p ppg i 8 O O 8 8 8 8 8 8 8 $ § � xg §m § 0 N N M a aA N w .,..la 8 A 8 8 8 8 8 8 8 8 8 8 8 8 $ 1 ld 1 � M N M d$ §. § § § g_ §pp § $ 8 g 04. H N a N - - N a i 8- 1 IPA-1 piiiix rE Ith 4 8 0 Ig3H4siEmi q 4 I I I I leil a E E E t i i I iikkil S ! 2E I 1 - P ? li m 8 i aa gl N a v E i 6111 t A 1' 3 1lEhillii as 1 g 0 -11R itir8- 8- 8- z � 3 12 JP i , INTERNAL REVENUE SERVICE DEPARTMENT OP THE TREASURY P. 0. BOX 2508 CINCINNATI, OH 45201 Employer mployer Identification Number: Date: DEC 1 47-4146841 DLN: 17053189313005 AIKEN SYMPHONY ORCHESTRA Contact Person: C10 THOMAS C HOFSTETTER PETER A ORLEIT ID# 31436 262 RABTGATE AVE PM 44[ Contact Telephone Numb* : AIKEN, SC 29803 (877) 829-5500 Accounting Period Ending: June 30 Public Charity Status: 509(a) (2) Form 990/990 EZ/990 N Required: Yes Effective Date of Exempti n: May 18, 2015 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We're pleased to tell you we determined you're exempt from federal income tax under Internal Revenue Code (IRC) Section 501(c) (3) . Donors can deduct contributions they make to you under IRC Section 170. You're also qualified to receive tax deductible bequests, devises, transfers or gifts under Section 2055, 2106, or 2522. This letter could help resolve questions on your exempt status. Please keep it for your records. Organizations exempt under IRC Section 501(c) (3) are further classified as either public charities or private foundations. We determined you're a publ. charity under the IRC Section listed at the top of this letter. If we indicated at the top of this letter that you're required to file Form 990/990-EZ/990-N, our records show you're required to file an annual information return (Form 990 or Form 990-EZ) or electronic notice (Form 99.E N, the e-Postcard) . If you don't file a required return or notice for three consecutive years, your exempt status will be automatically revoked. If we indicated at the top of this letter that an addendum applies, the enclosed addendum is an integral part of this letter. For important information about your responsibilities as a tax-exempt organization, go to www.irs.gov/charities. Enter "4221-PC' in the search bar to view Publication 4221-PC, Compliance Guide for 501 (c) (3) Public Charities, which describes your recordkeeping, reporting, and disclosure requirements. Letter 947 IL; ailcen HAMBER OF COMMERCE 0 February 13, 2023 j L _ City of Aiken PRT State Accommodations Tax Grant Application L____1 PO Box 1177 Aiken, SC 29802 Dear Mrs. Lozon: I Please find attached our State Accommodations Tax Grant Application, includingletter of intent, IRS tax status documentation, marketing spreadsheet, and potential media reach map. .— I'm including this cover letter to ask that the committee consider a small -__r increase in our requested funding. r6=3 - - As we begin planning for Aiken's Makin' and the promotion of the event, we find that our media dollar simply does not go as far as it once did. We have - requested 0, 0 n for w os th ha participatedeste $1 in00 this a program.nual Weell are ver always the last grateful5-year for anyatwe portionve of our — -- request being funded. — Please consider approving our new request of $15,000. We understand that —E—........— it may be difficult to fully approve a 50%increase, we ask that you consider the following: • Aiken's Makin' is one of the first events of the physical year. By the time this group considers a second round of funding in September, it i- will be too late for Aiken's Makin' to benefit. U • We are also increasing our budgeted investment in the marketing of Aiken's Makin' from $3,000 to over$6,000. Your consideration of our increased request is greatly appreciated. [:____ _pi Sin ly, --------I 0 4-- ianne Phillips VP Administration J�1 -- 1+1+II IIEnclosures 121 Richland Ave. E Aiken, SC 29801 (803)641-1111 ACCREDITED For Accommodations Tax Committee Use Only r� t .j Amount Requested: Date Received: 4 i I ► i File #22-23: _ AixDate Reviewed: �n Information Completer Need More Informations Date Contacted: 0SOUTHCAROLINAM) Amount Awarded: Date Award Notification Sent: STATE ACCOMMODATIONS TAX GRANT REIMBURSMENT PROGRAM CITY OF AIKEN AIKEN, SOUTH CAROLINA FUNDING APPLICATION APPLICATION MUST BE TYPED DEADLINE: Received no later than Monday, February 13, 2023 by 5 pm. Applicant must follow the procedures in the City of Aiken State ATAX Handbook when completing this application. 1. Name of Project: Aiken's Makin' 2. Project Date (must occur between July 1,2023—June 30,2024): September 8&9,2023 sOne-time project Ongoing project New Project If Existing Project 3. Project Category: QAdvertising & Promotion of Tourism / Advertising & Promotion Arts/Cultural Event 1 Advertising & Promotion of Large Tourist Event 4. Detailed description of the project to include your targeted audience (if additional space is needed, please use an additional piece of paper): Aiken's Makin' is a two-day arts and crafts show held the Friday and Saturday after Labor-Day each September. An outdoor festival on Park Avenue from the City of Aiken Train Museum to the intersection of Park Avenue and Chesterfield Street. We try to have offerings for all ages an genders. Our advertising target market is female 28 - 60. We do attract attendees of all ages, races, and backgrounds. Aiken's Makin' offers something for everyone from crafts to food, attracting event the pickiest of eaters. City of Aiken State Accommodations Grant FY 23 24 5. Program/event location (physical location): Park Avenue from Union to Chesterfield Street Is the program/event located within the city of Aiken, SC?[]Yes nNo 6. Name of Non Profit Organization/Sponsor: Aiken Chamber of Commerce Name of Administrative Official: J. David Jameson Telephone: 803.645.0502 Fax: 803.641 .4174 E-mail: djameson@aikenchamber.net Mailing Address: PO Box 892 Aiken, SC 29802 City State Zip Code The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. 7. Type of Organization: a. n Government Entity: []Agency, Board Commission b. a 501C Organization (non-profit) Proof of Non-profit Status from IRS or the State of SC as registered with the Internal Revenue Service must be attached to this application (even if you have submitted an application in the past). 8. Non-Profit Organization/Sponsor Federal ID Number: 57-0299487 9. Program/event Coordinator: Dianne Phillips Telephone: 803.645.0169 Fax: 803.641 .4174 E-mail: dphillips@aikenchamber.net Mailing Address: PO Box 892 Aiken SC 29802 City State Zip Code 10. What non-financial partnerships do you have for this event? What role will these groups play? WRDW-TV, WJBF, iHeart Media, breezeline, and the Aiken Standard all support the event with media exposure Dumpster Depot, Textron,Augusta Communications, and Aiken Rescue all provide needed services during the event 11. Has event been funded through the City of Aiken State Accommodations Tax Funding Program in the past 5 years? ✓Yes nNo If yes, complete the chart: Amount Amount Amount Year requested awarded reimbursed lig 2018-2019 10000.00 10000.00 10000.00 0 2019-2020 10000.00 10000.00 8423.93 2020-2021 10000.00 10000.00 00 11 2021-2022 10000.00 8000.00 8000.00 2022-2023 10000.00 10000.00 City of Aiken State Accommodations Grant FY 23-24 12.Total#of event attendance for previous year: 20,000 approximately Date: 9/9& 10/2022 Total number of tourists in attendance for previous year: 1440 est attendance vs surveyd Total room nights generated the last time this event was held: 119 from actual surveys collected *if this is a new event please give estimated attendance/room night figures with justification. "A tourist is defined as someone who travels more than 50 miles one way to attend an event and stays overnight in paid or unpaid accommodations or someone who plans a day trip to places 50 miles or more,one way, from their home." 13. Explain the economic impact this event will have on the City of Aiken in the following areas. Be detailed in your justification and attach a separate sheet of paper if necessary. Lodging: through local accommodation facilities Food/Beverage: 129 surveys reported spending in PxcPss of$8,400 on FIB while visiting Aiken if you consider how many people actually attend our event this number can grow exponentially. Retail: fi2 surveys reported spending in excess of$7, flfl in retail purchases while visiting Aiken One survey even stated that they would be spending upwards of $1,000 while in Aiken Other: No other spending was obtained from our surveys. 14. What marketing will be included in your plan as outlined in this application? (Check all that apply.)* Rack Cards xxxx Cable/Television Ads xxxxxx Digital Advertising (check all that apply) Brochures xxxx Radio Ads xxxxxx Event Website Magazine Ads Billboards xxxxxx Facebook Ads xxxxxx Newspaper Ads AOL/Google/Bing Ads xxxxxx Online Newspapers/Magazines xxxxxx Other(Please Explain) broadcast email *M ust match marketing spreadsheet 15. Event/Project Operational Budget: $45,000 budget (This is not how much you are requesting from the City of Aiken State A-tax Grant, but what it costs to operate your event/project in its entirety) 16. a. City of Aiken (State) A-tax Marketing Funds Requested: $15,000.00 b. Applicant Marketing Funds Provided (Not A-tax): $6,135.00 City of Aiken State Accommodations Grant FY 23-24 17. Revenue Sources: Please check all sources of revenue that are pending or approved and the amount of funds to be received: Requested Approved Amount nState Accommodations Tax: City of Aiken $ (this amount should be the same as the total listed under number 16a and should match the amount requested on the marketing spreadsheet) u Aiken County Accommodations Tax: $ nPrivate Funds/Grants: $ f l Donations: $ ❑✓ Sponsorships x _ $44,500 SC Parks, Recreation, and Tourism: Tourism Advertising Grant (TAG) $ Admissions: $ Merchandise Sales: x $2,000 Ir l Other(please list): Application Fees x $6,450 Vendor Fees x $61 ,100 TOTAL ANTICIPATED PROGRAM REVENUE $ 114,050 To complete your application, please complete the attached marketing spreadsheet and submit it as an attachment to your application. 18. Statement of Assurances If the grant application is awarded funding, we agree, as representatives of the organization named in this application, to provide any and all records pertaining to this grant for inspection by the City of Aiken State Accommodations Tax Committee upon request. In addition, we agree to and will adhere to all guidelines regarding the use of the City of Aiken Tourism logo in our advertising materials. The signatures required from the Project Coordinator and the Non Profit Organization/Sponsor cannot be the same person. J. David Jameson Project Co dinator's Name (typed) Date Z 1Z3 Project Coordinator's Signature Date Dianne Phillips No 're fit Organizati• /I , ...r Administrative Official's Name (typed) Date 1 z1i3) Non-Profit Organization/Sponsor Administrative Official's Signature Date RETURN TO: City of Aiken Parks,Recreation and Tourism Department Deadline: State Accommodations Tax Grant Reimbursement Program Monday, PO Box 1177 February 13, 2023 Aiken,S.C.29802 by 5 pm City of Aiker Attention:Casey Lozon al e ACCOMMODATIONS TAX COMMITTEE USE ONLY 11 Received: STATE ACCOMMODATIONS TAX GRANT REIMBURSEMENT PROGRAM 2023-2024 LETTER OF INTENT Name of Non-Profit Organization/Sponsor:Aiken Chamber of Commerce Project Coordinator: Dianne Phillips Telephone: 803.645.0169 Fax: 803.641.4174 E-mail: dphillips@aikenchamber.net Mailing Address: PO Box 892 Aiken SC 29802 City State Zip Code Project Category: Amount Requested: $10,000 (IC)Advertising& Promotion of Tourism (t)Advertising& Promotion Arts/Cultural Event ($)Advertising& Promotion of Large Tourist Event Name of Project:Aiken's Makin' Detailed description of the project to include your targeted audience (200 words max): Two-day arts and crafts how offering shopping for all ages.Targeted audience 25-55 year old females Over 200 vendors line the street and parkways of Park Avenue from Union to Chesterfield Street. Dia Phillips _ 10/25/22 Pr jecj Coordinators N Date f t1 G { c r 214,-- - Project Coordinator's Signature Date J. David Jameson 10/25/22 Non-Profit/Sponsor Official's Name Date Non-Profit Sponsor Official's Signature Date Return to: City of Aiken Parks, Recreation and Tourism Department ciozon@cityofaikensc.gv State Accommodations Tax Grant Reimbursement Program (803) 502-4856 PO Box 1177 Aiken, S.C. 29802 111 Chesterfield St. S. Attention: Casey Lozon Aiken, SC 29801 Deadline: October 31st, 2022 Mandatory ATAX Workshop dates: Nov.9"2:00--4:00 pm&Nov. 10'h 9:00-11:00 am 'Workshop details will be shared to eligible applicants who submit LOIs by the Oct.31"deadline. Internal Revenue Service Department of the Treasury Returns Program Management District Director Staff - Taxpayer Assistance P.U. Box 1055 - Room 1109 STOP 520 401 West Peachtree St. , NW Atlanta, GA 30370 Greater Aiken Chamber Of Date: Commerce Au8'tst 26 r 1993 Refer Reply To: P 0 E:ox 892 RPM:EOtTPAt1109 Aiken? SC 29802 Your Inquiry Dated: June 12, 1993 EINt 57--02299'487 Dear Taxpayer l We have received your letter requesting confirmation of .Your exemption from Federal income tax , You were recognized :is en organization c: r mpt. from Federal income tax under section 501 (c) (06) of the Internal Revenue Code by our letter of April 19416, The tax exempt status recognized by our letter referred to above is currently in effect and will remain in effect until terminated? modified or revoked by the Internal. Revenue Service , Any change in your character ? purposes or method of operation must be reported to us so we can consider the effect of the chan._te on your exempt. tatits . You must also report any change ir, your name or .address , Thank you for your cooperation, S ' r - l.yr (7i7i A44( , Robbie Mi .h . 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Applicant must follow the procedures in the City of Aiken State ATAX Handbook when completing this application. 1. Name of Project: Battle of Aiken 2. Project Date (must occur between July 1,2023—June 30, 2024): Feb 23, 24, 25, 2024 I I One-time project DOngoing project ! 1 New Project I I Existing Project 3. Project Category: Advertising & Promotion of Tourism Advertising & Promotion Arts/Cultural Event Q Advertising & Promotion of Large Tourist Event 4. Detailed description of the project to include your targeted audience (if additional space is needed, please use an additional piece of paper): The award wining 29th Annual Battle of Aiken Festival is the largest outdoor drama in Carolina. The event also sponsors History for Kids, the largest school field trip in SC. The overall attendance for the three day event is from 9,000 to 14,000 annually. See attached City of Aiken State Accommodations Grant FY 23-24 #4. Description Continued (Attachment): .The Battle has a 28 year track record of using A-Tax funding effectively to attract tourists to Aiken. -in 2006, the Battle was recognized by the State Park Recreation and Tourism Department as best tourist event in SC. .The Battle has helped in the marketing branding of Aiken across the country. Each year visitors come from 20 to 30 states and several countries. Over the years, visitors have come from all 50 states as well as Canada, England, Australia, Germany, France, Belgium, South Africa, Mexico, Brazil, and Czechoslovakia! •The Battle of Aiken festival recreates and commemorates one of the most important events In Aiken's history: the Civil War battle that saved Aiken from being burned! 'Heritage tourism is one of the largest tourism categories in the nation. For example, over 80% of vacationers visit a historical site during their vacation. •The Battle takes place in February when little else is going on to attract visitors to Aiken. This gives media exposure to Aiken during February. •Many news organizations and national magazines have written articles about the event providing additional Aiken exposure each year. Thousands come to watch the Battle of Aiken Festival each year! 4 ti` Y- y 0.i.: ,,,.. t. ,. . 4 t-•• , '' '' e * y. - n • it I IrL .t s' i.• .r:' 117t* •/ ,Iy lr, ie4- ma' '-� l' 1 0. Z -1 d -.l f-C;:1,- , c ." '/'. ' '',i P._., . ,, = ". Vitt - : .) .err / '•idt•• ' 1 ' (i•:4°•11.4rs "....(4 ' /' \;" ''4.'. r i - 'r '-). ..;s4.-- 1:4ei � 1f: i 4' i j . �1, ,i, , :- I' ''' `' A,per,r�/ '. ' " , _.„Wp : .{ • 1 .g.fyi .4 iik-1 or - _ 414- 4,,,.. iii . -$4,:..„, irr-7------ �w ! �, ♦ t d .y r1� 1, i+� k� 4 . 0• N � ••' � +�. �F4 (1 , 4, e Iv , or r am, '.. A 4 tOIP`k for 1..... ----- -----,-;-,1 . i 4 , 4 -r J Cr! , _h Battle of Aiken Park. Next to City Property. 5. Program/event location (physical location): Is the program/event located within the city of Aiken, SC?QYes ✓ONo Barnard E Bee Camp 1575 6. Name of Non-Profit Organization/Sponsor: Pete Peters , Grant Coordinator & Marketing Name of Administrative Official: 803-998-6937 None petersvacs C aol.com Telephone: Fax: E-mail: Battle of Aiken, PO Box 1863, Aiken SC 29802 Mailing Address: City State Zip Code The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. 7. Type of Organization: a. ❑ Government Entity: nAgency, Board DCommission b. a 501C Organization (non-profit) Proof of Non-profit Status from IRS or the State of SC as registered with the internal Revenue Service must be attached to this application (even if you have submitted an application in the past). 58-1971897 8. Non-Profit Organization/Sponsor Federal ID Number: Eddie Rodgers, Commander 9. Program/event Coordinator: 803-507-0936 none General1818@yahoo.com Telephone: Fax: E-mail: Battle of Aiken, PO Box 1863, Aiken SC 29802 Mailing Address: City State Zip Code 10. What non-financial partnerships do you have for this event? What role will these groups play? We have over 800 volunteers who run the event: Boy Scouts, Girl Scouts, Center Fire Depart- ment, Living Historians including the Palmetto Battalion, etc 11. Has event been funded through the City of Aiken State Accommodations Tax Funding Program in the past 5 years? {Tiles FINo If yes, complete the chart: Amount Amount Amount Year requested awarded reimbursed ✓ 2018-2019 44,500 27,000 26,891 ✓ 2019-2020 39,500 31,000 30,974 ✓ 2020-2021 39,500 33,600 29,284 ✓ 2021-2022 42,000 15,000 14,165 ✓ 2022-2023 42,000 28,500 City of Aiken State Accommodations Grant FY 23-24 12. Total #of event attendance for previous year: 8,747 Date: Feb 25-27, 2022 Total number of tourists in attendance for previous year: 4,308 Total room nights generated the last time this event was held: 1376 (over 4 days) *if this is a new event please give estimated attendance/room night figures with justification. "A tourist is defined as someone who travels more than 50 miles one way to attend an event and stays overnight In paid or unpaid accommodations or someone who plans a day trip to places 50 miles or more,one way,from their home." 13. Explain the economic impact this event will have on the City of Aiken in the following areas. Be detailed in your justification and attach a separate sheet of paper if necessary. Lodging: $125.00. Several years ago, Aiken County researched that the Battle Festival had a local $1,000,000 economic impact. That year SC PRT selected the Battle as the Governor's best event in SC. Food/Beverage: $103.46. History based tourism is huge nationally. Studies show that 80% of tourists or vacationers visit a historic site during their trip. Tourists and participants to the Battle stay in hotels, dine, and shop in Aiken Retail: $72.27. Over the years, tourists from every Ug state and from 8 countries have visited the Battle Festival. Other: $189.00 14. What marketing will be included in your plan as outlined in this application? (Check all that apply.)* Rack Cards Yes Cable/Television Ads Yes Digital Advertising (check all that apply) Brochures Yes Radio Ads YeS Event Website Yes Magazine Ads Yes Billboards Yes Facebook Ads Yes Newspaper Ads AOL/Google/Bing Ads Online Newspapers/Magazines Other(Please Explain) ' *Must match marketing spreadsheet 15. Event/Project Operational Budget: $ $136,000 (This is not how much you are requesting from the City of Aiken State A-tax Grant, but what it costs to operate your event/project in its entirety) 16. a. City of Aiken (State) A-tax Marketing Funds Requested: $ 42,000 b. Applicant Marketing Funds Provided (Not A-tax): $ 9,500 City of Aiken State Accommodations Grant FY 23-24 17. Revenue Sources: Please check all sources of revenue that are pending or approved and the amount of funds to be received: Requested Approved Amount Q State Accommodations Tax: 42,000 42,000 City of Aiken $ (this amount should be the same as the total listed under number 16a and should match the amount requested on the marketing spreadsheet) 0 Aiken County Accommodations Tax: 2K $ 2,000 nPrivate Funds/Grants: $ 25K $ 25,000 niDonations: nSponsorships $ SC Parks, Recreation, and Tourism: Tourism Advertising Grant(TAG) $ 0 Admissions: 65K $ 65,000 n2K $ 2,000 Merchandise Sales: nOther (please list): TOTAL ANTICIPATED PROGRAM REVENUE $ 136,000 To complete your application, please complete the attached marketing spreadsheet and submit it as an attachment to your application. 18.Statement of Assurances If the grant application is awarded funding, we agree, as representatives of the organization named in this application, to provide any and all records pertaining to this grant for inspection by the City of Aiken State Accommodations Tax Committee upon request. In addition, we agree to and will adhere to all guidelines regarding the use of the City of Aiken Tourism logo in our advertising materials. The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. Pete Peters-Grant Coordinator & Marketing 2.10.23 Project Coordinator's (typed) Date � ,— 74c 2.10.23 Project Coordinator's Signature Date Eddie Rodgers- Commander 2.10.23 Non- rof rganization/Sponsor Administrative Official's Name (typed) Date 2.10.23 Non-Profit Organization/Sponsor Administrative Official's Signature Date RETURN TO: City of Aiken Parks,Recreation and Tourism Department Deadline: State Accommodations Tax Grant Reimbursement Program Monday, PO Box 1177 February 13, 2023 Aiken,S.C. 29802 by 5 pm City of Aiken Attention:Casey l.ozon gog 4 888818888888888S o 0. ; � g SC -61 � ss $ s0cVICI LO $ g 8 Tv -a tia s ifF� � o 4" I"1 u .- ca I.t�yS�,f QQS QQS 3 o ob ? 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S c lv7 E c cn 8 ?s c S c c •a )n E CU `�° M 3 - o ns as d u a -'c co "3 u (o o ;; a o 3 a v) Qz ut u Z C9 u, el la7 `� Z 2 v) C7 pu ul pu fa E o.Q ct S O Q S O O $�O'O S S S S O Q O S p Lo L MD 0 CC o Q o O o 0 0 0 00, 00 0 0 O b uiaoo oa oouioc; Li po c o a Y a) ul 4 v1 ei ei ea CD S rt LLD V7 ei O .4 V co S xt O y_ Y L2 CO N F 7 3 =+ O G V) Q w { C v Z "O N U lj 4, a) N G a, N W rti C7 .0 o m 4 '. -0 O O a) L .2 2 O O fa ego -0 -0 - - E `�° o N a) 'm .@ .Q Q) C. a TA a = c 3 3 ,L W LA a ; v ca Z ,8 c CU Y a y " LL m °LL° , ` - v c ra . c C m �yy Li co- a s n. .0 n`. c N C. LL T _. p ro m CL 4. Fes- )- rn p .� O E E x O Co c o as a) 0 to ad m oo as ro ,� v E as 2 O u 'o` 3 cc o 0 c^c Z Z 0 o ao 2 C.) ul o cc -0o i, 0 o r`- Lo a vi vi Y ILI col E o.)) 4) C E o W `° o E G q 3 7 v v y 0 Na Z 0 0 2 u '.) u r`a O N atol ti G Q !a c 41 •C `a a) - Y E m aED W _ OD l7 'O ui aJ m i_ u aJ C is s 3 Z O O +' 2 1° a) c u 0 w c N O u O C �_ C (a IOa al 0 E 3 u Z ' a 'C Y ••— ro SC x � � � d � � �^ � yYX33 �svm � n E °Q2` � Q •o N � � a, � X � X ; •=, mac � vao c d Z Q d . H_4J F- m CG Z W C J u L.) 0.�17 J v) L < Q INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. BOX 2508 CINCINNATI, OH 45201 //�� �I Employer Identification Number: Date: A U G 2 5 2016 58-1971879 DLN: 17053132370016 B-G BARNARD E BEE CAMP #1575 SCV Contact Person: 30 ARABIAN CT MRS. M. TAYLOR ID# 52449 WARRENVILLE, SC 29851-2827 Contact Telephone Number: (877) 829-5500 Accounting Period Ending: July 31 Public Charity Status: 509(a) (2) Form 990/990-EZ/990-N Required: Yes Effective Date of Exemption: December 15, 2010 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We're pleased to tell you we determined you're exempt from federal income tax under Internal Revenue Code (IRC) Section 501(c) (3) . Donors can deduct contributions they make to you under IRC Section 170. You're also qualified to receive tax deductible bequests, devises, transfers or gifts under Section 2055, 2106, or 2522. This letter could help resolve questions on your exempt status. Please keep it for your records. Organizations exempt under IRC Section 501 (c) (3) are further classified as either public charities or private foundations. We determined you're a public charity under the IRC Section listed at the top of this letter. Based on the information you submitted with your application, we approved your request for reinstatement under Revenue Procedure 2014-11. Your effective date of exemption, as listed at the top of this letter, is retroactive to your date of revocation. Our records show you were previously tax exempt as a subordinate under group exemption number 5443. Because you applied for and were granted your own individual tax-exempt status, you no longer rely on your affiliation with a parent organization for recognition of your tax exemption and you' ll be listed individually in the Exempt Organizations Select Check (Pub. 78 data) . If, in the future, you choose to become a subordinate under a group ruling, you'll lose your individual recognition of tax-exempt status and you'll no longer appear in the Exempt Organizations Select Check (Pub. 78 data) . Moreover, if you become a subordinate under a group ruling and your parent organization loses its tax-exempt status, you also will lose your exempt Letter 947 The YAqe -4' South Carolina vro y1/ 4 „ :,... .:,. �i'`4 'h9,�c :-. till,. :�r f r(ijo • 11 �`r•iiGi�� �• ( v ( ice o Secretary of State Jim .: `+ Certificate of Incorporation, Nonprofit Corporation -,,, rr— , tQa I, Jim Miles, Secretary of State of South Carolina Hereby certify that: z. BIG BARNARD E BEE CAMP #1575 (SCV), '; a nonprofit corporation duly organized under the laws of the state of South Garolina : on May 30th, 1997, and having a perpetual duration unless otherwise indicated r. below, has as of the date hereof filed a Declaration and Petition for Incorporation of a nonprofit corporation for Religious, Educational, Social, Fraternal, Charitable or other oleemosynary purpose. C Now, therefore, I Jim Miles, Secretary of State, by virtue of the authority in me vested, • ?F-',,.,-+. by Chapter 31, Title•33, Code of 1976 and Acts admendatory thereto, do hereby de- 0. r clarc. the organization to be a body politic and corporate, with all the rights, powers, 0. privileges d immunities, and s;ubk ct to all the limitations and liabilities, conferred by 1: Chapter 31 , Title 33, Code of 1976 and Acts amendatory thereto. ;� G iven under my Hand and the G reat Seal of the State of South Carolina this 30th day of May, 1997. 1)11j t 1.- ter+-�.k, ti e 4i p -- Jim Miles^SP retery of State f_Tkimmikv:t-pwrommAifiRtAttoixilt.Atwatogo.kowamtkrowitunfolm �.+�,r,l! � .....,..7.r. .nn t;�T�„2Iin:n I'•N 3oum Cm-- Crrn •s.v, ..4 n C.tpc.r - .F..i, �1•s:-�Nl ..',l 0.:ae r•CF,�.••.!: 3.'� ,Y['•we...31.:.Ix:u,:�m•a;IurS •i.p r9• :.vgq!Y :Orn..,:irn • ." I' 'q•. art1.,, .,, -`.d(:C•.,.`t4l,N•.. .ryas!A la R9y efee w'..t' .1. f... f✓N'!3 ,11:"'G.:r'•.tel?ratti:'1 w. x - For Accommodations Tax Committee Use Only �� - — Amount Requested: V. Date Received: I File #22-23: aJ en Date Reviewed: information Complete El n Need More Informations Date Contacted: kOUTHCAROLINAJ Amount Awarded: Date Award Notification Sent: STATE ACCOMMODATIONS TAX GRANT REIMBURSMENT PROGRAM CITY OF AIKEN AIKEN, SOUTH CAROLINA FUNDING APPLICATION APPLICATION MUST BE TYPED DEADLINE: Received no later than Monday, February 13, 2023 by 5 pm. Applicant must follow the procedures in the City of Aiken State ATAX Handbook when completing this application. 1. Name of Project: AIKEN WILD WEST FEST 2. Project Date (must occur between July 1, 2023—June 30, 2024): NOVEMBER 4TH & 5TH, 2023 EjOne-time project ZOngoing project 0 New Project I l Existing Project 3. Project Category: •Advertising &Promotion of Tourism III Advertising & Promotion Arts/Cultural Event is Advertising & Promotion of Large Tourist Event 4. Detailed description of the project to include your targeted audience (if additional space is needed, please use an additional piece of paper): The 5th annual Aiken Wild West Festival is a living history event with a pioneer and Western theme. This genre of events is popular across the nation and features Native American, Colonial War, Revolutionary War, Mountain Men, Southern Pioneer, post Civil War, and Western American frontier life. The action includes Revolutionary musket fire, roping exhibits, fur trappers, women's fashions, and gunfight shootout scenarios. The event has grown via word of mouth and the Aiken Tourism Director suggested that we apply for an A-Tax grant to recruit potential out of state tourists to Aiken. See Attachment#4 City of Aiken State Accommodations Grant FY 23-24 1 t . e For Accommodations Tax Committee Use Only fe/4.,...,.:„-,t7:, Amount Requested: 1,r: 't - r Date Received: i 1 i ► File#22-23: ailen Date Reviewed: Information Complete Need More Informations Date Contacted: 1/4„SOUTHCAROLINA) Amount Awarded: Date Award Notification Sent: STATE ACCOMMODATIONS TAX GRANT REIMBURSMENT PROGRAM CITY OF AIKEN AIKEN, SOUTH CAROLINA FUNDING APPLICATION APPLICATION MUST BE TYPED DEADLINE: Received no later than Monday, February 13, 2023 by 5 pm. Applicant must follow the procedures in the City of Aiken State ATAX Handbook when completing this application. 1. Name of Project: AIKEN WILD WEST FEST 2. Project Date (must occur between July 1,2023--June 30, 2024): NOVEMBER 4TH & 5TH, 2023 nOne-time project n Ongoing project El New Project ❑Existing Project 3. Project Category: Advertising&Promotion of Tourism -.Advertising& Promotion Arts/Cultural Event MI Advertising& Promotion of Large Tourist Event 4. Detailed description of the project to include your targeted audience (if additional space is needed, please use an additional piece of paper): The 5th annual Aiken Wild West Festival is a living history event with a pioneer and Western theme. This genre of events is popular across the nation and features Native American, Colonial War, Revolutionary War, Mountain Men, Southern Pioneer, post Civil War, and Western American frontier life. The action includes Revolutionary musket fire, roping exhibits, fur trappers, women's fashions, and gunfight shootout scenarios. The event has grown via word of mouth and the Aiken Tourism Director suggested that we apply for an A-Tax grant to recruit potential out of state tourists to Aiken. See Attachment#4 City of Aiken State Accommodations Grant FY 23-24 #4 Attachment: Description This is our first application for A-tax funding. For four years, the event has run with Just local word of mouth promotion. Wild West events are a popular national type of genre. With A-tax funding the event could get its share of the tourism market In this genre. The event is focused on attracting families with young children. ag THE FOURTH ANNUAL - 10 AWr1CAN FR NTKfl WE4TLN !IA 875.0, — 4,010 ,csi V. Girn AND CT 10 AU TILL 4 Pi DAILY 1210 Powell Pond Rd. off 1-20 Exit 18 Battle of Aiken Park • Aiken SC ( . 4' — Tun for Me Miele Tomiir -- Contest for Best Dressed Cowboy a Cowgirl ! 1 ,, COME'OFT AND BATCH +HISTORY COME ALIVE!!! • hat�. ps :/ / battleofaiken. 00m/ wildwev/ ''.... - 10:5 II,, k , - it., , , \ "‘ -.- )c . ,- c. .°,., 1^,--s- •71- ''''‘.' 1.;7-• -- ig la•,,A.rkt.1 i. III S-c " .ice ..:t.>�.,:'_.i..'I KA i 4+. , r" . Native American Life • Blue Grass Music • Food&Beverages Pony Rides • Hay Rides •Cannon Fire • Cavalry Saber Fight Story Tellers •Weapon bisplays • Pioneers•Fur Trappers Revolutionary War Soldiers ►Military Time Line Recreation of the O Corral • Root Beer&Sarsaparilla Saloon Scorch Irish Frontier Bagpipe Music pistorid log Cabin Tour • Frontier Crafts Battle of Aiken Park next to City of Aiken Land 5. Program/event location (physical location): Is the program/event located within the city of Aiken, SC?[]Yes a✓ No Barnard E Bee Camp 1575 6. Name of Non-Profit Organization/Sponsor: Pete Peters, Grants and Marketing Name of Administrative Official: 803-998-6937 petersvacs@aol.com Telephone: Fax: E-mail: P.O.Box 1863, Aiken SC 29802 Mailing Address: City State Zip Code The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. 7. Type of Organization: a. 0 Government Entity: []Agency, OBoard []Commission b. a 501C Organization (non-profit) Proof of Non-profit Status from IRS or the State of SC as registered with the Internal Revenue Service must be attached to this application (even if you have submitted an application in the past). 58-1971897 8. Non-Profit Organization/Sponsor Federal ID Number: Eddie Rodgers, Commander 9. Program/event Coordinator: 803-507-0936 general1818@yahoo.com Telephone: Fax: E-mail: P.O.Box 1863. Aiken SC 29802 Mailing Address: City State Zip Code 10. What non-financial partnerships do you have for this event? What role will these groups play? We have 50 living historians, as well as 100 Boy Scouts, Trail Life, Girl Scouts, and Royal Rangers who help put on the event 11. Has event been funded through the City of Aiken State Accommodations Tax Funding Program in the past 5 years? ❑yes a o if yes, complete the chart: Amount Amount Amount Year requested awarded reimbursed 2018-2019 0 0 0 2019-2020 0 0 0 2020-2021 0 0 0 2021-2022 0 0 0 2022-2023 0 0 0 City of Aiken State Accommodations Grant FY 23-24 12. Total #of event attendance for previous year: 1150 Date: 11/5&6/2022 Total number of tourists in attendance for previous year: 327 Total room nights generated the last time this event was held: 141 *if this is a new event please give estimated attendance/room night figures with justification. "A tourist is defined as someone who travels more than 50 miles one way to attend an event and stays overnight in paid or unpaid accommodations or someone who plans a day trip to places 50 miles or more,one way,from their home." 13. Explain the economic impact this event will have on the City of Aiken in the following areas. Be detailed in your justification and attach a separate sheet of paper if necessary. Lodging: $103.11. Even without ATax advertising, surveys showed 46 hotels nights were used out of 376 surveyed. Prorating this % times the overall attendance shows that as many as 141 hotel nights were used. With advertising, we believe this number will double or triple. Food/Beverage: $59.57 Retail: $33.60 Other: 43.33 See Attachment#13 14. What marketing will be included in your plan as outlined in this application? (Check all that apply.)* Rack Cards x Cable/Television Ads x Digital Advertising (check all that apply) Brochures x Radio Ads x Event Website x Magazine Ads x Billboards x Facebook Ads x Newspaper Ads AOL/Google/Bing Ads Online Newspapers/Magazines Other(Please Explain) *Must match marketing spreadsheet 15. Event/Project Operational Budget: $ 43,800.00 (This is not how much you are requesting from the City of Aiken State A-tax Grant, but what it costs to operate your event/project in its entirety) 16. a. City of Aiken (State) A-tax Marketing Funds Requested: $ 10,000.00 b. Applicant Marketing Funds Provided (Not A-tax): $ 1500.00 City of Aiken State Accommodations Grant FY 23-24 #13. Attachment Economic Impact Over four years, we have slowly built the Wild West Festival simply by word of mouth. Last year we surveyed 376 visitors out of the 1150 who attended. 28.5 % were tourists (from over 50 miles away). We had tourists from Virginia, Ohio, MN, MO,Georgfa, and North Carolina. Surveys showed 46 hotel rooms were used. This, extrapolated, could indicate 141 rooms were used. This is amazing because we had no Atax advertising in those areas. Word of mouth over 4 years brought them. With advertising, we expect visitors to double or triple. f :. .* -‘, ,-;;;3117:'_ 14 -414, 0111011( i Jr a•-1 ' '. . ' - 1 4 ... lilt:6:y oil,/. ,, . 6., \ji ,, ,,--41,1,,..t. 4111111V,...; , . , .44.0" ). t \ 1 .4t i . 4f 4 • *'' i ° - --,- 'NI. ( r -,h I r. ‘.. s. 4o. ♦P 3 I:4444i ''.'-6* •• t, ii, ,..'• 4110. 110ist..., ice, ,„ M •_ �,�'�r — =� 2;7 4}u .+._ . ,i - *A. . `�" 0�....,hyt, '.-\ l .may J i Yrle,�"5 ♦ � 'l - Aff, �I`,S``' ti.• ` . xt,.� } t _ _.tom . �II 'A, { V r 1r •°�:.a• 1f • t s., . ,pillk l'..7'':-1 4 �. .i f yl t �s ` I i i . n1 , 17. Revenue Sources: Please check all sources of revenue that are pending or approved and the amount of funds to be received: Requested Approved Amount ElState Accommodations Tax: 10K 10,000.00 City of Aiken $ (this amount should be the same as the total listed under number 16a and should match the amount requested on the marketing spreadsheet) ElAiken County Accommodations Tax: _ $ 5.8K 5,800.00 riPrivate Funds/Grants: $ Donations: $ n Sponsorships 8K $ 8,000.00 nSC Parks, Recreation, and Tourism: Tourism Advertising Grant (TAG) $ ❑ 20K 20,000.00 Admissions: $ nMerchandise Sales: $ nOther(please list): 43,800.00 TOTAL ANTICIPATED PROGRAM REVENUE $ To complete your application, please complete the attached marketing spreadsheet and submit it as an attachment to your application. 18. Statement of Assurances If the grant application is awarded funding, we agree, as representatives of the organization named in this application, to provide any and all records pertaining to this grant for inspection by the City of Aiken State Accommodations Tax Committee upon request. in addition,we agree to and will adhere to all guidelines regarding the use of the City of Aiken Tourism logo in our advertising materials. The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. Pete Peters- Marketing and Grants 2.10.23 Project Coordinator' Name (ty ed) Date Project Coordinator's Signature ate Eddie Rodgers- Commander 2.10.23 No• - 'it • • 'zation/Sponsor Administrative Official's Name (typed) Date 110 Non-P • Organization/Sponsor Administrative Official's Signature Date RETURN TO: City of Aiken Parks,Recreation and Tourism Department Deadline: State Accommodations Tax Grant Reimbursement Program Monday, Po Box 1177 February 13, 2023 Aiken,S.C.29802 by 5 pm City of Aiken Attention:Casey Lozon 4 -0 � 8 a 8888888 8 0. ; a Iii § 8 I - CV 88 § 8 $ 8 $ S r to aW • a3 1 � o G fp 0 0 x f0 "' u w � ~ ro o Y u u >S m 888 8 8 w E al) >- Z " 8 ▪ C • 8 �ti �� I" wo 8 .t Qf 4, d CU) O , 88�8 88888888 0 a p ap O a s p a a p a O a a O O o N Q o 4�� O mom IN t O Li O O op 000n 0 > -47,t X a) W aJ -c c < 4. O CU I . A . 4. c , , -, u C o N 4' o a) aroi u a 4. �' = o C It C a ro c a '�i a ti, 3 vui E c E Z l7 c 7 3 so :a .. 0 3 c9 EToc o ro d amain zuru1359 ° 3 to E I_ w - 0 § 8 _ BggSoBoo o ro wQ i0 'fCO6 0 aaa aa 'r) U) c O a 0 cc N Os O 3 cn u u .c u) a) 3 CU o toz c •O a, -0 m a Qd , d F c v3i f2 j, Z E w 2 a r m v) ro C w at a c 'a .0 PO 'O tu O c Y a) C a 67 Q! a; m ra a) �m d M u. > 4_, ).+ '� ro io to co E E ` O O M._ c . c ro O as ro a, an ao 'aa ._ m ._ u a) E 2OU 000,ao,a s ✓ VI o: (tI ? O a) o 34. '- }J L a {A 4, W ha c H c a ate') to a�-, i c o 0 E Q IP CI_ 3 tea) a) - Y H w N C 0 0 E u '^ a CCoo 3 • 'C 10 a) to a • ..y Y '0 vat ai as W a ro ro y c D d O c ai ms bO C7 0 �Fl° v e aO � v 2 ro E m u vi c ._ a) _c Z 4 +' ro ro v U O c n 3 C ro Y w 0 C 0 (o ro �a 0 CO TO ` U O O '- E aroi F~ )Lf) N y 06 c C x U cc E a a, a) m y axi VI c a oa c 4 2• CO C. a ¢ _C > m H Z a° -I 0 c .4 Q __...,4 / 1 . .. ,, •-.1 a �` If f�,e 5 /ate of South Caroina . , ...)., ,i H: a ` �1t il :1 Office of Secretary of State Jim Miles ' ;! (�c rt f gate of 'lnaarporaf an, Nonprofit Corr orafian . P, Jim Miles, Secretary of State of South Carolina Hereby certify that. :f # t :-- i/G £BARN RD 1 ., 3frIE CAMP 1/1575(SCV --' rr• a nonprofit corporation duly organized under the laws of the state of South Garolina ; :r". on Allay 30th, 1997, and having a perpetual duration unless otherwise indicated `` below, has as of the date hereof filed a Declaration and Petition for Incorporation of a :_,< - •tOnl)rofir corporation for Religious, Educational, Social, Fraternal, Charitable or other leomosynary purpose Now, therefore, I Jim Miles, Secretary of State, by virtue of the authority in me vested, F by Cflapter 31 , Title-33, Code of 197E and Acts admendatony thereto, do hereby de- clan;: the organization to be a body politic and corporate, with all the rights, powers, ''A: �h�iviio� es �- P-� 9 ••° andimmunities, ' nd subject to all the limitations and liabilities, conferred by Uhapter 31 Title 33 Code of 1976 and Acts amendatory thereto. .. CG,ven tinder my Hand and the Great Seal of ►; " the State of South Carolina this 30th day of May, 1997. 1. E 'l y 17 ll. 7 e::,,..74400x0. 4.::E ~• / uc .% jirn ¢,1;ies Secretary of 9ts!o ,r•M 1 I ��7 r Mini""i h_�l .p 7 i.6r141 riiT!M. .ill l .j i .101119.1...4iFii l A 1 1 M A�I 1 j i f V4 ✓N _ .S. f ; .... nt"i c 43 -/1..f—d /.sec JS .1 . .,'(]`-f h - =31. r:.r I .. _ -.li '•! •i>I .. ^I: :'M_Y.N1s ii-:':1, .•.1'y i - INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. 0. BOX 2508 CINCINNATI, OH 45201 Date: A� � 2 � 2016 F5tg1�97�879entification Number: DLN: 17053132370016 B-G BARNARD E BEE CAMP #1575 SCV Contact Person: 30 ARABIAN CT MRS. M. TAYLOR ID# 52449 WARRENVILLE, SC 29851-2827 Contact Telephone Number: (877) 829-5500 Accounting Period Ending: July 31 Public Charity Status: 509(a) (2) Form 990/990-EZ/990-N Required: Yes Effective Date of Exemption: December 15, 2010 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We're pleased to tell you we determined you're exempt from federal income tax under Internal Revenue Code (IRC) Section 501(c) (3) . Donors can deduct contributions they make to you under IRC Section 170. You're also qualified to receive tax deductible bequests, devises, transfers or gifts under Section 2055, 2106, or 2522. This letter could help resolve questions on your exempt status. Please keep it for your records. Organizations exempt under IRC Section 501(c) (3) are further classified as either public charities or private foundations. We determined you're a public charity under the IRC Section listed at the top of this letter. Based on the information you submitted with your application, we approved your request for reinstatement under Revenue Procedure 2014-11. Your effective date of exemption, as listed at the top of this letter, is retroactive to your date of revocation. Our records show you were previously tax exempt as a subordinate under group exemption number 5443. Because you applied for and were granted your own individual tax-exempt status, you no longer rely on your affiliation with a parent organization for recognition of your tax exemption and you'll be listed individually in the Exempt Organizations Select Check (Pub. 78 data) . If, in the future, you choose to become a subordinate under a group ruling, you'll lose your individual recognition of tax-exempt status and you'll no longer appear in the Exempt Organizations Select Check (Pub. 76 data) . Moreover, if you become a subordinate under a group ruling and your parent organization loses its tax-exempt status:, you also will lose your exempt Letter 947 _ For Accommodations Tax Committee Use Only ..,:;.„,r Amount Requested: Date Received: 1 + 6 File#22-23: Date Reviewed: am' eri Information Complete WiCAROUNid Need More Informations Date Contacted:- Amount Awarded: Date Award Notification Sent: STATE ACCOMMODATIONS TAX GRANT REIMBURSMENT PROGRAM CITY OF AIKEN AIKEN, SOUTH CAROLINA FUNDING APPLICATION APPLICATION MUST BE TYPED DEADLINE: Received no later than Monday,February 13,2023 by 5 pm. Applicant must follow the procedures In the City of Aiken State ATAX Handbook when completing this application. 1. Name of Project: Aiken Performing Arts(APA)Encouraging Cultural Tourism through Performsng Arts 2. Project Date(must occur between July 1,2023—June 30,2024): Juiy 1,2023-June 30,2024 One-time project D Ongoing project 0 New Project 0 Existing Project 3. Project Category: Advertising& Promotion of Tourism 1 Advertising&Promotion Arts/Cultural Event Advertising&Promotion of Large Tourist Event 4. Detailed description of the project to include your targeted audience(if additional space is needed, please use an additional piece of paper): In 2023-2024,APA will continue to present professional entertainment of the highest quality from all over the world to audiences in Aiken at the Amentum Center for the Performing arts. We have finalized our artist line up with diverse genres of music. We are planning to present 10 performances (5 different Artists for 2 evenings each)and 5 Educational Outreaches in Aiken County. The largest part of our audience continues to be aged 50+ so the primary focus of our advertising will be to areas with relatively high numbers of residents that include our target audience. As in previous years, we will focus on those communities within a 2 1/2 to 3 hour drive in order to get the best return on the funds invested. In South Carolina, these areas include coastal communities from Charleston to Savannah, the Midlands and Upstate (Greenville). In Georgia, we will focus on the larger populations fanning out from the Augusta Metro area. City of Aiken State Accommodations Grant FY 23-24 5.Program/event location(physical location): Amentum Center for the Performing Arts Is the program/event located within the city of Aiken,SC? 1Yes Oslo 6.Name of Non-Profit Organization/Sponsor: Aiken Performing Arts Group, Inc. Name of Administrative Official: Dr. Forest Mahan Telephone: 803-643-4774 Fax: E-mail: mahanf@atc.edu Mailing Address: P.O. Box 5927, Aiken, SC 29804 City State Zip Code The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. 7. Type of Organization: a. ❑ Government Entity: LAgency, 08oard LICommission b. a 501C Organization(non-profit) Proof of Non-profit Status from IRS or the State of SC as registered with the Internal Revenue Service must be attached to this application(even if you have submitted an application in the past). 8. Non-Profit Organization/Sponsor Federal ID Number: 76-0813985 9.Program/event Coordinator: Cathy C. Traver Telephone: 803-643-4774 Fax: E-mail: info@AikenArts.com Mailing Address: P.O. Box 5927, Aiken, SC 29804 City State Zip Code 10.What non-financial partnerships do you have for this event? What role will these groups play? See additional pages 11.Has event been funded through the City of Aiken State Accommodations Tax Funding Program in the past 5 years? Zfes O}o If yes, complete the chart: Amount Amount Amount Year mguested awarded reimbursed 0 2018-2019 19.440 12,940 8,860 Q 2019-2020 18,645 13,000 13,000 Q 2020-2021 17,800 14,200 9,791.76 0 2021-2022 23,355 13,000 13,000 0 2022-2023 23.150 _ 18.751.50 tbd City at Aiken State Accommodations Grant FY 23-24 12.Total# of event attendance for previous year: 2,758 Date: July 1,2021-June 30,2022 Total number of tourists in attendance for previous year: 94 (see additional pages) Total room nights generated the last time this event was held: 78 (see additional pages) *if this is a new event please give estimated attendance/room night figures with justification. "A tourist is defined as someone who travels more than 50 miles one way to attend an event and stays overnight in paid or unpaid accommodations or someone who plans a day trip to places 50 miles or more,one way, from their home." 13. Explain the economic impact this event will have on the City of Aiken in the following areas. Be detailed in your justification and attach a separate sheet of paper if necessary. Lodging: see additional pages Food/Beverage: see additional pages Retail: see additional pages Other: see additional pages 14. What marketing will be included in your plan as outlined in this application? (Check all that apply.)* x Rack Cards x - Cable/Television Ads x Digital Advertising(check all that apply) x Brochures Radio Ads x Event Website x Magazine Ads x Billboards x Facebook Ads x Newspaper Ads _ AOL/Google/Bing Ads x Online Newspapers/Magazines Other(Please Explain) - *Must match marketing spreadsheet 15. Event/Project Operational Budget: $187>000 (This is not how much you are requesting from the City of Aiken State A-tax Grant, but what it costs to operate your event/project in its entirety) 16. a.City of Aiken (State) A-tax Marketing Funds Requested: $23,700 b. Applicant Marketing Funds Provided (Not A-tax): $16,850 City of Aiken State Accommodations Grant FY 23-24 17. Revenue Sources:Please check all sources of revenue that are pending or approved and the amount of funds to be received: Requested Approved Amount ElState Accommodations Tax: City of Aiken $23'700 (this amount should be the some as the total listed under number 16a and should match the amount requested on the marketing spreadsheet) 0 Aiken County Accommodations Tax: $ jJPrivate Funds/Grants: $16,499 0 Donations: r__.___. $20,000 El Sponsorships $11,500 0 SC Parks, Recreation,and Tourism: Tourism Advertising Grant(TAG) $ III Admissions: _____ $112,000 0 Merchandise Sales: $ El Other(please list): $4 000 Advertising , $ . TOTAL.ANTICIPATED PROGRAM REVENUE $187,699 To complete your application.please complete the attached marketing spreadsheet and submit it as an attachment to your application. 18.Statement of Assurances If the grant application is awarded funding,we agree,as representatives of the organization named in this application,to provide any and all records pertaining to this grant for inspection by the City of Aiken State Accommodations Tax Committee upon request. In addition,we agree to and will adhere to all guidelines regarding the use of the City of Aiken Tourism logo in our advertising materials. The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. Cathy C. Traver 2/13/23 Pro ect Coordinator's Name(typed) W Date i1 � b+:�-- 33 � l/ l Project Co rdinator's Signature Date Forest M. Mahan __ _ 113 11') Non- out Organization/Sponsor Administrative Official's Name(typed) Date Non-Profit Organization/Sponsor Administrative Official's Signature DatJ g RETURN TO: city of Aiken Parks,Recreation and Tourism Department Deadline: State Accommodations Tax Grant Reimbursement Program Mondays Po Box 1177 February 13, 2023 Aiken,S.C.29802 by 5 pm City of A kern Attention:Casey Loan Aiken Performing Arts Group, Inc (APA) Additional pages (Page 1 of 3) 10. What non-financial partnerships do you have for this event?What role will these groups play? The City of Aiken provides artist transportation (locally), airtime for ads on City channel, stage risers, and load in/out assistance for concerts. They also provide office space with phone and internet services. The Aiken County School District helps coordinate the Educational Outreaches into the schools and placement of instruments from the Instruments In Your Attic(IYA) program. Security Federal Bank partners in our Instruments in Your Attic (IYA) program with drop off locations. Breezeline provides air time for commercials. Hilton Garden Inn discounts room rates for our Artists. Aiken Community Theatre lends stage pieces for concerts. Local businesses display concert posters. 12. Total # of event attendance for previous year: 2,758 Date:July 1,2021-June 30, 2022 Total number of tourists in attendance for previous year: 94 APA conducts paper surveys at one of the five events in our season, in order to combat audience survey fatigue. This number reflects the paper surveys from that one event (two performances out of ten), our optional online surveys, and artists. It is safe to say that APA has tourists at our other events, as well, that are not a part of the surveyed event. Total room nights generated the last time this event was held: 78 This information is gleaned from the paper surveys from the one show when it is conducted, plus the optional online survey and artists' rooms. Again, it is safe to say that we have tourists at the other 4 events that are not part of the surveyed event. 13. Explain the economic impact this event will have on the City of Aiken in the following areas. Be detailed in your justification and attach a separate sheet of paper if necessary. Lodging: Because APA has been able to advertise outside 50 miles with the aid of this A-Tax grant the past several years and the increasingly high quality of the Artists that we present to our audiences, tourists can enjoy Aiken's "small town" charm (shops, restaurants, hotels, B&B's), as well as our stellar performances. The evening performances lend themselves to patrons staying overnight to enjoy the other amenities Aiken has to offer. In addition, APA houses all of our Artists in hotels while they are here, most often for 3 nights. Aiken Performing Arts Group, Inc (APA) Additional pages (Page 2 of 3) Food/Beverage: Our online surveys from the last completed season showed 84% of respondents answered yes, or maybe to the dining out question. On the paper surveys for the last completed season, the average spent per day on food/beverage was$109.63. It is clear by both online and paper surveys, that attending a concert is considered a complete evening out which includes dinner and the show. In addition,APA purchases meals from local restaurants and caterers for the artists, technical crew, and backstage volunteers. Of course, the artists will purchase their other meals while in Aiken. Retail: The previous completed season's paper surveys showed an average of$165.71 spent in Aiken by the patron. When traveling to another town for a cultural event, "retail therapy" is definitely part of the experience, as seen by last season's average. Our performers love shopping in Aiken—one former artist came back to Aiken to purchase a horse! APA is presenting this artist again in the 2023-2024 Season. Who knows what she'll buy next? Other: Entertainment: Entertainment IS our business. Revenue from ticket sales are reinvested into the community in the form of educational outreach in our schools, sponsoring and supporting programs of other Arts organizations in Aiken, or through the purchase of food or goods and services needed to produce the five events (10 performances) in our upcoming 2023-2024 Season, as well as Amentum Theater rental, Light & Sound Engineers. Our performer contracts consistently require that each performer provide at least one educational outreach event while here, and the students of Aiken County are the primary beneficiaries of this outreach. In addition, the patrons that come to Aiken for several weeks at a time, come in part, due to the quality professional entertainment offered by Aiken Performing Arts (APA). Quality of Life,Volunteerism,Outreach: Aiken is a very popular retirement destination. New residents come from all over the country and world, and they are looking for a high quality of life and are accustomed to having a strong Arts presence in their communities and opportunities to see professional performing artists of the highest quality. They also want to become part of their new community by supporting the Arts and through volunteerism. APA continues to offer opportunities to do both. APA was founded to fulfill that expectation and need for a quality life. Our sponsorship of the Special Needs Camp at the Aiken Center for the Arts, our ongoing Instruments in Your Attic Program, our Educational Outreach into the schools of Aiken County, and our stellar concert offerings are tangible ways APA is contributing and adding to the prestige and privilege of living in Aiken. Aiken Performing Arts Group, Inc (APA) Additional pages Page (3 of 3) Note to the Accommodations Tax Committee: Thank you for all you do to help make Aiken a cultural destination and fabulous place to live! With this application,we wanted to show that APA is committed to the Aiken community and to bringing the highest quality Performing Arts to its citizens, and Educational Outreach to its students. We are very excited about our current, virtually sold out, 2022-2023 Season, and the response of the community supporting APA by coming to the performances and by volunteering behind the scenes. 2023-2024 Season promises to be another outstanding season, and we already have commitments from 5 different artists to come to Aiken. APA strives for transparency and honesty in our applications and relationships. If you have any questions, please call or email Cathy Traver. 803-643-4774 or info@AikenArts.com. Again, thank you for all you do. The Aiken Performing Arts (APA)Team [ f 3 7 ~ f \ f < g / E / = g c � 5 § g - { ckE / • - 0 0 - ( § § o 2 i ■ » 2 Z K 03 � � � � 2 � � � � % � fI � S ri � # a $ f2 # # � c A -a - $ £ 2 § a 7 $ g 0 g E ; a § / f § ) a ƒ E A a ° ] , A £ ; a k J $ § Cu. NJ m o = » g § § § / a $ KJ o - a / § 8 f 2 9t09 § -4 og 72 [ 7 § $ § i 2 i 2 k k ) ) Mt g § 13 I § f ƒ ) § e § * c § tn { \ k � { kg 7 ( < « » \ ƒ a 7 - - •v E c , .N vi § $ \ C° 77'7 E x• ` 0 D ( f 6 ± f a ] (1) 0 -0 � & � CD CD 3 \ 0, n a: So M / W � ID k imi \ 2 k \ 7 [ 7 LA- & $ i Z. R C §\ 117 § ) §E 8fe _ 7fv _ A ƒ PfA8 \ 0 2 8 § \ § § § § §,§ 8 § § d 8 8 © I AA ¢cn � I UI 2 � § g — 1, $ a 8 a m 8 § 8 S § 2 2 § @,k 2 ,0 8 8 CY # ® 7 8 e © # f $ $ 3IS 8,« @ 8 @, t 8 § @ § § # k a" 8 i . For Accommodations Tax Committee Use Only 7_ �- _ _ . ; Amount Requested: +�- 7, i 'i E Date Received: i, t i 4 File #22-23: ...ai Date Reviewed: Information Complete] Need More Informations Date Contacted: kOUTHCAROLINA) Amount Awarded: Date Award Notification Sent: STATE ACCOMMODATIONS TAX GRANT REIMBURSMENT PROGRAM CITY OF AIKEN AIKEN, SOUTH CAROLINA FUNDING APPLICATION APPLICATION MUST BE TYPED DEADLINE: Received no later than Monday, February 13, 2023 by 5 pm. Applicant must follow the procedures in the City of Aiken State ATAX Handbook when completing this application. 1. Name of Project: The Aiken Garden Show 2. Project Date (must occur between July 1,2023-June 30, 2024): May 18th and May 19th, 2024 ]One-time project Ongoing project ]New Project ❑� Existing Project 3. Project Category: Advertising & Promotion of Tourism FAdvertising & Promotion Arts/Cultural Event �/ Advertising & Promotion of Large Tourist Event 4. Detailed description of the project to include your targeted audience (if additional space is needed, please use an additional piece of paper): See Attached #4 City of Aiken State Accommodations Grant FY 23-24 The Aiken County Historic Museum,433 Newberry Street,SW,Aiken,SC 5. Program/event location (physical location): Is the program/event located within the city of Aiken, SC? ✓JYes ❑No 6. Name of Non-Profit Organization/Sponsor: Aiken Garden Club Council Name of Administrative Official: Kathy A. Lee Telephone: 803 270-0920 Fax: E-mail: kalee920@gmail.com Mailing Address: 117 Dunbarton Circle, Aiken, SC 29803 City State Zip Code The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. 7. Type of Organization: a. ❑ Government Entity: nAgency, nBoard OCommission b. ❑� 501C Organization (non-profit) Proof of Non-profit Status from IRS or the State of SC as registered with the Internal Revenue Service must be attached to this application (even if you have submitted an application in the past). 8. Non-Profit Organization/Sponsor Federal ID Number:26-1 1/4433 9. Program/event Coordinator: Katheryn D. New Telephone: 803 215-5633 Fax: E-mail: knknew@comcast.net Mailing Address: 222 Patricia Drive, North Augusta, South Carolina 29841 City State Zip Code 10. What non-financial partnerships do you have for this event? What role will these groups play? See Attached 11. Has event been funded through the City of Aiken State Accommodations Tax Funding Program in the past 5 years? ]Yes No If yes, complete the chart: Amount Amount Amount Year requested awarded reimbursed — 2018-2019 See attached' L. 2019-2020 2020-2021 2021-2022 2022-2023 City of Aiken State Accommodations Grant FY 23-24 12.Total #of event attendance for previous year: 600 Date: May 2022 Total number of tourists in attendance for previous year: 125 Total room nights generated the last time this event was held: est 90 *if this is a new event please give estimated attendance/room night figures with justification. "A tourist is defined as someone who travels more than 50 miles one way to attend an event and stays overnight in paid or unpaid accommodations or someone who plans a day trip to places 50 miles or more,one way,from their home." 13. Explain the economic impact this event will have on the City of Aiken in the following areas. Be detailed in your justification and attach a separate sheet of paper if necessary. Lodging: See attached #13 Food/Beverage: See attached Retail: See attached Other: See attached 14. What marketing will be included in your plan as outlined in this application? (Check all that apply.)* x Rack Cards x Cable/Television Ads x Digital Advertising (check all that apply) x Brochures x Radio Ads x Event Website x Magazine Ads x Billboards x Facebook Ads x Newspaper Ads x AOL/Google/Bing Ads x Online Newspapers/Magazines x Other(Please Explain) Post cards to around 500 people. 30%greater than 50 miles out of Aiken. *Must match marketing spreadsheet 15. Event/Project Operational Budget: $$10,000 (This is not how much you are requesting from the City of Aiken State A-tax Grant, but what it costs to operate your event/project in its entirety) 16. a. City of Aiken (State) A-tax Marketing Funds Requested: $13,939.00 b. Applicant Marketing Funds Provided (Not A-tax): $5,155.00 City of Aiken State Accommodations Grant FY 23-24 17. Revenue Sources: Please check all sources of revenue that are pending or approved and the amount of funds to be received: Requested Approved Amount nState Accommodations Tax: City of Aiken $13'939.00 (this amount should be the same as the total listed under number 16a and should match the amount requested on the marketing spreadsheet) ❑ Aiken County Accommodations Tax: $ nPrivate Funds/Grants: $ 111 Donations: $$3000.00 n Sponsorships $$2800.00 111 SC Parks, Recreation, and Tourism: Tourism Advertising Grant(TAG) $ n Admissions: $19,000.00 ElMerchandise Sales: $ n Other(please list):Vendors $$2500.00 $ TOTAL ANTICIPATED PROGRAM REVENUE $$27,300.00 To complete your application,please complete the attached marketing spreadsheet and submit it as an attachment to your application. 18. Statement of Assurances If the grant application is awarded funding,we agree,as representatives of the organization named in this application,to provide any and all records pertaining to this grant for inspection by the City of Aiken State Accommodations Tax Committee upon request. In addition,we agree to and will adhere to all guidelines regarding the use of the City of Aiken Tourism logo in our advertising materials. The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. Kathy A. Lee 2/8/2023 Project Coordinator's Name ( ped) Date 21A 1ojPr Coor ator's Signature Date Katheryn D. New 2/8/2023 Non-Profi Organization/Sponsor" Administrative Official's Name(typed) Date Or ---D•da-c-0 AR-1..)w Non-Profit Organi tion/Sponsor Administrative Official's Signature Date RETURN TO: City of Aiken Parks,Recreation and Tourism Department Deadline: State Accommodations Tax Grant Reimbursement Program Monday, PO Box 1177 February 13, 2023 Aiken,S.C.29802 by 5 pm City of Aiken Attention:Casey Lawn #4 Description of Show: The Aiken Garden Show is a 2-day event held in May,on alternate years, in the City of Aiken. The next show is May 18th&19th 2024.The Aiken Garden Club Council selects eight to nine private gardens,most of which are in the historic district,for the public to view.The Aiken County Historic Museum "Banskia" is the focal point of The Aiken Garden Show. Located at the museum are vendors "Market", from as far as Kentucky, a Juried Art Rose Show, speakers and a Bistro. The City of Aiken's shuttle buses take visitors to tour the gardens and back to"Banksia."The show attracts visitors from South Carolina, Georgia, North Carolina and Tennessee. This past year, visitors attended the show from the northern states, as well as California. Each visitor is required to fill out a ticket stub with their address, phone number and email address.The number of those attending is determined by the ticket sales with recorded numbers. Members from the six garden clubs of the Aiken Garden Club Council plan and prepare for The Aiken Garden Show for almost two years. Planning involves selecting gardens, securing sponsorship, obtaining vendors and speakers. The show includes the following garden groups or societies: The Master Gardeners,Camellia Society,Orchid,Blue Bird,Ikebana,and Rose Society.A Juried Art Show is held during this event at the Museum.This brings in a population of people from other states just for this event. Ads are place in newspapers and magazines across South Carolina,Georgia and North Carolina. Postcards are mailed to around 600 people attending from prior shows. Local TV spots are used to promote the show along with rack cards (4000), Facebook and other media websites. A nice booklet is created for each attendee.This includes a link to the City of Aiken, restaurants, hotels and shops.This, also, includes the local sponsors for the garden show and other pertinent information concerning The Aiken Garden Show. Thursday, before the show is the set-up day for The Garden Show. Many of the 30-35 vendors require hotels and restaurants for two nights. Over 10% of the 500-600 people attending utilize the hotels, restaurants, and shops. We are aware of past visitors, of this show, falling in love with Aiken and establishing their residency in Aiken.This show provides funds that support the maintenance and gardens of the Dollhouse, located in Hopelands Gardens.The Dollhouse is a sweet spot in Aiken for visitors.The City of Aiken Atax Funds take a large burden off the advertising for The Aiken Garden Show,which in turn gives the Garden Council funds to maintain and care for the Dollhouse. The Aiken Garden Club Council would like to expand our advertising to extend our audience greater than 50 miles from Aiken.The City of Aiken is one of two major sponsors for The Aiken Garden Show,by providing The City buses to and from the gardens. The City logo is used on everything printed for The Aiken Garden Show, which includes all our advertising.See attached documentation for the logos. #10. Non-Financial Partnerships: Aiken Garden Club Council consists of six Clubs: Cereus Gardeners Garden Club, Garden Makers Garden Club, Green Gardeners Garden Club, Suburban Garden Club, Sunshine Garden Club and Country Gardeners Garden Club. These clubs organize The Aiken Garden Show. This is a two-year endeavor with committees.These 125 members volunteer, on the days of the garden show, are at the museum, gardens, assisting vendors, and providing the Bistro, and much more. The Master Gardeners contribute their expertise in providing knowledge concerning the flowers in the gardens.They help staff the gardens and assist with questions about the gardens. North Augusta Council of Garden Clubs, also, provides volunteer support to this show. Howell Printing provides about$2500 of free printing for the show,The City of Aiken provides the shuttle buses for the two days of the show.The Aiken County Museum provides the location and facilities for the show.Aiken Pest Control donates bags for those attending. Dumpster Depot donates waste cans for the three days. Hitchcock Woods Foundations loans The Garden Council parking signs. 11. Covid has thrown the years of The Aiken Garden Show's years off. We usually alternate years with another event in Aiken. In the normal year of the garden show, which would have been 2021, we had applied for Atax Funds, but had to cancel the show because of Covid.We were awarded $9500 for this show but forfeited it because of Covid. The Aiken Garden Show was held in 2022 with no Atax Funds, because we were in "off'year and were not able to apply for the Atax. In 2018 we were not notified (by mistake) and missed the deadline of applying, by one week. We were granted Atax funds 2016. The amount received in 2017 was$6800.00. #13 Explain the economic impact this will have on the City of Aiken. Lodging: In 2022 we are aware that a group from Beaufort will be lodged at the Wilcox Inn for the weekend. We were told of many others were staying in hotels in Aiken and ABB. Out of the thirty-five vendors,we know that from Thursday to Saturday,they stay in the local hotels.The Garden Council plans for discounts ahead of time with two-three hotels in Aiken. The Juried Art Show brings in judges and people from as far away as Tennessee and North Carolina.These people require hotels.In the past garden shows, we have asked all of the questions necessary for the Atax Funds.We know that greater than 10% require Aiken lodging. Lodging information is put on the Aiken Garden Show webpage and a link to The City of Aiken website.Also,links are provided in the brochure provided in advance to those attending.The Aiken Garden Show greatly impacts the lodging in Aiken during the three days of garden show activities. Food/Beverage:On Thursday and Friday,The Aiken Garden Show will sell a bag lunch.The Garden Council committee will order around 125 lunches for the two days. Most of those attending prefer to eat at the local restaurants in Aiken for lunch and dinner. Aiken local restaurants' information is provided prior to the show through The Aiken Garden Show website, which includes The City of Aiken's website. Dinner, with drinks, is the main time for guests visiting Aiken and attending The Aiken Garden Show, to explore Aiken. Several other events are usually going on at the same time, during the evenings, and the guests will attend these events for dinner, drinks and entertainment. The Aiken Garden Show is a noted event across South Carolina for the Garden Club of South Carolina, Inc. members.Aiken is a very loved city,and people will come to visit."What's Happenin In Aiken"is provided before and during the show in The Aiken Garden Show website and the booklet provided to the visitors. Retail:Many of the retailers downtown sponsor The Aiken Garden Show.Three or four will be vendors at The Garden Show.Retailers work with the Garden Council to provide discounts for their shops.The shops are advertised through The Aiken Garden Tour webpage, along with The City of Aiken's website. Most of these ladies are repeaters,they know the nice mom and pops shops downtown and shop year after year. We have many men attending The Garden Show,and they as well find their interest in focal shops. Other:Many guests stay with local people and the local people are shopping as well with the vendors and eating out. Vistors'Centers are utilized,providing history and brochures of activities in Aiken.Real Estate is of great interest to those visiting Aiken.The gardens, especially Hopelands Gardens, are visited. Once people come to visit Aiken,they are hooked and many return over and over.We have evidence of that at the Dollhouse in the sign-in book.The Aiken Garden Club Council never fails to remind those attending in May to return to Aiken, especially,during"Christmas in Hopelands." Q 4_ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 o o 0 o 0 0 0 0 0 0 0 o o o 0 Q 0 0 0 0 0te) 0 0tio 0 0 0 o0 QO oO Lri o 0 0 0 Tr o 0 Y C -o `D yr O O N .-1 M N Ln enO Ln Ln 00 N N r-1 O N 0 N M en Q • L VT V} th VT VT VT UT V} V} r1 VT r VT 1J ,_: i r_i , „-1 r1 in LL V? 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BOX 2508 CINCINNATI, OH 45201 Employer Identification Number: Date: MAR 21 2008 26-1174433 DLN: 17053330313007 THE AIKEN GARDEN CLUB COUNCIL Contact Person: C/O PAMELLA D KOLB THOMAS C KOBSTER ID# 31116 1447 DIBBLE RD SW Contact Telephone Number: AIKEN, SC 29801-3311 (877) 829-5500 Accounting Period Ending: February 28 Public Charity Status: 509(a) (2) Form 990 Required: Yes Effective Date of Exemption: August 26, 1974 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: we are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c) (3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. 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N U Y 7 LL p m 0 O) n c m M 0 t`a O) m .Lid to Co —a 'vt 7, m V E 01 2 UI - a 03 .-, c c w 00 m —aW = c Co Co O l7 y C7 cc c Z to �i CC y 10 a 'E C m C a m V C ; L r O C I;O m — m m m j. m To m L: L m N E m ro C ep W u to N N a J to N U J Z a Y a m to —I U CO 2 o I— Z d b 2' Y J (.3 For Accommodations Tax Committee Use Only Amount Requested: Date Received: • t i File#22-23: Date Reviewed: ailken Information Completer Need More Information= Date Contacted: ISOUTHCAROLINA) Amount Awarded:_ Date Award Notification Sent: STATE ACCOMMODATIONS TAX GRANT REIMBURSMENT PROGRAM CITY OF AIKEN AIKEN, SOUTH CAROLINA FUNDING APPLICATION APPLICATION MUST BE TYPED DEADLINE: Received no later than Monday, February 13, 2023 by 5 pm. Applicant must follow the procedures in the City of Aiken State ATAX Handbook when completing this application. 1. Name of Project: Promotion of the Center for African American History,Art&Culture 2. Project Date (must occur between July 1,2023—June 30,2024): June 19-24 One-time project n Ongoing project n New Project Existing Project 3. Project Category: nAdvertising& Promotion of Tourism Advertising& Promotion Arts/Cultural Event Advertising& Promotion of Large Tourist Event 4. Detailed description of the project to include your targeted audience (if additional space is needed, please use an additional piece of paper): In March 2022,the City of Aiken took the Center for African American History,Art&Culture under its wing.This was done to preserve the robust African American culture in our community.Since March 2022,the Center has blossomed into a recognizable location for visitors,elected officials,several tourists,and community members. The future plans include the completion of the installation of permanent exhibits,increased programming focused on actual historical events,educational programming for adults and children,and the development of a curriculum based on the history fueling the exhibits.The Center partners with several organizations in the area, USC Aiken,Augusta University,Aiken Symphony Orchestra,Aiken Performing Arts, Umoja Village, Concerned Ministers Fellowship, Brothers and Sisters,Aiken County Historical Museum, Savannah River Site,local Sororities and fraternities,the American Red Cross,The International African American Museum in Charleston,the African American Association of Museums,Tri-Development Center,Aiken County Public Schools,the Green Boundary Foundation,and many more.Our mission is is to be an educational resource supporting both Aiken's diversity and sense of community.This will be achieved by providing quality leadership and development in preserving the history of African American culture throughout Aiken and Aiken County.Additionally, the Center will proactively engage in educational and public programming while working collaboratively with other community organizations.The Center is now open five days a week with regular operating hours. In one year,the Center has seen a 200% increase in visitors with almost 2,000 logged, hosted over 65 events,and become a FamilySearch Affiliate Library. City of Aiken State Accommodations Grant FY 23-24 5. Program/event location (physical location): 120 York St. NE Aiken, SC 29801 Is the program/event located within the city of Aiken, SC?nYes No 6. Name of Non-Profit Organization/Sponsor: Center for African American History, Art & Culture Name of Administrative Official: Jennifer Curtis Telephone: 509-521-0848 Fax: E-mail: jentol.curtis@gmail.com Mailing Address: 120 York St. NE Aiken SC 29801 City State Zip Code The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. 7. Type of Organization: a. ❑ Government Entity: nAgency, E Board 0Commission b. ❑✓ 501C Organization (non-profit) Proof of Non-profit Status from IRS or the State of SC as registered with the Internal Revenue Service must be attached to this application (even if you have submitted an application In the past). 8. Non-Profit Organization/Sponsor Federal ID Number: 80-0760009 9. Program/event Coordinator: Juanita Campbell Telephone: 803-480-5719 Fax: E-mail: jacampbell@cityofaikesc.gov Mailing Address: 120 York St. NE Aiken, SC 29801 City State Zip Code 10. What non-financial partnerships do you have for this event? What role will these groups play? Aiken County Historical Museum,Aiken County Public Schods,The International African American Museum In Charleston,the International African American Museum in Charleston Tri-Development Center. They provide educational resources,volunteers,and professional guidance in project development. 11. Has event been funded through the City of Aiken State Accommodations Tax Funding Program in the past 5 years? [Yes ENo If yes, complete the chart: Amount Amount Amount Year requested awarded reimbursed II 2018-2019 0 2019-2020 $18,000 $10,00047,500 0 1 2020-2021 $10,000 $10,000 $1,400 120212022 $15,000 $7,500 $2,225 j 2022-2023 $10,000 $7,200 $2,050(Spent) City of Aiken State Accommodations Grant FY 23-24 Date: 3/22-present 12. Total #of event attendance for previous year: 2.000 Total number of tourists in attendance for previous year: 150 Total room nights generated the last time this event was held: 50-75 *if this is a new event please give estimated attendance/room night figures with justification. "A tourist is defined as someone who travels more than 50 miles one way to attend an event and stays overnight in paid or unpaid accommodations or someone who plans a day trip to places 50 miles or more,one way,from their home." 13. Explain the economic impact this event will have on the City of Aiken in the following areas. Be detailed in your justification and attach a separate sheet of paper if necessary. Lodging: Fach year,the Center hosts the Juneteenth Celebration This generated 450 visitors and tourists from 50-100 outside of Aiken. Most of them are 45 or older and would rather spend the night in town than drive back to their homes at night. Food/Beverage: Every single visitor asks where they can eat. I have a pnnted list generated from Tourism and Google containing suggestions. I always receive a message stating how much they enjoyed eating at one of the local establishments. Retail: We have diccov that visitors and attendees love to shop dnwntown in Aiken and Often attend performances at local venues. Other: 14. What marketing will be included in your plan as outlined in this application? (Check all that apply.)* x _ Rack Cards x Cable/Television Ads x Digital Advertising (check all that apply) x Brochures x Radio Ads x Event Website Magazine Ads x Billboards x Facebook Ads x Newspaper Ads AOL/Google/Bing Ads x Online Newspapers/Magazines Other (Please Explain) *Must match marketing spreadsheet 15. Event/Project Operational Budget: $ lo,000 (This is not how much you are requesting from the City of Aiken State A-tax Grant, but what it costs to operate your event/project in its entirety) 16. a. City of Aiken (State)A-tax Marketing Funds Requested: $ 10,000 b.Applicant Marketing Funds Provided (Not A-tax): $ 1,000 City of Aiken State Accommodations Grant FY 21-24 17. Revenue Sources: Please check all sources of revenue that are pending or approved and the amount of funds to be received: Requested Approved Amount ❑✓ State Accommodations Tax: 10,000 City of Aiken $ (this amount should be the same as the total listed under number 16a and should match the amount requested on the marketing spreadsheet) ❑ Aiken County Accommodations Tax: $ nPrivate Funds/Grants: $ nDonations: _ $ 1,500 ❑✓ Sponsorships $5,275 n SC Parks, Recreation, and Tourism: Tourism Advertising Grant (TAG) $ ❑ Admissions: $ 111 Merchandise Sales: $ n Other(please list): $ TOTAL ANTICIPATED PROGRAM REVENUE $ 16,775 To complete your application,please complete the attached marketing spreadsheet and submit it as an attachment to your application. 18.Statement of Assurances If the grant application is awarded funding, we agree, as representatives of the organization named in this application,to provide any and all records pertaining to this grant for inspection by the City of Aiken State Accommodations Tax Committee upon request. In addition, we agree to and will adhere to all guidelines regarding the use of the City of Aiken Tourism logo in our advertising materials. The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. Juanita Campbell 2/10/23 Projecoordinato Name (typed) Date / (71/42/A coject Coordinator's ignature Date Jennifer Curtis 2/10/23 Non-Prof' anizati� S onsor.A ministrative Official's Name (typed) Date IAA_ �/ 2./ 23 -Prof' rganization/Sponsor Administrative nistrative Official's Signature Date ; RETURN TO: City of Aiken Parks, Recreation and Tourism Department Deadline: State Accommodations Tax Grant Reimbursement Program Monday, PO Box 1177 February 13, 2023 Aiken,S.C. 29802 by 5 pm City of Aiken Attention:Casey Lozon a o 0 o a v 0 o S S S S pS J a vi 0 0 0 a y 0 O O O O 8 Q g. } Cl_ Y 13 a O N rn 'O O 0 l0 0 Q o tn. 1- rn 4- Q L3� 0 Q 00 in• in. th V} in th O a0 O w O x tv �O, x C -o VI— U -c) J go 0 No 8 g 1- mi «. 3 D g S ..• 3 N N-i N-i � S O a Q Lu C U. w Q m 0 c y, 'Q .-� H N .--i g C N r4 d0 - t/} 1-11 u QA t/} t!� to tR r i o +-' O { = C �> in. C �� E 4 Y47, m r0 F. w Q G a Q Y +' J CO ro CU> O X 2O 42) I- °Z $ SS 0 0 000 S as a) t w g o ppo 0 0 si8S S ro Q 4 ' N O M H 00 01 L/1 in Tr CU t arA 0 .-i r-i 0 .-I to .-i to .-1' .-i } c +J o Q u to 'In- tn- u tn. to o v t } Q - 0 in C 41) fa ma) E V a) O r° ..1 a0 ` O E co co -o I-- 0 3 a Q a a) a E c- 0 E a) +-, C C Q 4 auup I- a c cl t . O r d . a t o o. a a ° u iF— O M to Q a a N pip Ca�7 ta�7 CaV7 v 1 M Q w N w 0 7a _ _a co o O a '- '- coN aai °' c 0 c c c c c a' 5 m 3 -a a`. Q E. C r-i t7 E ° iv 0 4 t 0 0 o E v c co ar N F., a a o 2 n3 + a aa0i to tan G) a�i 3 v r9 c z u u N vi z cn cc o� oc cc cc 4n c. 0 a - w> QS8S C 0 00) criw o VI �v o ni ni 3 3 CD h o. Z J f04-0 13 O U u C 0 LL- P 'u 'u 3 0. 0. 3 a a O a N N1 `C to L O +' 2 a v v Qi a 0- g F. .. - o 1- ' - RS RI �^ - E 3 ro o c " L E o rn Q C aJ �. O Cz a) 0 0 IA _C = a-• W c O r0 tu -0 4-, 0 7 Y tA Q O C m H f\D co U ` Fs V Q E O a O N aJ RS U ` 3 ` Q ��, 0.0 f�, RI �o a) �C al V O �@., C fp O 22 O U co CO '> cn O '> a a u 3 Y cc at O 0) co t Q m E ui no c a � C ..• +. E Qa g w a a Y ro laj m 4 3 pp �, E as q Otu 000 c • �° 'a 'o L 'v f al +r v' ri a, a 3 o Y w a oo a a a C c l' rn 4 a- Z ci cc ro d a a Y o a� 4- C o 2 > ro a a m u _c CO Q a Q i- w '� U' 0 3 0 Q C INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P.. O. BOX 2508 CINCINNATI, OH 45201 Employer Identification Number: Date: F E B 2 8 201Z 80-0760009 LV DLN: 17053045335002 CENTER FOR AFRICAN AMERICAN HISTORY Contact Person: ART AND CULTURE \NANCY L HEAGNEY ID# 31306 208 A THE ALLEY Contact Telephone Number: AIKEN, SC 29801-3913 (877) 829-5500 Accounting Period Ending: June 30 Public Charity Status: 509(a) (2) Form 990 Required: Yes Effective Date of Exemption: January 17, 2012 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c) (3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(c) (3) of the Code are further classified as either public charities or private foundations. We determined that you are a public charity under the Code section(s) listed in the heading of this letter. Please see enclosed Publication 4221 PC, Compliance Guide for 501 (c) (3) Public Charities, for some helpful information about your responsibilities as an exempt organization. Sincerely, C:204 e$6.4,01116.8.1%madi Lois G. Lerner Director, Exempt Organizations Enclosure: Publication 4221-PC Letter 947 (DO/CG) �... For Accommodations Tax Committee Use Only 0,:r°-. it74.1 t � *rt Amount Requested: i f y'l� i �! . Date Received: i i t ► i File #22-23: ......•_1( al Date Reviewed: �n Information Complete Need More Informations Date Contacted: k_SOUTHCAROLINA) Amount Awarded: Date Award Notification Sent: STATE ACCOMMODATIONS TAX GRANT REIMBURSMENT PROGRAM CITY OF AIKEN AIKEN, SOUTH CAROLINA FUNDING APPLICATION APPLICATION MUST BE TYPED DEADLINE: Received no later than Monday, February 13, 2023 by 5 pm. Applicant must follow the procedures in the City of Aiken State ATAX Handbook when completing this application. 1. Name of Project: 2023-2024 Cultural Series 2. Project Date (must occur between July 1, 2023 —June 30,2024): September 1, 2023 May 30,2024 One-time project n Ongoing project l l New Project ri Existing Project 3. Project Category: 1 Advertising & Promotion of Tourism ✓ Advertising & Promotion Arts/Cultural Event Advertising & Promotion of Large Tourist Event 4. Detailed description of the project to include your targeted audience (if additional space is needed, please use an additional piece of paper): The Cultural Series brings performers from around the world to Aiken, in a six show series. For the 2023-2024 year, we are excited to host the Vienna Boys Choir, along with many other talented artists. In an effort to broaden and diversify our audiences, we are offering performances by a wide variety of groups, and offerings in all areas of the arts—theatre, dance, and music. Because we still want to appeal to as many potential audience members as possible, we don't have an "ideal" audience member. However, we do have a target audience in mind, primarily one that is younger (but still includes those with disposable income available for travel and entertainment), and includes more people of color. In the last three years, we have had success with this approach. In that time, six out of fourteen artists have been primarily African American, or Artists of Color. Those six artists have sold a total of 2,152 tickets. The other eight artists have sold a total of 1,979 tickets. Moving forward, we hope to also expand our reach outside of the CSRA. City of Aiken State Accommodations Grant FY 23-24 471 University Parkway Aiken, SC 29801 5. Program/event location (physical location): Is the program/event located within the city of Aiken, SC?[]Yes nNo University of South Carolina Aiken Etherredge Center 6. Name of Non-Profit Organization/Sponsor: Paul B. Crook Name of Administrative Official: 803-641-3327 N/A paulc@usca.edu Telephone: Fax: E-mail: 471 University Parkway Aiken SC 29801 Mailing Address: City State Zip Code The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. 7. Type of Organization: a. WI Government Entity: nAgency, [Board Commission b. 501C Organization (non-profit) Proof of Non-profit Status from IRS or the State of SC as registered with the Internal Revenue Service must be attached to this application (even if you have submitted an application in the past). 576001153 8. Non-Profit Organization/Sponsor Federal ID Number: Kayla Gardner 9. Program/event Coordinator: 803-641-3328 N/A kayla.gardner@usca.edu Telephone: Fax: E-mail: 471 University Parkway Aiken SC 29801 Mailing Address: City State Zip Code 10. What non-financial partnerships do you have for this event? What role will these groups play? The Nken Stan0el0.WJBF News Charsnet 6.and Sunny 102 7 as provde us wnh marketing d we 0 splay thew tows on our advedwemenls We hare a network 01 oolunieers who usher al each show We wet also partner won a local restaurant for each show 10 promote One another and nrler drscounrs on meals Or brvyng In ticket SlubS These restaurants have nor been selecre0 yel 1h010 11. Has event been funded through the City of Aiken State Accommodations Tax Funding Program in the past 5 years? —gibes nNo If yes, complete the chart: Amount Amount Amount Year requested awarded reimbursed 2018-2019 ✓ 2019-2020 $10,565 $10 000 $6578 ✓ 2020-2021 $12,500 $12.500 $2349 54 ✓ 2021-2022 $12,500 $8,750 $4,811 V 2022-2023 $12 000 $8,150 "°"'..,"Z:Heo0 City of Aiken State Accommodations Grant FY 23-24 16221e0n1666n for ast:J„rrs i 9/16/22 through 3/30/23 12. Total # of event attendance for previous year: Date: Total number of tourists in attendance for previous year: 76 (estimation for last 2 shows) Total room nights generated the last time this event was held: 58 (estimation for last 2 shows) *if this is a new event please give estimated attendance/room night figures with justification. "A tourist is defined as someone who travels more than 50 miles one way to attend an event and stays overnight in paid or unpaid accommodations or someone who plans a day trip to places 50 miles or more, one way, from their home." 13. Explain the economic impact this event will have on the City of Aiken in the following areas. Be detailed in your justification and attach a separate sheet of paper if necessary. Lodging: We advertise in cities outside of Aiken in hopes that people will visit Aiken to see our shows. Our evening shows run late enough that encourages patrons to stay overnight in Aiken rather than driving home in the dark. We also house our visiting artists in local hotels. Food/Beverage: We host family friendly evening events that are perfect to attend after dining out at a local restaurant. In the past, we have also worked with restaurants in the area to provide marketing for each other regarding specific shows. Retail: We are centrally located to plenty of Aiken shopping centers for patrons to enjoy before our shows. Other: People may spend their day at another entertainment venue around Aiken before our evening performances, and they may stop at a gas station or grocery store as well. 14. What marketing will be included in your plan as outlined in this application? (Check all that apply.)* Rack Cards Cable/Television Ads Digital Advertising (check all that apply) x Brochures Radio Ads Event Website Magazine Ads Billboards x Facebook Ads X Newspaper Ads AOL/Google/Bing Ads Online Newspapers/Magazines x Other (Please Explain) Geofenced ads *Must match marketing spreadsheet 15. Event/Project Operational Budget: $97578 (This is not how much you are requesting from the City of Aiken State A-tax Grant, but what it costs to operate your event/project in its entirety) 16. a. City of Aiken (State) A-tax Marketing Funds Requested: $ 10,000 b. Applicant Marketing Funds Provided (Not A-tax): $9,900 City of Aiken State Accommodations Grant FY 23-24 17. Revenue Sources: Please check all sources of revenue that are pending or approved and the amount of funds to be received: Requested Approved Amount aState Accommodations Tax: X 10,000 City of Aiken - $ (this amount should be the same as the total listed under number 16a and should match the amount requested on the marketing spreadsheet) I I Aiken County Accommodations Tax: $ riPrivate Funds/Grants: _ $ X $5750 ri Donations: X 20,000 Sponsorships $ l l SC Parks, Recreation, and Tourism: Tourism Advertising Grant (TAG) _ $ X $ 83,857 ri Admissions: nMerchandise Sales: $ Other (please list): $ $ 119,607 TOTAL ANTICIPATED PROGRAM REVENUE To complete your application, please complete the attached marketing spreadsheet and submit it as an attachment to your application. 18. Statement of Assurances If the grant application is awarded funding, we agree, as representatives of the organization named in this application, to provide any and all records pertaining to this grant for inspection by the City of Aiken State Accommodations Tax Committee upon request. In addition, we agree to and will adhere to all guidelines regarding the use of the City of Aiken Tourism logo in our advertising materials. The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. Kayla Gardner 02/09/2023 Project Coordinator's Name (typed) Date 02/09/2023 Project oordinator's Signature Date Paul Crook 02/09/2023 Non-Profit Organization/Sponsor Administrative Official's Name (typed) Date 02/09/2023 Non-Profit Organization/Sponsor Administrative Official's Signature Date RETURN TO: City of Aiken Parks, Recreation and Tourism Department Deadline: State Accommodations Tax Grant Reimbursement Program Monday, PO Box 1177 February 13, 2023 Aiken,S.C. 29802 by 5 pm City of Aiken Attention:Casey Lozon 2 § f - = 2 / » � � zg $ � [\ / � ( \ � cok / k � I ! ° } � o \ \ § § \ ( ƒ § ~iiia , - � f \ � \ 2va 2 . ; co[ E K - o j - - E I /\ — / % / § � ; _ _ k I E ] \ } 77 co 9 ƒ } } g % a 7 m \ I n \ r j e K C n o ; § } } 2@ia a_ ET3 ( / 0 � # of - � £ � � ra 0 � � � > a \\ � (5 2 b @ e , , ` ( 0 7 Gan k � � o ) � 2 in = 0 - � �0. \ } � \ / - Cr 0 > > \\ � ; [ / 2 ¢ / - \ \ ( 0) 2 $ \ } k § - in / / / � } \ ... \ \ \ co - Rao ƒ § g \ ' n (A � 9 %3a f ; cu X- ( / 5 [ [ ) \ ` ` ( NJ ag \ - \ z. \ k \ /\5C CI al }� � aa � � §k � %k} t t \ (C e F. /» »-Let / � E { ! & m RQ } -' C § 7 / I- = / / - k \ in n ® / \ n 2 3 § ' \\ ; � � k \ = a ( § § / R id, § / ` 77 k 0000 000 / C K T. f > p 2 � un \\ \ 2 § C . L.. c \ 0000 7• » 00G ' / § \ \ 0 0000 / K 00 ° Oa - m 7 = » D �a » e / / \ \$ § / | g / � �\ § 7 \ § > o 0000 E � ¥ § § 8 & c . } { � o 0000 . Ui oo ° - ' For Accommodations Tax Committee Use Only }c Amount Requested: A _ •' :,` Date Received: • i I is File#22-23: Date Reviewed: Information Completer'] Need More Informations Date Contacted: SOUTHCAROLINAJ Amount Awarded: Date Award Notification Sent: STATE ACCOMMODATIONS TAX GRANT REIMBURSMENT PROGRAM CITY OF AIKEN AIKEN, SOUTH CAROLINA FUNDING APPLICATION APPLICATION MUST BE TYPED DEADLINE: Received no later than Monday, February 13, 2023 by 5 pm. Applicant must follow the procedures in the City of Aiken State ATAX Handbook when completing this application. 1. Name of Project: Aiken Horse Show 2. Project Date (must occur between July 1, 2023—June 30,2024): March 29-31, 2024 nOne-time project is Ongoing project n New Project n Existing Project 3. Project Category: III Advertising&Promotion of Tourism •Advertising&Promotion Arts/Cultural Event QAdvertising &Promotion of Large Tourist Event 4. Detailed description of the project to include your targeted audience (if additional space is needed, please use an additional piece of paper): The Aiken Horse Show was founded in 1916 by Mrs. Thomas Hitchcock. In 2024 the event will celebrate its 108th anniversary. This show is always held in the historic and elegant Horse Show Ring in the heart of Hitchcock Woods. This prestigious and popular competition is the Hitchcock Woods Foundation's signature annual event. the Aiken Horse Show had retained its rustic charm, but in recent decades it has become one of the most elegant affairs in Aiken's lively sporting calendar attracting visitors at the state, regional, national and international level. Our target audience includes exhibitors (riders who compete in the show), grooms, trainers for the riders,spectators, attendees of the luncheons held each day of the event held under the Hitchcock Tent and the family and friends of all of these groups. City of Aiken State Accommodations Grant FY 23-24 5. Program/event location (physical location): Hitchcock Woods Aiken, SC Is the program/event located within the city of Aiken,SC?�✓ Yes EJNo 6. Name of Non-Profit Organization/Sponsor: The Hitchcock Woods Foundation Name of Administrative Official: Pete Peters (803-998-6937) Telephone: 803-642-0528 Fax: E-mail: petersvacs@aol.com Mailing Address: P.O. Box 1702 Aiken SC 29802 City State Zip Code The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. 7. Type of Organization: a. ❑ Government Entity: nAgency, OBoard El Commission b. a 501C Organization (non-profit) Proof of Non-profit Status from IRS or the State of SC as registered with the Internal Revenue Service must be attached to this application (even if you have submitted an application in the past). 8. Non-Profit Organization/Sponsor Federal ID Number: 57-0181600 9. Program/event Coordinator: Mary Katherine Philipp, MD Telephone: 803-221-5599 Fax: E-mail: mkphilipp@hitchcockwoods.org Mailing Address: P.O. Box 1702 Aiken SC 29802 City State Zip Code 10. What non-financial partnerships do you have for this event? What role will these groups play? Hitchcock Woods Volunteers, Folly, Horseshowonline.com, US Equestrian Federation. These groups will provide support for parking, merchandise sales, and equestrian logistics. 11. Has event been funded through the City of Aiken State Accommodations Tax Funding Program in the past 5 years? []Yes ❑No If yes, complete the chart: Amount Amount Amount Year requested _awarded reimbursed Q 2018-2019 $15,574.5 $10,318.12 $7,847.50 0 2019-2020 $7,847.50 $10,000.00 $6,799.06 0 2020-2021 $11,406.8 $7,847.50 0 0 2021-2022 $11,406.8 $8,750.00 $8,750.00 Q 2022-2023 $12,155.00 City of Aiken State Accommodations Grant FY 23-24 12. Total#of event attendance for previous year: 2,241 Date: April 1-3,2022 Total number of tourists in attendance for previous year: 475 Total room nights generated the last time this event was held: 533 *if this is a new event please give estimated attendance/room night figures with justification. "A tourist is defined as someone who travels more than 50 miles one way to attend an event and stays overnight in paid or unpaid accommodations or someone who plans a day trip to places 50 miles or more, one way, from their home." 13. Explain the economic impact this event will have on the City of Aiken in the following areas. Be detailed in your justification and attach a separate sheet of paper if necessary. Lodging:3202 00 This 107th annual Aiken tradition will draw equestrians from across the country and abroad.These attendees stayed in hotels and dined in Aiken. In addition they had to stable, feed, and provide care for their horses. This event provides a substantial economic impact for the city of Aiken. Food/Beverage: $140 p0 Retail: $147 Other:$i 98 14. What marketing will be included in your plan as outlined in this application? (Check all that apply.)* Rack Cards X Cable/Television Ads Digital Advertising (check all that apply) Brochures X Radio Ads X Event Website X Magazine Ads Billboards X Facebook Ads X Newspaper Ads AOL/GoogIe/Bing Ads X Online Newspapers/Magazines Other (Please Explain) *Must match marketing spreadsheet 15. Event/Project Operational Budget: $215,898.50 (This is not how much you are requesting from the City of Aiken State A-tax Grant, but what it costs to operate your event/project in its entirety) 16. a. City of Aiken (State)A-tax Marketing Funds Requested: $18,500.00 b. Applicant Marketing Funds Provided (Not A-tax): $4,000 City of Aiken State Accommodations Grant FY 23-24 17. Revenue Sources: Please check all sources of revenue that are pending or approved and the amount of funds to be received: Requested Approved Amount l I State Accommodations Tax: City of Aiken $18,500 $$18,500 (this amount should be the same as the total listed under number 16a and should match the amount requested on the marketing spreadsheet) Aiken County Accommodations Tax: $ 0 Private Funds/Grants: $ ❑ Donations: $ ElSponsorships $ nSC Parks, Recreation, and Tourism: Tourism Advertising Grant (TAG) $ ElAdmissions: $ aMerchandise Sales: ,000 $6,000.00 0 Other(please list): $65,521.00 Silent Auction, Exhibitors and parking sponsorships,Luncheons and Winnings returned $ 1 31 ,877.50 TOTAL ANTICIPATED PROGRAM REVENUE $215,898.50 To complete your application, please complete the attached marketing spreadsheet and submit It as an attachment to your application. 18. Statement of Assurances If the grant application is awarded funding, we agree, as representatives of the organization named in this application,to provide any and all records pertaining to this grant for inspection by the City of Aiken State Accommodations Tax Committee upon request. In addition,we agree to and will adhere to all guidelines regarding the use of the City of Aiken Tourism logo in our advertising materials. The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. Pete Peters-Grants and Marketing 2/10/2023 Proje ina �e (typed) Date/ CSC /,t ''='l� * 2 1'/t c zJ Project Coordinator's Signature Date Mary Katherine Philipp, MD-Director Hitchcock Woods Foundation 2/10/2023 Non-Profit Organization/Sponsor Administrative Official's Name (typed) Date a+ 1—) - / t � /Zvz3 Non-Profit rganization/Sponsor Administrative Official's Signature Date RETURN TO: Deadline: City of Aiken Parks,Recreation and Tourism Department State Accommodations Tax Grant Reimbursement Program Monday, PO Box 1177 February 13, 2023 Aiken,S.C. 29802 by 5 pm City of Aiken Attention:Casey lozon 0 0• 0 Q w 0 0 0 0 0 0 0 0 v ar to '0 O 0 0 O y 13 06 0 0 0 0 0 0 Q Y_ w O 'ct CO O O o 0 00 0 n M Y p M N O N In c) ,-1 Z Q g 'E M V� th Q g 7- 4-1 4 M a-! us. M cV 0p' M- LL } w U. V? VA V} V} V} V} ill, U.! . Itu fa V m fa Z. U U to O 0 0 CA w r 3 .0 O O O 4-1j C LL O rn O C U. '0 a. a a d Q in a ;. 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CD Gl U w 2 O O D cr a C m 1L W v v 2 U Q w 0 2 > as 0 a}' Z X LU y U ti IV R' ,c C c v ;° N OG a) F-- c Q (° c rn v1 c 2 Z Q a _� .0 > .0 CD 0 0 . ra ..- , . . .._ .. - • """ WiliNgraitINMOUNITAT - ' " -' Witlilffiilinfrat. v iatec --F. . . . . ,.. The State of South Carolina ..,„ ........, ._..... }.... ".... ..... ..,. : • ,f4,. . P+'-•' ...' 0:•10 4;a•A I:fP ist '1',.! 1 di•%.••;;V••"' ',it.' Al."• ..-, k0--- --_,-..-1 - .•/4 , 6 Office of Secretary of State Mark Harnmon.d ---• K 1--- K- ,,-... . ' --..• •,... Certificate of Existence, Non-Profit Corporation ..... .,... ..- . . , , ..,'. ,, . .... ,=•-• . :- 7+ .z., ;--• .T.• +.1 ....,. .;•-••'-‘ li Mark Hammond, Secretary of State of South Carolina Hereby certify that: -----• .=:-. .. •rk'''" ...,. _.---- HITCHCOCK WOODS FOUNDATION, a Non-Profit Corporation duly organized -:-. ,...- ,..- --- under the jaws of State of South Carolina on September Rh; 1939, has as of ..:.- ,..-- the date hereof filed as a non-profit corporation fOr religio.us, educational, social,. ..,. , I..- +.41 ..:•.. -,- fraternal; charitable,or other eleemosynary purpose, and has paid ail fees, taxes --, ..:-• +II •and penalties owed to the Seoretary of State,that the Secretary of State has.not p..-- ..-., mailed notice to the company that it Is subject to being dissolved by 1...- .:..: • ..,. administrative action pursuant to•section 33-31-1404 of the South Carolina code -...-P---. .--.,- ,...... ,.. X and that the non-profit corporation has not filed articles:of dissolution as of the .•:* date'hereof. .., 0.-- .:.- X - • ,,-- .... X .... S • , ...,. .-... b.+ ..-N• 7+- ,.-•:. &- P..n • ,A4 W Given under my Hand and the Great :.---_-1 M Seal of the State of South Carolina this ,--: - - 21st day of June, 2006. I - ......,"=-4 . • . . •-,. Mark Flamm ond,S ecietary of State t--; —... . . .. . Internal Revenue Service Department of the Treasury P.O. Box 2508 Cincinnati, OH 45201 Date: NOV 2 6 2007 Person to Contact: Sharon LeNard ID#31-07756 HITCHCOCK WOODS FOUNDATION Toll Free Telephone Number: PO BOX 930 877-829-5500 AIKEN SC 29802-0930 Employer Identification Number: 57-0181600 Dear Sir or Madam: This is in response to the amendment to your organization's Articles of Incorporation filed with the state on June 13, 2006. We have updated our records to reflect the name change from the Hitchcock Foundation to Hitchcock Woods Foundation. • Our records indicate that a determination letter was issued in March 1980 that recognized you as exempt from Federal income tax, and reflect that you are currently exempt under section 501(c)(3) of the Internal Revenue Code. Our records also indicate you are not a private foundation within the meaning of section 509(a) of the Code because you are described in section 509(a)(1) and 170(b)(1)(A)(vi). Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely, t aeolcatt Cind estcott Manager, Exempt Organizations Determinations w For Accommodations Tax Committee Use Only c`=` i�72 Amount Requeste S ‘ 0Db ' Date Received: 2I ( 0 123 I i File#22-23: ai. Date Reviewed: € Il Information Complete[] Need More Information(—) Date Contacted: tSOUTHCAROLINAj Amount Awarded: Date Award Notification Sent: STATE ACCOMMODATIONS TAX GRANT REIMBURSMENT PROGRAM CITY OF AIKEN AIKEN, SOUTH CAROLINA FUNDING APPLICATION APPLICATION MUST BE TYPED DEADLINE: Received no later than Monday, February 13, 2023 by 5 pm. Applicant must follow the procedures in the City of Aiken State ATAX Handbook when completing this application. 1. Name of Project: Joye in Aiken Performing Arts Festival and Outreach Program 2. Project Date (must occur between July 1,2023-June 30,2024): March 1-8, 2024 ❑One-time project I I Ongoing project New Project 1:Existing Project 3. Project Category: Advertising& Promotion of Tourism EsAdvertising& Promotion Arts/Cultural Event IIAdvertising& Promotion of Large Tourist Event 4. Detailed description of the project to include your targeted audience (if additional space is needed, please use an additional piece of paper): See attached City of Aiken State Accommodations Grant FY 23-24 5. Program/event location (physical location): 104 Florence St SW, Aiken 29801 Is the program/event located within the city of Aiken,SC?❑✓ Yes ❑No 6. Name of Non-Profit Organization/Sponsor: Sandra Field Name of Administrative Official: Janice Jennings Telephone: 803.640.6348 Fax: E-mail: director@joyeinaiken.com Mailing Address: PO Box 5538 Aiken SC 29804 City State Zip Code The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. 7. Type of Organization: a. ❑ Government Entity: ❑Agency, Board Commission b. 111 501C Organization (non-profit) Proof of Non-profit Status from IRS or the State of SC as registered with the Internal Revenue Service must be attached to this application (even if you have submitted an application in the past). 8. Non-Profit Organization/Sponsor Federal ID Number: 26-2892095 9. Program/event Coordinator: Sandra Field Telephone: 803.290.8910 Fax: E-mail: sandraf@usca.edu Mailing Address: 115 Trippi Lane, Aiken SC 29803 City State Zip Code 10. What non-financial partnerships do you have for this event? What role will these groups play? See attached 11. Has event been funded through the City of Aiken State Accommodations Tax Funding Program in the past 5 years? i/Yes FINo If yes,complete the chart: Amount Amount Amount Year requested awarded reimbursed I \ 2018-2019 25,000 25,000 25,000 2019-2020 27,500 22,300 22,300 2020-2021 25,000 25,000 25,000 2021-2022 25,000 20,000 20,000 2022-2023 25,000 22,750 22,750 City of Aiken State Accommodations Grant FY 23-24 12. Total #of event attendance for previous year: 2,205 Date: as of June 23,2022 Total number of tourists in attendance for previous year: 37 Total room nights generated the last time this event was held: 32 plus 52 for artists *if this is a new event please give estimated attendance/room night figures with justification. "A tourist is defined as someone who travels more than 50 miles one way to attend an event and stays overnight in paid or unpaid accommodations or someone who plans a day trip to places 50 miles or more,one way,from their home." 13. Explain the economic impact this event will have on the City of Aiken in the following areas. Be detailed in your justification and attach a separate sheet of paper if necessary. Lodging: See attached Food/Beverage: See attached Retail:See attached Other: 14. What marketing will be included in your plan as outlined in this application? (Check all that apply.)* Rack Cards X Cable/Television Ads X Digital Advertising(check all that apply) X Brochures X Radio Ads X Event Website X Magazine Ads X Billboards X Facebook Ads X Newspaper Ads AOL/Google/Bing Ads X Online Newspapers/Magazines Other(Please Explain) Instagram, Contact Contact e-mail blasts,website and FB posts by artists *Must match marketing spreadsheet 15. Event/Project Operational Budget: $375,000 (This is not how much you are requesting from the City of Aiken State A-tax Grant, but what it costs to operate your event/project in its entirety) 16. a. City of Aiken (State) A-tax Marketing Funds Requested: $25,000 b. Applicant Marketing Funds Provided (Not A-tax): $15,000 City of Aiken State Accommodations Grant FY 23-24 17. Revenue Sources: Please check all sources of revenue that are pending or approved and the amount of funds to be received: Requested Approved Amount State Accommodations Tax: City of Aiken X $25,000 (this amount should be the same as the total listed under number 16a and should match the amount requested on the marketing spreadsheet) nAiken County Accommodations Tax: $ 7 Private Funds/Grants: X $50,000 Donations: X $174,000 Sponsorships X $56,000 SC Parks, Recreation, and Tourism: Tourism Advertising Grant (TAG) _ $ Admissions: X $70,000 nMerchandise Sales: $_ COther(please list): TOTAL ANTICIPATED PROGRAM REVENUE $375,000 To complete your application, please complete the attached marketing spreadsheet and submit it as an attachment to your application. 18. Statement of Assurances If the grant application is awarded funding,we agree,as representatives of the organization named in this application, to provide any and all records pertaining to this grant for inspection by the City of Aiken State Accommodations Tax Committee upon request. In addition, we agree to and will adhere to all guidelines regarding the use of the City of Aiken Tourism logo in our advertising materials. The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. Dr. Sandra T. Field Project Coor inator's Name(type` Date 6-- 1 0 z-o " Project Coordinator's Signature Date Janice Jennings Non-Profit Organization/Sponsor Administrative Official's Name (typed) Date i';- -'- - r Organization/Sponsor A ministrative Official's Signature Date RETURN TO: City of Aiken Parks,Recreation and Tourism Department Deadline: State Accommodations Tax Grant Reimbursement Program Monday, Po Box 1177 February 13, 2023 Aiken,S.C.29802 by 5 pm City of Aiken attention:Casey Lozon Detailed Description of the Project A one-of-a-kind collaboration with The Juilliard School in NY, since 2008 Joye in Aiken has brought over 600 artists (mainly from that world-renowned conservatory)to Aiken for public performances and outreach events. Now an important regional draw,the Festival typically attracts audience members from many different states, as well as from all corners of SC. The program is extensively marketed to a demographic that is educated, mobile and affluent, in Columbia, Greenville,Charleston,Savannah and Atlanta. Our out-of-market advertising emphasizes Aiken's appeal as a destination for the cultural tourist. We consider economic development in Aiken to be an important part of our mission and continually refine our programming,as well as our publicity and advertising materials,to offer maximum appeal to out-of-towners. We also plan many community events that have the potential to draw visitors in significant numbers. In the past those have included the Community Fish Fry,the New Orleans-Style Funeral Parade,the Food Walking Tour,and swing dance lessons by professional instructors. In addition,we employ the following strategies to elevate the profiles both of Joye in Aiken,and of the City of Aiken as a cultural destination: - We continue to expand our roster of high-profile artists with national and international name recognition. These artists often post about their time in Aiken and put ticketing links to their Aiken performances on their websites. As an example, recent Tony winner Bryan Carter created a video"viog"about his participation in our Funeral Parade in downtown Aiken and the Joye of Jazz at The Willcox. He posted it on YouTube(.Jose in Aiken -YouTub(), where it has received hundreds of hits. - We have made important new connections with Jazz at Lincoln Center in NY and are actively building that relationship. Our Holiday Concert is a program originally created for Jazz at Lincoln Center by our Artistic Director for Jazz, Riley Mulherkar; Aiken is the only city other than New York where it has been presented. In addition, this year our first event of the Festival week will be a Jazz at Lincoln Center touring show called, "Songs We Love." This program was the 2016 season opener for Jazz at Lincoln Center and is again led by Riley,serving in his role as one of JALC's Music Directors. Widely publicized across the country, this 50-city tour helps put Aiken in the national spotlight. - We continue to add to the"About" and "Plan Your Visit" pages to our website,with photos and descriptions of our venues,focusing on Aiken's history and charm as a destination. Recently added to that page are the Green Boundary Club,the new Second Baptist facility,Crossways, and the Constantine House. We have also added information on Joye Cottage, the Winter Colony,and Aiken's historic role in nurturing excellence in the arts. The "Plan Your Visit" page includes links to the City's information on local accommodations and dining, under the heading, "Stay overnight for our events and enjoy the wonderful amenities that Aiken has to offer!" - We work closely with Thoroughbred Country to bring travel writers from across the country to our events. - We program our major events for the weekends at the beginning and end of the Festival week, since weekends are often the best time for people to travel. - As funding allows,we engage stars with high visibility and popularity for our Finale Concert on the final Friday. This year,for example,we have scheduled Broadway and television star Rachel Bay Jones(a GRAMMY,Tony, and Emmy winner) for that concert. As we pursue those initiatives,we are fortunate to have a reputation that extends well beyond Aiken. In 2019 our Executive Director was invited to address the National Endowment for the Arts in Washington, D.C. (the only local arts organization in the country that was so honored), and that address was livestreamed across the country. Juilliard's own administrators have praised Joye in Aiken as a model for the nation. Each year the dozens of artists we bring (as many as 80 in some years) include Joye in Aiken in the information on their own websites and social media pages. Our two Artistic Directors, both Juilliard-trained, are well-known at the national and even international levels, and bring further favorable attention to Aiken's cultural scene. Non-Financial Partnerships A formal MOU commits the City to providing: an ex officio member of our Board of Trustees; transportation for artists; staff assistance at the AECOM Center; marketing and promotion;and funding through the City budget as available. The Aiken County School District and other participating districts make facilities, staff and buses available for outreach events,and we work closely with the district's Fine Arts Supervisor,who serves as a member of our Board. The Juilliard School is heavily involved in planning, artist bookings.and the actual production of events. USC Aiken provides facilities and ticketing services at no costs and assists with event promotion. Some 200 volunteers sit on committees and participate as ushers, host families, caterers, drivers, and production and PR assistants. Local churches provide performance venues at no charge. Local media outlets provide sponsorships for television and print advertising. Benefits to the City of Aiken As it continues to grow,the Performing Arts Festival has the potential to bring important economic benefits to Aiken in the form of higher visibility for the city as a cultural destination; increased tourism; a more vibrant downtown; and a more profitable hospitality sector. Numerous studies(including some in- depth analyses done in our neighboring state of North Carolina) show that cultural tourists tend to stay longer and spend more money at their destinations than the average traveler. This bodes well for Aiken's future. Hotel Stays: According to surveys done at a single event in 2022,the Festival produced 32 overnight stays for tourists, in addition to 52 overnight stays for the participating artists. The surveys showed overnight stays at Hotel Aiken,The Willcox,the Inn at Houndslake,the Hilton Garden Inn,the Hampton Inn, and the Quality Inn.The average reported rate per night was$178.13. Dining Out: Our artists and accompanying staff typically receive a per diem of$40/day while in Aiken to be spent in local restaurants; most of them make liberal use of those establishments and develop their own favorite eating and drinking places. Events such as the Funeral Parade, the daylong Joye of Jazz festival at The Willcox and the Finale Concert bring full-house crowds to restaurants downtown. Dining out as part of the Festival experience, especially downtown,is a tradition for many Aiken attendees as well as for out-of-towners. Survey information from 2022 shows an average of$62.52 per person per day spent on food and beverage by Festival attendees. Shopping: Because the Festival tends to attract tourists who are relatively affluent, many of them consider Aiken,with its specialty boutiques,a prime shopping destination. With its events scattered throughout the heart of downtown for a week or more,over two weekends,the Festival draws those visitors to the retail district and to the doors of local businesses. 2022 surveys show that average daily retail expenditures by Festival attendees were$88.64 per person. Entertainment: The Festival provides world-class entertainment for both locals and visitors, increasing Aiken's visibility as a regional center of arts and culture. It also brings audiences into the Etherredge Center,the Amentum Center and the Center for the Arts, where they are able to learn about upcoming events presented by other arts organizations. Joye in Aiken is continually expanding and refining its offerings to appeal to new segments of both the local and tourist populations. -0 > 2 3 n k / 3 w 0 Ili / ƒ 3 / -n R / k o GI Cr n I 0 i / N. j 3 _/ CL 2 / \ k $ 2 a - o k _ -I 0 / % 3 3 o 2 7 7 n » ƒ % - \ k k -I �_ / co >Fkz re z 2 a > = n c w § / Co CL CD ƒ 2 fD / YI G \ § w 7 ° iL (0 0 / % = 0 . 0 E f a o VA _ o . / 5 < O D - � § 0 S. 0 VI� ? =mtn m 8 } \ q a) n x, 7 k w 3 c _, ± E E A E / § o 2 m 2 • 2 6 m & - - a E + 3 0 # 2 \ k ) 22 k 1" § e % ° 6 a 2 / 0 5 / /_ 0 tn t ¢ -< -v 17 vl o g n ° c ° > > 2 \ < / / / $ / 03 z q in = n n n Zs n 7 n CD 0b VI U, w k 0 0 0 0 0 K ■ k 0 0 0 CI NJ q k = b b b 0 w ® g 0 0 O. C rp (A n Ve CY al 2 � X % . m 0 0 0 a 0 0 0 b a t M i 0 0 0 � 3 '' / _ k D - - -- n CD 0 § e / -U su al ƒ tn cr / < CU 7 I ] _ » a 2 5 = R. @ 0 - k 7 Er C 0 o A a ■ CD a C in - 3 3 n A. E ON 3 c 2 w 13 c t E g if 5 ID Us crt la B crl ° M E k I y 0 2 ] n) = c a 5 A 2 c 0. § cn 2 ] z ¥ \ & 5 5 = & (D o CD m mo m - m - U § J % a Cr cis cn \ < -I cu 9 o irt k - 9 o » -4 = = - c g co - E ¢ = r % \ ƒ g ' 2 ) o p o ( 3> � _ < ■ J p oo 00 vi 0 0 0 o & NJ o o o o 0 0 ih o .90 o 0 0 b NJ 0 0 CFI to o ..'co 0 0 CO 0 ta ta o o 0 k 0 Nov 10 2008 12:17 P.01 INTERNAL REVENUE SERVICE DEPARTMENT OP THE TREASURY P. 0. SOX 2508 CINCINNATI, OH 45201 OCT 31 OO� Employer Identification Number: Date: 26-2892095 DLN: 1.7053235329008 AIKEN MUSIC PESTIVAT, Contact Person: C/O WILLIAM J COScIONI NANCY L HEAGNEy ID# 31306 910 DOUGH.ERTY RD Contact Telephone Number: A'KEN, SC 29803-6515 (877) 829-5500 Accounting Period Ending; April 3.0 Public Charity Status: 509(a) (2) -- - - Form 99.0 Required:_ Yes Effective Date of Exemption: July 18, 2008 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c; (3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(c) (3) of the Code are further classified as either public charities or private foundations. We determined that you are a public charity under the Code section(s) listed in the heading of this letter_ Please see enclosed Publication 4221-PC, Compliance Guide for 501(c) (3) Public Charities, for some helpful information about your responsibilities as an exempt organization. Letter 947 (DC/CG) Nov iD 2008 12:17 P.02 -2- AIKEIv MUSIC FESTIVAL Sincerely, c5;:20? freft2.4.0:4 Robert Choi Director, Exempt Organizations Rulings and Agreements _ Enclosures: Publication 4221-PC Letter 947 (DO/CO) �. For Accommodations Tax Committee Use Only Amount Requested: Date Received: i >� File#22-23: en Date Reviewed: Information Complete � ,�____�O Need More Information[] Date Contacted: I� M Amount Awarded: Date Award Notification Sent: STATE ACCOMMODATIONS TAX GRANT REIMBURSMENT PROGRAM CITY OF AIKEN AIKEN, SOUTH CAROLINA FUNDING APPLICATION APPLICATION MUST BE TYPED DEADLINE: Received no later than Monday, February 13, 2023 by 5 pm. Applicant must follow the procedures in the City of Aiken State ATAX Handbook when completing this application. 1. Name of Project: AIKEN SPRING STEEPLECHASE 2. Project Date (must occur between July 1,2023-June 30,2024): MARCH 23, 2024 One-time project EiOngoing project El New Project ❑Existing Project 3. Project Category: Advertising& Promotion of Tourism Advertising& Promotion Arts/Cultural Event Q Advertising& Promotion of Large Tourist Event 4. Detailed description of the project to include your targeted audience (if additional space is needed, please use an additional piece of paper): The Aiken Spring Steeplechase is a nationally sanctioned steeplechase racing event, featuring Thoroughbreds from all over the Atlantic seaboard. Race day activities include: six exciting horse races, a Paddock Playground for children filled with pony rides and a petting zoo, a carriage parade, a parade of hounds, Village of Shops featuring local and out of state artisans, live music, a jumbotron and mobile live stream, and our popular hat and crazy pants contests. Due to the loss of the Atlanta Steeplechase we have seen a growing patronage from the Atlanta, GA and Conyers, GA area. We continue to see a successful increase in patronage from both Beaufort and Greenville at our spring event. With the development of our new property, we can now accommodate thousands more and are excited to finally be able to heavily market our signature event, where before we were unable to because we were at capacity with our regular patrons. Our new steeplechase course has been recognized by the National Steeplechase Association as one of the best courses in the country and we are building our brand to bring top level steeplechase racing to Aiken. City of Aiken State Accommodations Grant FY 23-24 5. Program/event location (physical location): 2020 Richland Avenue East, Aiken, SC 29801 is the program/event located within the city of Aiken,SC?❑✓ Yes ❑No 6. Name of Non-Profit Organization/Sponsor: Aiken Steeplechase Association Name of Administrative Official: Frank Mullins Telephone: 803-648-9641 Fax: E-mail: info©aikensteeplechase.com Mailing Address: P.O. Box 360 Aiken, SC 29802 City State Zip Code The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. 7. Type of Organization: a. ❑ Government Entity: DAgency, ISoard EICommission b. Ei 501C Organization (non-profit) Proof of Non-profit Status from IRS or the State of SC as registered with the Internal Revenue Service must be attached to this application (even if you have submitted an application in the past). 8. Non-Profit Organization/Sponsor Federal ID Number: 57-1007007 9. Program/event Coordinator: Jessica Miller 803-648-9641 info©aikensteeplechase.com Telephone: Fax: E-mail: Mailing Address: P.O. Box 360 Aiken, SC 29802 City State Zip Code 10.What non-financial partnerships do you have for this event? What role will these groups play? Tr AM Nlb..MM solar rM.q.A'.i WY..tl*wale or mews IOU Mfro�.M.Imo.WEbo endive mar Igo r V!Tr4 Ion V!G FMwly r,A.1M M..CY=MY Mibr M M M•d4 bsse•ft ph.ab NMWmW See attached document. 11. Has event been funded through the City of Aiken State Accommodations Tax Funding Program in the past 5 years? I IYes LINO If yes,complete the chart: Amount Amount Amount Year requested awarded reimbursed II 2018-2019 111 2019-2020 2020-2021 12 2021-2022 18,500 9,250 9,250 0 2022-2023 15,312.50 15,945.24 ,....--.wm City of Aiken State Accommodations Grant FY 23-24 12.Total#of event attendance for previous year: 24,000 Date: 3/26/22 Total number of tourists in attendance for previous year: 1,100+ online sales & surveys Total room nights generated the last time this event was held: 3.13e (ror nights xCorro°m..baled oSaurvoya) *if this is a new event please give estimated attendance/room night figures with justification. "A tourist is defined as someone who travels more than 50 miles one way to attend an event and stays overnight in paid or unpaid accommodations or someone who plans a day trip to places 50 miles or more,one way,from their home." 13. Explain the economic impact this event will have on the City of Aiken in the following areas. Be detailed in your justification and attach a separate sheet of paper if necessary. Lodging: See attached document Food/Beverage: See attached document Retail:See attached document Other:See attached document 14.What marketing will be included in your plan as outlined in this application? (Check all that apply.)* Rack Cards X Cable/Television Ads X Digital Advertising(check all that apply) X Brochures Radio Ads X Event Website X Magazine Ads X Billboards X Facebook Ads X Newspaper Ads AOL/Google/Bing Ads X Online Newspapers/Magazines X Other(Please Explain) Drone and Video footage gatered for tv and digital ad production *Must match marketing spreadsheet 15. Event/Project Operational Budget: $275,000 (This is not how much you are requesting from the City of Aiken State A-tax Grant, but what it costs to operate your event/project in its entirety) 16. a. City of Aiken (State) A-tax Marketing Funds Requested: $16,741 b.Applicant Marketing Funds Provided (Not A-tax): $3,799 City of Aiken State Accommodations Grant FY 23-24 17. Revenue Sources: Please check all sources of revenue that are pending or approved and the amount of funds to be received: Requested Approved Amount ElState Accommodations Tax: City of Aiken X $16,741 (this amount should be the same as the total listed under number 16a and should match the amount requested on the marketing spreadsheet) Aiken County Accommodations Tax: $ Private Funds/Grants: $ ElDonations: $ El Sponsorships X $84,000 SC Parks, Recreation, and Tourism: Tourism Advertising Grant (TAG) $ El Admissions: X $519,000 El Merchandise Sales: X $3,500 ElOther(please list): $ TOTAL ANTICIPATED PROGRAM REVENUE $348'241 To complete your application,please complete the attached marketing spreadsheet and submit it as an attachment to your application. 18.Statement of Assurances If the grant application is awarded funding,we agree, as representatives of the organization named in this application, to provide any and all records pertaining to this grant for inspection by the City of Aiken State Accommodations Tax Committee upon request. In addition,we agree to and will adhere to all guidelines regarding the use of the City of Aiken Tourism logo in our advertising materials. The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. Jessica Miller 2/13/23 Pr a Coordinator's Name pe ) Date .1 ' ,A C- &I 2/13/23 Proje•-I oordinator's Signature Date Frank Mullins 2/13/23 Non-Profit Organization/Sponsor Administrative Official's Name (typed) Date f.t/t4A1A 2/13/23 Noit Organization/Sponsor Administrative Official's Signature Date RETURN TO: City of Aiken Parks,Recreation and Tourism Department Deadline: State Accommodations Tax Grant Reimbursement Program Monday, PO Box 1177 February 13, 2023 Aiken,S.C.29802 by 5 pm City of Aiken Attention:Casey lawn 2024 Aiken Spring Steeplechase #4. The Aiken Spring Steeplechase is a nationally sanctioned steeplechase racing event,featuring Thoroughbreds from all over the Atlantic seaboard. Race day activities include: six exciting horse races,a Paddock Playground for children filled with pony rides and a petting zoo, a carriage parade,a parade of hounds,Village of Shops featuring local and out of state artisans, live music,a jumbotron and mobile live stream, and our popular hat and crazy pants contests. Due to the loss of the Atlanta Steeplechase we have seen a growing patronage from the Atlanta,GA and Conyers, GA area.We continue to see a successful increase in patronage from both Beaufort and Greenville at our spring event.With the development of our new property,we can now accommodate thousands more and are excited to finally be able to heavily market our signature event,where before we were unable to because we were at capacity with our regular patrons.Our new steeplechase course has been recognized by the National Steeplechase Association as one of the best courses in the country and we are building our brand to bring top level steeplechase racing to Aiken. #10. The Aiken Sertoma Club lays out our roadways,directs traffic, and operates our entrance gates on race day.We have assistance checking guest into the VIP Tents from USCA Fraternity groups.The Lions Club assists the Sertoma Club in the spring for race day gate traffic and sales.We have multiple individuals and small groups of volunteers their time for the day assisting us in various tasks. #13. Lodging:Aiken hotels are confirmed and booked a year and 3 months in advance for our Spring event. These include The Willcox, Houndslake Inn,and the Carriage House Inn. In addition to many Air BNBs and national chain hotels that are in Aiken. In 2022,the average spent per night was$116.74. Food/Beverage:Given that our event has a tailgating component many racegoers will purchase catered meals by local restaurants and make large purchases at grocery stores.They also enjoy visiting restaurants the evening following the race. Retail:Steeplechase is about horses but also fashion.Our guests enjoy dressing up for our events and will purchase a special outfit just for the day. In addition,our Village of Shops features many local Aiken businesses who benefit from the increased visibility our event provides them. Other: It is important to also note that in addition to our patrons, many trainers, riders,and owners from out of state attend our races.They entertain their clientele in Aiken restaurants and also contribute to the"heads in beds"count. fir+ m a ff E WIE . i '-' 1 iki e, * IF Oic N ' iffa' WI ig6 1 - 1 - ! NFIV9 i l .q 0 I - 1M1 }C - Nit; g N 11001 _ � W i uiqf l 11 ! g I 1114 3 C 3 V � ass ! ; 1I11ttt Eili ' ii, 1 E 3 � a � � ill � cow ff o ` li �o p v lac iE iad GCi gilig 2 71 P k, 4 g / q '7 m 0 " ' ' r� Vilo � 1 pr 4i V W W N N gi� � S G � O 4 O �� , t tg § § t § t8 $ 8 $ s8ggs8 o -sta 4. t 8 888 og 8g8g $ 888 gt 1 iMg A.,, Pi C O Ar V� N N N I Juuuui g 88888 $ 88 i . N }� 1 ell lit - .t ;i:1 171. 1`s,.177t 'rlh,1;;I . ;s1i l'fi;iffirin1t1f'llira, ll.l �I"1'r, .,.tE1, 1, -i.Tl=1717171.;7. l l The State of South C ..,.,_ ,....... arolina ..... . ,„.,,, ,,_.,,A,„,..„, ..„: , - i , . _.„ „. ..,_ . :„...,, t.l .__ . opf.t ,-'" 4., i r.jo ort /•-• . . 1 40j, . .• 31; V} 1 _ �.1 1'; . ,fir ,.._- ..1 lee• Y_ :1 Office of Secretary of State Jim Miles . • Certificate of-incorporation, Nonprofit Corporation • I, Jim Miles, Secretary of State of South Carolina Hereby certify that: : AIKEN STEEPLECHASE ASSOCIATION, INC, - a nonprofit corporation duly organized under the laws of the state of South Carolina on December 3rd, 1993, and having a perpetual duration unless otherwise Indicated - below, has as of the date hereof filed a Declaration and Petition for Incorporation of a - - nonprofit corporation for Religious, Educational, Social, Fraternal, Charitable or other •eleemosynary purpose. • Now, therefore, I Jim Milos; Secretary of State, by virtue of thil authority in me vested, ' by Chapter 31, Title 33, Code of 1976 and Acts admendatory thereto, do hereby de- • dare the organization to be a body politic and corporate, with all the rights, powers, privileges and immunities, and subject to all the limitations and liabilities, conferred by Chapter 31, Title 33, Code of 1976 and Acts amendatory thereto. Given under my Hand and the Great Seal of r ' the State of South Carolina this 6th day of December, • dr •• ..:, :r Jim Mies,Secretary of Stale - r -i(! r • - rl;frr>'n •rtr;7ll`•Ir'IT"r !',r.1TilTl!T'11.r ' • 'PIJr111!1i�1;'rv•t{ r i q S r ► ; � r ? PIj lj r� T;�i;tt�� ri�t;f�j�l;.tT �i�;r . — 7I internal f Revenue Service rtment of the1 suit' t WDC - a steeplechase Aaacciatiau, Inc Ward L. Thomas c/o Howard M. Bucket', Jr. Tese (202) 622-&183 P.O. Box 360 SC 29802 in Harm=m` OP:E;EO:T:2- f r • Detm I 1998 �i Employer Identification Dods: so1(c) ($� : 57-1007007 • Key District: Southeast (Baltimore, D) Accauating Period Ending: chine 30 i Form 990 Required: Yes - Dear Applicant: Based the informationd j your operations will be as stated in supplied, or recogni of,exemption we have determined you are t from tioa • indbme tax under section 501(d) of the internal Revenue Code an organization described in the section indicated above- This - i exemption is effective from Dec. 3, 1993, the date on which you were organized, to Nov. 14 1986, the day before the date on which you amended your articles of the 501(c) (3) organizational. test, as incorporation to The faollwing llo with rules apply to yourtax years from Dec_ 3; 1993 to Nov. 14, 1996. i As an organization described in seation -501(a) (4) , you are expre t' prohibited from any partog your filet 1 to inure to the benefit of any to shar'eboldar or individual. Additinn�atly be subject to the excise tam imposedh provides such onmay 4958. - mess spacifieally aepted, You are liable tar taxes under i the Federal Insurance C trtbutione; Act (social security taxes) for ca BIi l9yee to whom you pay $100 or wore during the Year. Unless exceptedd, you are also liah1A for tax under the Federal Unemployment T x Act for each employee to whom you pay $5.0 or morear 1 at or preceding calendarayear, had one qmarter arrr9' the any time in each of 20 calendar e$ 1 81,500 or-more inteaks.If you paid any - of any calendar quarter. If you have -any - questions about excise, employment, or other federal taxes, I please contact your key district office. - If your sources ofcharacter method of support, or your@s, t officeofperatiofn , please let your key district know soso an consider the effect of t$e changeon your exempt 1 . • 1 • 2 I , Aiken steeplechase • fBesaciatiea>l, Inc. p status. In the case of .an amendment to-your organizational document or bylaws, please send a copy of the amended document or ' _ • bylaws to your key district. Also, you should inform your key district office of all changes in your name or address. • In. the heading of this letter-we have indicated whether you mist file Form 990, Return of Organization Exempt from Income Tax. If °Yes° is indicated, you are required to file Fora 990 • only if your gross receipts each year are normally more than $25,000. If your gross-receipts each year are not normally more than $25,000, me ask that you establish that you are not required . to file Form 990 by completing Part I of that Farm for your first - Thereafter, you will not be required to file a return . mil your gross receipts emceed the $25,000 minimum_ For ii guidance in determining if your gross receipts are ortormallya not - more than the $25,000 limit, see the instructions for the Form11 990. If a return is required, it must be filed by the 15th day r of the fifth month after the end of your.anaual accounting period. A penalty of $20 a day is absrgad when a return s filed late, unless there is reasonably cause for the delay. The rt maximum penalty charged caanot exceed 0000 or 5 percent of your gross receipts for the year, whichever ie less. For organizations with gross receipts exceeding $1,000,000 in any It year, the penalty is $100 par day per return, unless there is •reasonable.cause for the delay. The maximum penalty for an ,; oxganiZation with gross receipts exceeding $1,000,000 shall not ii: exceed $50,000. This penalty may also be charged if a return is rc not complete, so please be sure your return i9 complete before (e?,r, you file it. t? • annual return. available f_or .11 - You are required to make your i - public inspection for three years after the return is due. You ; are also required to make available a copy of your exemption : PalLion, any supporting documents, and this exemption letter. i cure to make these Moments available for ub7lic ,41: may subject you to a penalty of $20 per day for each day there in 1 to a m of $10,000 in the case of an a failure to comply (up annual return) . You are mot required to file federal income tax returns unless you are subject to the tam oh unrelated business ino j; under section 511 of the Code. If you are subject to this tax, you must file an income tax return on Form 990-T, Exempt - Organization Business Income Tax Return. In this letter we are .. not determining whether any of your present or proposed activities are unrelated trade or business as defined in section • _ • 513 of the Code. .r - 3 - • Aiken steeplechase Association, lac. • - F1 Contributions to your organization are not deductible by donors under section 170(e) (2) of the Code. Under section 5113, any fund-raising solicitation (including a solicitation for membership dues payment) you make must include an express statement (in a conspicuous and easily recognizable format) that contributions and gifts are not deductible as charitable �}i contributions for federal income tax purposes. This does not ►^ apply, however, if your annual gross receipts are normally $100,000 or lees, or if your solicitations are made to no more - n, than ten persons during a calendar year The laar pravidas penalties for failure to comply with this requirement, unless the x failure is due to reasonable cause. Please use the employer.identification number indicated in the heading of this letter as all returns you file and in all correspondence with the Internal Revenue Service. We are informing your key district office of this ruling. Because this letter could help resolve any questions about your exempt status, you should keep it in your permanent records. If you have any immediate ed4 ate questions about this ruling, please contact the person whet* name and telephone number are shown in the heading of. this letter. For other matters, includingg questions concerning reporting requirements, please contact your key district office. Sincerely; • r.. • - fio-0.-1/ a Garland A. Carter - Chief, ftempt Organizations Tac}m4c l Branch 2 _ a r 03/2912008 10:12 8l'1r Ili OF REvETLE PA a2/04 i - - [NJ 25/2 8D 21:54 903-899-59B8 SC tin OF FEE PAGE 02/02 • Stott of South Carolina Department of Ramue 34�qua Strom P.O.Box 125 Cambia,South Corollas 29214 Match 30,t 973 All EN STEEPL CHASE ASSOCIATION AIKEN STEEPLEMASE ASSOCIATION i l t PARK AVENUE AIKEN SC 29801- - RE: Admission Tax Examption Deaf SitOgadm: This is in rem to your Appiication ix Admissions Tax Excmptian. Based on won given to Department of Revenue personnel,we are of tuo opinion that your organization is exact from admissions tax scion 12-2I-2420 A copy is attached. This exemption is contingent upon your onion operating strictly with its steed purpose end oltseetivets. Any amigos in&s nature or eleosatax of your orgenizstot sad be iuodiately repotted to this office in order that their effect on yore a rtsnp1ian may be determined. SC DEPARTMENT OF REVENUE LICENSE AND REGISTRATION (803)896-13S0 cc: Enraosure �.,• STATE OF SOUTH CAROLINA DEPARTMENT OF REVENUE STD(Rev. )5011 L1 `` EXEMPTION CERTIFICATE NOT VALID WHEN EXTENDED TO CONSTRUCTION CONTRACTORS THEIR SUB-CONTRACTORS,OR THEIR MATERIAL SUPPLY MEN. This certificate is issued in accordance with Section 12-38-2120 of Article 21,Section 12-36-120 of AIKEN STEEPLECHASE ASSOCIATION Article 1,Section 12-36-2510 of PO BOX 360 mon 5 of 8-25-80ofoftIle 8r 38 of�12, or AIKEN SC 29802-0360 Section 44-96-160(V)(1)of title 44 of the Code of Laws of South Carolina 1976,as amended. CERTIFICATE ISSUED TO: CERTIFICATE NUMBER: 1804044 AIKEN STEEPLECHASE ASSOCIATION EXEMPTION START DATE: March 01, 2016 931 POWDERHOUSE RD SE EXEMPTIONS: 12-36-2120(41) AIKEN SC 29803-6294 NOTICE: The numbers in parentheses,which are a part of your certificate number, have reference to the specific type(s)of exemptions granted by this certificate. Should this property be diverted to a taxable use,liability for payment of the tax theron rests with your company.In the event the nature of your operations changes,you should notify the Department of Revenue immediately as this could affect the validity of this certificate. It will be necessary for you to return the original Certificate to this office if your account is ever closed or cancelled. SCHEDULE OF EXEMPTION UNDER SECTION 12-36-2120 of Article 21 (41) Sales by nonprofit organizations For Accommodations Tax Committee Use Only _ '_ r `' Amount Requested: I Date Received: / t• a i j File#22-23: auk' Date Reviewed: en Information Complete Need More Information= Date Contacted: VU CAR0LINA) Amount Awarded: Date Award Notification Sent: STATE ACCOMMODATIONS TAX GRANT REIMBURSMENT PROGRAM C1TY OF Al KEN AIKEN, SOUTH CAROLINA FUNDING APPLICATION APPLICATION MUST BE TYPED DEADLINE: Received no later than Monday, February 13,2023 by 5 pm. Applicant must follow the procedures in the City of Aiken State ATAX Handbook when completing this application. 1. Name of Project: AIKEN FALL STEEPLECHASE 2. Project Date (must occur between July 1,2023—June 30,2024): 10/28/23 OR 11/19/23 WTI be derided on 2/16123 One-time project ZOngoing project New Project Existing Project 3. Project Category: Advertising &Promotion of Tourism III Advertising&Promotion Arts/Cultural Event Q Advertising& Promotion of Large Tourist Event 4. Detailed description of the project to include your targeted audience (if additional space is needed, please use an additional piece of paper): The Aiken Fall Steeplechase is a nationally sanctioned steeplechase racing event,featuring Thoroughbreds from all over the Atlantic seaboard. Race day activities include:five exciting horse races, a Paddock Playground for children filled with booths from local non-profits organizations raising awareness and fund raising for their organizations,a carriage parade, a Village of Shops featuring local and out of state artisans, live music,a jumbotron live stream, stick horse racing for kids, pony rides,and contests throughout the day.We have seen a successful increase in the number of patrons from Hilton Head, Beaufort,Savannah and the SC Lowcountry since marketing our event heavily to them since 2018.We have even caught the attention of a"day trip tourist"business who now regularly brings a Greyhound bus to our races from Hilton Head.*If the event is held on November 18,2023,Aiken will be the deciding race for the National Steeplechase Association's(NSA)2023 Leading Rider and Trainer. In addition,Aiken will be hosting the NSA Annual Meeting and the 2023 Awards Gala. It is a very exciting time for Aiken, as the leaders of each steeplechase race meet in the country will be in attendance for the entire week leading up to the Aiken Fall Steeplechase. City of Aiken State Accommodations Grant FY 23-24 5. Program/event location (physical location): 2020 Richland Avenue East, Aiken, SC 29801 Is the program/event located within the city of Aiken, SC? ✓QYes QNo Es. Name of Non-Profit Organization/Sponsor: Aiken Steeplechase Association Name of Administrative Official: Frank Mullins Telephone: 803-648-9641 Fax: E-mail: info@aikensteeplechase.com Mailing Address: P.O. Box 360 Aiken, SC 29802 City State Zip Code The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. 7. Type of Organization: a. n Government Entity: DAgency, ElBoard ECommission b. 501C Organization (non-profit) Proof of Non-profit Status from IRS or the State of SC as registered with the Internal Revenue Service must be attached to this application (even if you have submitted an application in the past). 8. Non-Profit Organization/Sponsor Federal ID Number: 57-1007007 9. Program/event Coordinator: Jessica Miller Telephone: 803-648-9641 Fax: E-mail: info@aikensteeplechase.com Mailing Address: P.O. Box 360 Aiken, SC 29802 City State Zip Code 10. What non-financial partnerships do you have for this event? What role will these groups play? TMAL.Worm QJ lop w wi e0.gw 0.m tahea a.+aparr car esm PIN a en M-W how m.M.em eserti awr Ns WA"Tomb tam UNA h'a a.r0'yws. 7as Ara.e].M saw Cawaq wwr.w q..re w m we=hoar se ti w.Ws se..rse ew p.Me.Mes.hawwa a.oalla.oa.r.aaavM.wM h h^esaa r ar ma 11. Has event been funded through the City of Aiken State Accommodations Tax Funding Program in the past 5 years? ❑�/1'es ONo If yes,complete the chart: Amount Amount Amount Year requested awarded reimbursed 2018-2019 24,650 23,965 23,965 0 12019-2020 26,730 21,200 21,200 Q 12020-2021 24,612.50 24,600 Nat used COVID Q 2021-2022 24,000 14,000 fall m«voaaoned 0 2022-2023 21,841 21,841 Pendilg 49,0,11 City of Aiken State Accommodations Grant FY 23-24 12.Total#of event attendance for previous year: 9,000 Date: 10/29/22 Total number of tourists in attendance for previous year: 309 surveys; 100 were tourists Total room nights generated the last time this event was held: 2-38(#°f4ghb:/afro°nnbasedce3°9"iv** *if this is a new event please give estimated attendance/room night figures with justification. "A tourist is defined as someone who travels more than 50 miles one way to attend an event and stays overnight in paid or unpaid accommodations or someone who plans a day trip to places 50 miles or more,one way,from their home." 13. Explain the economic impact this event will have on the City of Aiken in the following areas. Be detailed in your justification and attach a separate sheet of paper if necessary. Lodging: The majority of hotels in Aiken are booking a full year in advance for our fall event.These include The Willcox, Houndslake Inn,and the Carriage House Inn. Many of our Beaufort, Hilton Head and Savannah Food/Beverage:The average spent on food in 2022 was$115.33 per person. Given that our event has a tailgating componenfmany racegoers will purchase catered meals by local restaurants and maKe large Retail:In 2022 the average spent on retail was$100.88 per person.Steeplechase is about horses but also fashion. Our guests many local Aiken businesses who benefit from the increased visiability our vent provides them. Other It is important to also note that in addition to our patrons many trainers,riders,and owners from out of state attend our races.If our races 14.What marketing will be included in your plan as outlined in this application? (Check all that apply.)* Rack Cards x Cable/Television Ads x Digital Advertising(check all that apply) x Brochures Radio Ads x Event Website x Magazine Ads x Billboards x Facebook Ads x Newspaper Ads AOL/Google/Bing Ads x Online Newspapers/Magazines x Other(Please Explain) Drone and Video footage gatered for tv and digital ad production *Must match marketing spreadsheet 15. Event/Project Operational Budget: $215,000 (This is not how much you are requesting from the City of Aiken State A-tax Grant, but what it costs to operate your event/project in its entirety) 16. a. City of Aiken (State)A-tax Marketing Funds Requested: $22,929 b. Applicant Marketing Funds Provided (Not A-tax): $3,249 City of Aiken State Accommodations Grant FY 23-24 17. Revenue Sources: Please check all sources of revenue that are pending or approved and the amount of funds to be received: Requested Approved Amount State Accommodations Tax: City of Aiken X $22,929 (this amount should be the same as the total listed under number 16a and should match the amount requested on the marketing spreadsheet) ElAiken County Accommodations Tax: $ ElPrivate Funds/Grants: $ ❑ Donations: $ D Sponsorships X $30,000 ElSC Parks, Recreation, and Tourism: Tourism Advertising Grant(TAG) $ 0✓ Admissions: X $300,000 0 Merchandise Sales: X $3,200 ❑ Other(please list): TOTAL ANTICIPATED PROGRAM REVENUE $141'129 To complete your application, please complete the attached marketing spreadsheet and submit it as an attachment to your application. 18. Statement of Assurances If the grant application is awarded funding,we agree, as representatives of the organization named in this application,to provide any and all records pertaining to this grant for inspection by the City of Aiken State Accommodations Tax Committee upon request. In addition,we agree to and will adhere to all guidelines regarding the use of the City of Aiken Tourism logo in our advertising materials. The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. Jessica Miller 2/13/23 Proje oordinator's Name (typed) Date r 2/13/23 Project g.ordinator's Signature Date Frank Mullins 2/13/23 Non-Profit Organization/Sponsor Administrative Official's Name(typed) Date -�� 2/13/23 Non-Profit Organization/Sponsor Administrative Official's Signature Date RETURN TO: City of Aiken Parks,Recreation and Tourism Department Deadline: State Accommodations Tax Grant Reimbursement Program Monday,, PO Box 1177 February 13, 2023 Aiken,S.C.29802 by 5 pm City of Aiken Attention:Casey Lozon 2023 Aiken Fall Steeplechase #4. The Aiken Fall Steeplechase is a nationally sanctioned steeplechase racing event,featuring Thoroughbreds from all over the Atlantic seaboard. Race day activities include:five exciting horse races, a Paddock Playground for children filled with booths from local non-profits organizations raising awareness and fund raising for their organizations, a carriage parade,a Village of Shops featuring local and out of state artisans,live music, a jumbotron live stream,stick horse racing for kids,pony rides,and contests throughout the day. We have seen a successful increase in the number of patrons from Hilton Head, Beaufort,Savannah and the SC Lowcountry since marketing our event heavily to them since 2018. We have even caught the attention of a "day trip tourist" business who now regularly brings a Greyhound bus to our races from Hilton Head. *If the event is held on November 18, 2023,Aiken will be the deciding race for the National Steeplechase Association's(NSA)2023 Leading Rider and Trainer. In addition,Aiken will be hosting the NSA Annual Meeting and the 2023 Awards Gala. It is a very exciting time for Aiken,as the leaders of each steeplechase race meet in the country will be in attendance for the entire week leading up to the Aiken Fall Steeplechase. #10. The Aiken Sertoma Club lays out our roadways,directs traffic,and operates our entrance gates on race day.We have assistance checking guest into the VIP Tents from USCA Fraternity groups.The Aiken Civic Ballet Company assists us by running our Stick Horse Races on the day.We also have over 50 other equine experienced volunteers from the community assist in the running of the races. #13. Lodging: Most hotels in Aiken are booking a full year in advance for our fall event.These include The Willcox, Houndslake Inn, and the Carriage House Inn. Many of our Beaufort, Hilton Head and Savannah guests will stay for a minimum of 2 nights for our event. In 2022,the average spent per night was $116.74. Food/Beverage:The average spent on food in 2022 was$115.33 per person. Given that our event has a tailgating component many racegoers will purchase catered meals by local restaurants and make large purchases at grocery stores.They also enjoy visiting restaurants the evening following the race. Retail: In 2022 the average spent on retail was$100.88 per person.Steeplechase is about horses but also fashion. Our guests enjoy dressing up for our events and will purchase a special outfit just for the day. In addition,our Village of Shops features many local Aiken businesses who benefit from the increased visibility our event provides them. Other: It is important to also note that in addition to our patrons, many trainers, riders, and owners from out of state attend our races. If our races move to Nov. 18 there will be an increased excitement and draw to our Fall Event due to its importance on the NSA racing calendar. 888 8 g I ;'i4 ; 45 ,5 1.^;.=' # e c 888888888 c, ggg § Rggg : $ i' ,.•• a ,9. 2 gggg $ § g8 .7; $ �, $ v P. q 7 3 a 0 8 p ,, _ W' M N O) C� I K1 Lf VY N L1 Vf V► N , : _�.1$ 1=� F N N N i!1 N M y} N V1 toj �,n/ WWW tM1 N}v,<4.V?V►to 1" 4A IA AA •• s d: c i jg R a a i 'N ,V8 I , VF g. I, i pp .wj• � 8 g 8 � g 8 $ $ 03 m 2 2 a A 888 1-4 fci 88888888 888 g g $ 8 ggggggggEgg8 § $ § § R -N N N 11 P rf r fYl N VL N r/� CV}N V V 4A V1 A N W +A V1 4A V if/4A 4h 4A 4A 4"N C v N vni .o .P E E , ° E c E H a71 c c 10 ° °c Z vc = v_ g. M O E O Oj > 7 S c p dp N pa C N ai 2 8 to V co tL� k. c c y 2 C W C Y Q R Cc a s a a u �^ h Q pp w Q s E ` E SEE oa Eg opgp p $ § $ cog O C C i 1 1 . 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' Off`ice of Secretary of State Jim Miles Certificate of incorporation, Nonprofit Corporation ± tb• t i, Jim Miles,Secretary of State of South Carolina Hereby certify that: i,A ',: AMEN STEEPLECHASE ASSOCIATION, INC., .', a nonprofit corporation duly organized under the laws of the state of South Carolina H • on December 3rd, 1993, and having a perpetual duration unless otherwise indicated below, has as of the date hereof filed a Declaration and Petition for Incorporation of a nonprofit corporation for Religious, Educational, Social, Fraternal, Charitable or other -eleemosynary purpose. -, .Now,therefore, I Jim Milos; Secretary of Slats, by virtue of the authority In me vested, "; • by Chapter 31, Title 33, Code.of 1976 and Acts admendatory thereto, do hereby de.- • dare the organization to be a body politic and corporate, with all the rights, powers, privileges and Immunities, and subject to all the limitations and liabilities, conferred by i Chapter 31, Title 33, Code of 1976 and Acts amendatory thereto. • Given under my Hand and the Great Seal of the State of South Carolina this 6th day of . t December, 1993. - `- .. F , L - 'I 1 Jim Miles,Secretaly of State -'-1 - .n . r ,T.. 1itr,tivrryhrrir;rT:'T7,-!�,1T, Ti';iS?li!111ii3 ,, t!•,t!;,,,,i,--,.7 .j'l° 't el li ;11 °• . �, • ' Wand Revenue Service { Depadment of the rny e I 4i chase xaeca on, Ward. L. Thomas 1 P.O. Baas 360 Rickey,oward X. as: (202) 622-6J.4a + Aim, SC 29802 toRaremetx OP:FsSO:T:3- "t ate: ' I 9 R I 1. Coder .1 ROPtoyer Identification tears 57-1007007 u • • 9 District: • auating Period Ending: Mine 30 {&slti e. gyp} - Form 990 8equtredr Yee i - Dear Applicant: Based on the information eupplied operations .l as , assuming ryour ecognition fore inyour of , we have determined you application for ederal tax section Sot(d) of the � Ravenna Code aa i from f j #cxn 3satien � Dec.the sectionindicated above. _ i were .ze , 1993, the date which you amended to Nov.Notr14, 1996, the day a the date on ? (3) yourai ctles of' to Y with 1 the 1 apply to your tax years from Dec. 3, 1393to Nov.as agreed-. 14, 9996. • i As an organizationdescribed insection t section-501 a r net earnings t y prohibited from army part of ) i�3 You are y may subject to the a impO the benefit of any vete gWnwlmader or Individual. 1 Addi:tionally, any transaction which osed unless forthe Federal Insurance eachss+ 13 y. wadi YOM are lie for tares - ar l to � $1tmituracata 0 orore duri(social ng the t 98) calendar the r. ese ted, you are alsoliable . under pay de l Tax Act for each• _., - ,. current or preyug a �� quarter if, �..,.,M =,� to � .or at any in each of calendar2 3"0c had one or more employees . $1,600 or-more in any 3ar qua ter. If 'youyou hpaid avewages of please a your excise,bout eup other Vie, wathod opIf eration act your , Meow or tat office eau consider the effect of your ou ea Your avant • - a - Aiken Steeplechase Association, inc. Otatps. In the case of 4132 amendment to"your organisational dolt or bylaws, please send a copy of the amended d document or ' - bylaws to your key district. Also, you should inform your key - district office changes all cbes in you nams or address. - In the heading of this letter.we have indicated whether you 3 roust file Form 990, Return of Organisation Exempt from Income - Tax. If °Yes° is indicated, you are required to file Form 990 only if your gross receipts each year are normally mote than . ; $25,_000. If your moss-receipts each year are not normally more than $25,000, we ask that you establish that you. are not required . . to file Form 990 by ommletim Part I of that Form for your first - Thereafter, you 1 notbee to file a returnuntil your gross receipta exceed the ,OoO minimum. For ,• mare tha in n deterwinima if $25,b00yourgross receipts cis uF° not ' limit, see the instructions for the Form i 990. If a return is required, it mast be filed by the 15th day ' of� the fifth after the. ena pd of your.annual account latee,unless re is of �oonabble cease is far the when�aayy. The is filed _ penalty dbarpad Cannot 'exceed $10,000 or 5 percent of your gross receipts far the :year, whichever is less. For r orgarmisaeti+cns with gross receipts exceeding 01,000,000 in a:#y year, the penalty is $100 per y per return, unless there is j7 reaeonablo.cause for the delay. The maximum penalty for an .�' azganisation with gross receipts exceeding $1,O0O,000 shall not exceed $50,000. This penalty may also be charged if a return is ae net cromplete, so please be sure your return id complete before } you file it. _. s- Your are required, to lake your annual return available for public inspection forthree years after the return is due. Tim are also required to make available a cepy of your exemptions ion, any' supporting ems, and this exemption letter. ' P tO make t?la3Gn gocumente erya 1�--.lab a tor public i ap ctfipp may subject you to a penalty of 20 per day for each day there is `: a failure to comply (up to a maximum of $10,000 in the case of an annual return) . • . You are not required to file federal income tax returns • unless you are subject to the tax an unrelated business income tinder section 511 of the Code. If you are subject to this tax, ' • you must file an income tax return an Pore 990-T, Exeept - _ _ Organisation Business Income Tax Return. In this letter we are not dam whether any of your present car propose d aotivttiea are unrelated trade = busineee as defined in emotion : . 513 of the Code. _ • r • F 1 % _ • • • • - 3 - Aiken Steeplechase Association, Inc. Contributions to your organizatiem are not Aedurrime by clonal-a under Election 170(0) (2) of the Cade. Under section 6113, any fund-raising solicitation (including a solicitation for membership dues payment) yrrummke must include an express statement (in a conspicuous and easily recognizable format) that I contributions and gUts are not deductible as charitable contributions for federal in oore tax pnrpoaes. This does not apply, however, if your annual gross receipts are normally $100,000 or leas., or if your solicitations are made to no more • E than tan persons during a calendar year. The law provides V penalties for failure to couply with this requirement, unless the r - failure is due to reasonable cause. r Please use the employer.identification number indicated in • the heading of this letter an all returns you file and in all correppondence with the Internal Revenue Service. We axe informing your key district office of this ruling. Because this letter could help resolve any questions about your exempt statue, you should keep, it in your permanent records. If you have any immediate questions about this ruling, please contact the person wholle name and telephone number are shown in the heading of.this letter. For other matters, including questions concerning reporting requirements, please {matelot your key district office. Sincerely; • Garland A. Carter Chief, Exempt Organizations wiapbmiciml Brandb. 2 I • • • • - • •••••••••• " r , e- .`• • • • - MINK •04. Ictk. p3/2W288e 18;12 80 ' • DEM CF i€VE 4E PA�x' 82/04 -• : !/45/2889 21,:r54 889--8'98-•586$ 90 BFPT'QF MOLE PIA 82/e2 State*Moo* 1 Department ofR vn��a 301 Ckevois Strout)P,O�Box 325c Colas South Ceroflzm 29214 Match 30,t973 AIRMT STEEPLECHASE ACTION AMEN STEEPLECHASE ASSOCIATION I I t PARK AVENUE AIKEN SC 29801- RE: Admission Trot lea Dear SitfMktam: This is in mitre=to your Application ibrAdmindons Tex Exemplion. Bad on won gym to paparenent of venue personnel,wr line oftau Opinion that your o nizetion is exempt from admission test section 12-21-2420 A copy is attached. This=Orion its=time&Von l wee OPereeSig strleft be skald w and objectives. Any chow*,in snature or character o our organization should k b m dwi ly reported to this office in order that their ea&CM year reteinptioo may be debunked. SC DEPAXItENTOF REVENUE LICENSE Alm REGISTRATION (8033 896.13S0 cam: • Enwaanre _ +►�wwwl • STATE OF SOUTH CAROLINA DEPARTMENT OF REVENUE STD (Rev.)5011 EXEMPTION CERTIFICATE NOT VALID WHEN EXTENDED TO CONSTRUCTION CONTRACTORS THEIR SUB-CONTRACTORS,OR THEIR MATERIAL SUPPLY MEN. This certificate to issued in accordance with Section 12-36-2120 of Article 21,Section 12-36-120 of AIKEN STEEPLECHASE ASSOCIATION Article 1,Section 12-36-2510 of PO BOX 360 Artide 25 of Chapter 38 of fide 12, AIKEN Sc 29802-0360 Section 58-25-80 of the 58,or Section 44-96-18004(1)of title 44 of the Code of Laws of South Carolina 1976,as amended. CERTIFICATE ISSUED TO: CERTIFICATE NUMBER: 1804044 AIKEN STEEPLECHASE ASSOCIATION EXEMPTION START DATE March 01,2016 931 POWDERHOUSE RD SE EXEMPTIONS: 12-36-2120(41) AIKEN SC 29803-6294 NOTICE: The numbers In parentheses,which are a part of your certificate number, have reference to the specific type(s)of exemptions granted by this certificate.Should this property be diverted to a taxable use,liability for payment of the tax theron rests with your company.In the event the nature of your operations changes,you should notify the Department of Revenue Immediately as this could affect the validity of this certificate. It will be necessary for you to return the original Certificate to this office if your account is ever closed or cancelled. SCHEDULE OF EXEMPTION UNDER SECTION 12-36-2120 of Article 21 (41)Sales by nonprofit organizations For Accommodations Tax Committee Use Only ' - iI Amount Requested: : Date Received: . 1 j 11 i File #22-23: Mk-. en Date Reviewed: Information Complete0 Need More informations Date Contacted: LOUTHCAROLINA)) _ Amount Awarded: Date Award Notification Sent: STATE ACCOMMODATIONS TAX GRANT REIMBURSMENT PROGRAM CITY OF AIKEN AIKEN, SOUTH CAROLINA FUNDING APPLICATION APPLICATION MUST BE TYPED DEADLINE: Received no later than Monday, February 13, 2023 by 5 pm. Applicant must follow the procedures in the City of Aiken State ATAX Handbook when completing this application. 1. Name of Project: Aiken Antique Show 2024 2. Project Date (must occur between July 1,2023-June 30,2024): Feb. 1-4, 2024 One-time project sOngoing project n New Project a Existing Project 3. Project Category: •Advertising& Promotion of Tourism DAdvertising& Promotion Arts/Cultural Event Advertising& Promotion of Large Tourist Event 4. Detailed description of the project to include your targeted audience (if additional space is needed, please use an additional piece of paper): Please see attached. City of Aiken State Accommodations Grant FY 23-24 5. Program/event location (physical location): 122 Laurens St SW Aiken SC 29801 is the program/event located within the city of Aiken, SC? ✓1Yes ❑No 6. Name of Non-Profit Organization/Sponsor: Aiken Center for the Arts Name of Administrative Official: Caroline Gwinn Telephone: 803-641-9094 Fax: E-mail: execdir@aikencenterforthearts.org Mailing Address: 122 Laurens St SW Aiken, SC 29801 City State Zip Code The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. 7. Type of Organization: a. 0 Government Entity: Agency, Board EICommission b. 1=1 501C Organization (non-profit) Proof of Non-profit Status from IRS or the State of SC as registered with the Internal Revenue Service must be attached to this application (even if you have submitted an application in the past). 8. Non-Profit Organization/Sponsor Federal ID Number: 23-7249651 9. Program/event Coordinator: Kayla Hitchcock Telephone: 803-641-9094 Fax: E-mail: kayla@aikencenterforthearts.org Mailing Address: 122 Laurens St SW Aiken, SC 298901 City State Zip Code 10. What non-financial partnerships do you have for this event? What role will these groups play? Partnerships include USC-Aiken,Sand River Woman's Club,Aiken Junior Woman's Club,and St.John's United Methodist Church for volunteers and Aiken Standard and News Channel 6 for advert sing.Event utilizes over 130 volunteers who plan,prepare,market,execute 11. Has event been funded through the City of Aiken State Accommodations Tax Funding Program in the past 5 years? Des 111No If yes, complete the chart: Amount Amount Amount Year requested awarded _ reimbursed 0 2018-2019 20650 16065 16065 Q 2019-2020 17395 13000 13000 ✓ 2020-2021 16175 13800 ' covid cancelled , ✓ 2021-2022 16675 11675 11675 i ✓ 2022-2023 12400 11285 in process City of Aiken State Accommodations Grant FY 23-24 12. Total # of event attendance for previous year: 2347 Date: 2/2/23 thru 2/5/23 Total number of tourists in attendance for previous year: 1197 Total room nights generated the last time this event was held: 513 *if this is a new event please give estimated attendance/room night figures with justification. "A tourist is defined as someone who travels more than 50 miles one way to attend an event and stays overnight in paid or unpaid accommodations or someone who plans a day trip to places 50 miles or more, one way,from their home." 13. Explain the economic impact this event will have on the City of Aiken in the following areas. Be detailed in your justification and attach a separate sheet of paper if necessary. Lodging: Please see attached Food/Beverage: - Retail: Other: 14. What marketing will be included in your plan as outlined in this application? (Check all that apply.)* X Rack Cards X Cable/Television Ads X Digital Advertising(check all that apply) X Brochures X Radio Ads X Event Website X Magazine Ads Billboards X Facebook Ads Newspaper Ads AOL/Google/Bing Ads X Online Newspapers/Magazines Other(Please Explain) *Must match marketing spreadsheet 15. Event/Project Operational Budget: $38,000 (This is not how much you are requesting from the City of Aiken State A-tax Grant, but what it costs to operate your event/project in its entirety) 16. a. City of Aiken (State) A-tax Marketing Funds Requested: $12,500 b.Applicant Marketing Funds Provided (Not A-tax): $4300 City of Aiken State Accommodations Grant FY 23-24 17. Revenue Sources: Please check all sources of revenue that are pending or approved and the amount of funds to be received: Requested Approved Amount DState Accommodations Tax: City of Aiken X $12,500 (this amount should be the same as the total listed under number 16a and should match the amount requested on the marketing spreadsheet) Aiken County Accommodations Tax: $ aPrivate Funds/Grants: pending $4,300 ElDonations: $ aSponsorships pending $53,000 ElSC Parks, Recreation, and Tourism: Tourism Advertising Grant(TAG) $ 111 Admissions: pending $18'000 ElMerchandise Sales: $ ElOther (please list): dealer(17,000) program ads(5,000) pending $22,000 food court (5,000) $5,000 TOTAL ANTICIPATED PROGRAM REVENUE $114,800 To complete your application, please complete the attached marketing spreadsheet and submit it as an attachment to your application. 18. Statement of Assurances If the grant application is awarded funding, we agree, as representatives of the organization named in this application, to provide any and all records pertaining to this grant for inspection by the City of Aiken State Accommodations Tax Committee upon request. In addition, we agree to and will adhere to all guidelines regarding the use of the City of Aiken Tourism logo in our advertising materials. The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. Kayla Hitchcock 2/9/23 Project Coordinator's Name (typed) Date )klYitAVALAtat I�3 Project ordinator's Signature Date Caroline Gwinn 2/9/23 Non-Profit Organization/Sponsor Administrative Official's Name (typed) Date t 45S - a-/ //46,1-3 Non-Profit Organization/Sponsor Administrative Official's Signature Date RETURN TO: City of Aiken Parks,Recreation and Tourism Department Deadline: State Accommodations Tax Grant Reimbursement Program Monday, PO Box 1177 February 13, 2023 Aiken,S.C.29802 by 5 pm City of Aiken Attention:Casey Lozan 2024 Aiken Antique Show ATAX application:expanded answers to questions 4 and 13. 4. Detailed description of the project to include your targeted audience(if additional space is needed, please use an additional piece of paper): The 2024 Aiken Antique Show will mark the 24'h offering of this popular show which is an annual fund raiser for the Aiken Center for the Arts (ACA). Project funds will be used to promote and improve tourism attendance at the Aiken Center for the Arts 2024 Aiken Antique Show by continuing to improve the experience for visitors coming to Aiken from a distance greater than 50 miles. The 2024 project will continue to focus on drawing a younger demographic,specifically ages 35-55 by continuing to enhance not only traditional antiques but also vintage,garden and design. For the continued success of this show, it is important to broaden our customer base by targeting inclusion of a younger crowd (outside the 50-mile radius)in addition to our faithful, strong representation of the older generation traveling from 50 miles and outside of Aiken to attend.The younger generation often buys from big box or online retailers where there is little personal connection to the furniture, objects and sellers.ACA offers two lectures during the show to give visitors the opportunity to learn something from experts in the field and get to know these people in the process. Making connections is an important part of the Aiken Antique Show,and one of the many reasons it has endured for so many years. People enjoy the interactions and opportunity to learn about the objects they are bringing into their homes.ACA invites visitors to celebrate and learn from an encounter with antiquated art and objects.These pieces have a certain character and wisdom that allow us to connect with the past.This show and sale continues to offer opportunities to engage and learn how to incorporate the old with the new, creating a connection to the objects. Even industry tastemakers recognize the importance of helping clients incorporate an old piece (often from a family member) with the new that is so popular with younger generations.Therefore, one of our focus areas will be to draw the 35-55 age range, and to celebrate the connections and stories of others in art and objects.Another focus area is to bring presenters into our lectures that have recognition in areas outside of the 50 mile radius. It brings new and fresh ideas and people into this event. We plan to accomplish this by targeting people on social media and through other digital methods. Inserting pixels into the videos we share online allows us to gather data, including their social media groups and interests. By capturing this data,we can target people who we know show an interest in antiques, which is an effective use of the marketing budget. Direct targeting also allows us to serve digital advertising to people in a specific geographical area. Our surveys have found that people come from areas outside a 50-mile radius across the US and internationally.Among these areas are, Georgia, Lake Oconee,Athens, Atlanta, Conyers and surrounding areas in Georgia and Hilton Head, Charleston, Beaufort and other parts of the South Carolina Low country.This weekend long event promotes arts in Aiken drawing tourists to downtown Aiken each February supporting local hotels, retail shops and restaurants.This event is in the heart of downtown Aiken increasing the awareness of our wonderful Aiken has to offer, not only arts and cultural experience, but also other interests to tourists. Each year 22 dealers from around the country display and sell their quality merchandise for four days at the ACA. Also, lectures, drawing attendees due to interesting topics, are presented to help educate and raise awareness of decorative arts. Because of heavy promotion, each year approximately 2,000 people attend with many people attending multiple days.Approximately 54%of our attendees are from outside a 50- mile radius of Aiken. The dealers and lecturers alone generate approximately 60 lodging nights.This event is similar to shows in Thomasville, GA and Madison, GA attracting out of town visitors as well as new tourists visiting Aiken staying in hotels, eating in local restaurants and shopping in Aiken's wonderful shops.Visitors coming to our Antique event see firsthand the other amenities Aiken has to offer for future visits. 13. Explain the economic impact this event will have on the City of Aiken in the following areas. Be detailed in your justification and attach a separate sheet of paper if necessary. Lodging:The Aiken Antique Show weekend kicks off with a Preview Party, "Cocktails and Collectors".Shopping and viewing beautiful antiques,vintage, garden, and design is considered entertainment in its own right and we continue to have art available for viewing in the Brooks Gallery and the Aiken Artist Guild Gallery. In addition to"museum" attractions,we provide two informative lectures that always bring additional attendees due to the interesting and popular topics. An example of the caliber of presenters this show offers is a leading CEO and author,co-founder of Garden & Gun, Rebecca Wesson Darwin.This accomplished professional and her magazine, Garden& Gun,are known for bringing forward stories of individuals who demonstrate what it means to be Southern which share the soul of the South with a readership across the globe and not only attracts a younger generation but entertains and inspires people from beyond the 50-mile radius.We look for presenters with a broad appeal.We have also introduced presenters who bring an interactive presentation allowing the participants to create something within garden design.This weekend event provides arts and cultural entertainment not only for visitors/guests coming specifically to the event but also for those visiting the area for other reasons(le social events, sporting events, etc.) Information gathered from our surveys taken in 2023 reported 513 overnight stays, spending an average of 225.00 per day on overnight hotel stays. Food/Beverage: Our restaurant partners report an increase in attendance during the weekend of the Aiken Antique Show for breakfast, lunch and dinner. The Show and Sale ends at 6pm on Friday and Saturday and 4pm on Sunday;early enough for visitors to walk to a nearby restaurant for dinner.Our staff at the front desk regularly field questions for restaurant recommendations and provide directions for our out of town guests.This event is held in the middle of downtown Aiken making it convenient for tourists/visitors to have multiple dining choices within walking distance. Survey data from the last show in 2023 showed an average of$ 121.00 on food and beverage. Retail:Visitors to the Aiken Antique Show come to the area prepared to shop.The Aiken Center for the Arts is centrally located to all of the fabulous shops and restaurants in downtown Aiken providing visitors with a variety of shopping choices.Surveys from previous years support a higher level of spending during this weekend. Having this event located in the heart of downtown Aiken is a great advantage to encourage shopping and dining out in the city. Survey data from the last show in 2022 showed an average of$147.00 on retail purchases in Aiken. Other:The Aiken Antique Show pulls a large group of visitors/tourists to enjoy the Antiques weekend event as well as enjoy other wonderful tourist attractions in Aiken. A tourist coming to Aiken for the Antiques event for the first time will discover what a charming and wonderful town Aiken is.The Aiken Antique Show is a very high quality antiques,vintage, garden, and design show with extremely reputable dealers who have a wide following all over the Southeast.Annually 10+dealers are turned away from participating due to already reaching dealer capacity.The event is run with every attention to detail demonstrating Aiken's best hospitality and offerings. The event inspires a positive feeling in the community and results in a high economic impact due to visitors/tourists coming to the Preview Party,Show and Sale, and Panel Discussions as well as visiting other Aiken attractions,dining and shopping with many staying overnight(s) in hotels. Survey data from the 2023 show showed 513 overnight stays during the Aiken Antique Show event, average daily food/beverage of$121.00 and average retail store expenditures of$147.00. _ q k _ 0 0 0 0 0_ 0 /.- CIE - \- J`� Z� W o $ r ¢ k $ k I. z �§ f 7 0 2 f 7 0m # $ m 2Li. q , S� \ Z. / (43 Z Q u 12/ 0 -0 0 0 000 0 th 0 0 c a _ c a o o o o d 6 q - 2 2 0 c u. 2 k o. 2 0 � $ o % < a < 2 a to co -- > - 0 0 0 0 0 0 0 0 0 UJ q 0 E 2 I,: a o 0 6 « q J 00 0 / 2 mcn N in in 1 m to to / VI \ / U _ ■ 2 U m u 7 zto / § $ 7 u 2 2 t o E k o c f k \ c c k 0 ■ E m ■ - a a ° 2 4 $ 3 U \ & & Z Z D = « 0 0 CCC I § \ - - •0 to % ' o 0 0 < Z 2 u C1 R E 8 o Q O J 1 7 0 $ \ k 0 A 2 o 0 J 1- G I 2 u • � - 4 0 k c + `10 VI |te D " 0 / M © a) u. to 0 6171 NJ J 0 a) c 120 § CO § EQ. � �IV W - Q Y -V ¢ C 2 e .tv 4-1 e k re a s a « w a 0_ et- 0 eg i < E o 0 0 E % ro ilo U. { / •0 R k ro z ° % \ $ r- ? \ 0 2 2 2 & 3 . E CO 2 & o- I. E � '0 to E u4 - - 0 z a k kk >. 0 , e r eV MS \--iy Nil\ AIKEN :- X (%) of (f)(-0 c ( fie)/t ' \OP ( ( 2 e� i , FEBRUARY 3 - 5 2023 �' Ji r .. 4 _.,_,_, _,.,.,----,- ,---, --.,-. 1:',„, ._, ‘ .,.,,,,,, 1 ,,,,,_,_ -,i) ,,,L, :: .7.;4_,.(4041.... .4..,. .:,..s,.-4014 1 , , .t, ;0,;/- ..! fy. .,, 0 ( ke C'eft ; ' C:ct;4;1. qt'• 4 It; ;•INkitt. )1140,. ,,.._ k - • :- V„.., , .,* - VIF;11131147// •/ COCKTAILS AND COLLECTORS aIS-- - TO PURCHASE TICKETS PREVIEW PARTY AIKENANTIQUESHOW.COM FEB 2 I 6:30-9PM 803-641-9094 SHOW & SALE i "' FEB 3-4 1 10AM-6PM {' ALL PROCEEDS BENEFIT FEB 5 I 11AM-4PM AIKEN CENTER FOR THE ARTS 11\4414844 mr.onsism...;;ricr.........T..r.....1 ii , . ..--.,410 ,,,,....(:,.... .„„).........,,,,,„„?.....„ _..........____ i . ...... . ........................ .....- 4, ART + GARDEN + VINTAGE + DESIGN 122 LAURENS SI S`.^/ DOS^;i I (I':i ; AtKLt1, 1,I. SOUTH ,--_- CAROLINA NATIONAL 4AIIITt c%,--:-•-,' tl S R N s AIKEN Regional arts ENDOWMENT1NIIIw i medial Lenten rr)MMT5 c1e N 0 wn Th.n protrsms ars supported by the south Cuo4+la Me ca TnICAXOUN. BANK OF A M E R I C A.4 a Rltn tum Corn...ion witch..c.lves funda.j tram the NationalArsiona Speak IeudM Endowment Of IMAMS State of South Carolina Office of the Secretary of State -;,�.. � �,�! fi The Honorable Mark Hammond = r 12/2/2022 Aiken Center for the Arts Mrs. Caroline B Gwinn 122 LAURENS ST SW AIKEN, SC29801 RE: Registration Confirmation Charity Public ID: P5215 Dear Mrs. Caroline B Gwinn : This letter confirms that the Secretary of State's Office has received and accepted your Registration, therefore,your charitable organization is in compliance with the registration requirement of the"South Carolina Solicitation of Charitable Funds Act."The registration of your charitable organization will expire on 11 15/2023. If any of the information on your Registration form changes throughout the course of the year,please contact our office to make updates. It is important that this information remain updated so that our office can keep you informed of any changes that may affect your charitable organization. If you have not yet filed your annual financial report or an extension for the annual financial report,the annual financial report is still due 4V2 months after the close of your fiscal year. • Annual financial reports must either be submitted on the Internal Revenue Service Form 990 or 990-EZ or the Secretary of State's Annual Financial Report Form. • If you wish to extend the filing of that form with us,please submit a written request by email or fax to our office using the contact information below. Failure to submit the annual financial report may result in an administrative fine of up to$2,000.00. If you have any questions or concerns,please visit our website at www.sos.sc.gov or contact our office using the contact information below. Sincerely, . to Kimberly S. Wickersham Director,Division of Public Charities South Carolina Secretary of State,Division of Public Charities 1205 Pendleton Street,Suite 525,Columbia,SC 29201 Phone(803)734-1790 Fax(803)734-1604 Email:charities@sos.sc.gov www.sos.sc.gov For Accommodations Tax Committee Use Only aJ.-s ue' :._` _te. `?t Amount Requested: Date Received: f + I File#22-23: ai.� Date Reviewed: eiiInformation Complete[] Need More Informations Date Contacted: �SOUTHCAROLINA) Amount Awarded: Date Award Notification Sent: STATE ACCOMMODATIONS TAX GRANT REIMBURSMENT PROGRAM CITY OF AIKEN AIKEN, SOUTH CAROLINA FUNDING APPLICATION APPLICATION MUST BE TYPED DEADLINE: Received no later than Monday, February 13, 2023 by 5 pm. Applicant must follow the procedures in the City of Aiken State ATAX Handbook when completing this application. 1. Name of Project: Christmas Craft Show 2. Project Date (must occur between July 1,2023—June 30, 2024): nOne-time project n Ongoing project ❑New Project a Existing Project 3. Project Category: •Advertising & Promotion of Tourism 0 Advertising & Promotion Arts/Cultural Event Advertising & Promotion of Large Tourist Event 4. Detailed description of the project to include your targeted audience (if additional space is needed, please use an additional piece of paper): The Christmas Craft Show is a two day,juried arts and craft show held at the H. Odell Weeks Activities Center. The 2023 show will be the 53rd annual show. It typically features over 100 vendors selling their handmade goods (pottery, ceramics, accessories, edible goods, jewelry, glass crafts, needlecrafts, furniture, paintings, home/garden decor, toys, woodcrafts, etc.). We also have food vendors on-site to provide lunch, snacks, and refreshments for vendors and shoppers. The average attendance for the show is approximately 4,000 people, but the 2021 show was attended by more than 6,000 shoppers. The target audience resides outside of the 50 mile radius of the City of Aiken. These shoppers, as well as our vendors stay overnight in Aiken, visit local restaurants, and often visit other local shops. City of Aiken State Accommodations Grant FY 23-24 H.Odell Weeks Activties Center,1700 Whiskey Rd,Aiken,Sc 29803 5. Program/event location (physical location): Is the program/event located within the city of Aiken, SC? ✓QYes No 6. Name of Non-Profit Organization/Sponsor: City of Aiken, PRT Department Name of Administrative Official: Alison Cribb, Recreation Supervisor 803-642-7649 Fax: 803-642-7639 acribb@cityofaikensc.gov Telephone: . E-mail: Mailing Address: PO Box 1177, Aiken, SC 29802 City State Zip Code The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. 7. Type of Organization: a. �✓ Government Entity: nAgency, flBoard ECommission b. 0 501C Organization (non-profit) Proof of Non-profit Status from IRS or the State of SC as registered with the Internal Revenue Service must be attached to this application (even if you have submitted an application in the past). 8. Non-Profit Organization/Sponsor Federal ID Number: 57-60000219 9. Program/event Coordinator: Kathleen Hutto, Recreation Program Coordiantor Telephone: 803-642-7648 Fax: 803-642-7639 E-mail: khutto@cityofaikensc.gov Mailing Address: City State Zip Code 10. What non-financial partnerships do you have for this event? What role will these groups play? Senior Tax Workers,provided by a program offered through the City of Aiken for residents,have helped maintain the hospitality room in past years and assist with occupancy tracking. 11. Has event been funded through the City of Aiken State Accommodations Tax Funding Program in the past 5 years? Yes nNo If yes,complete the chart: Amount Amount Amount Year requested awarded reimbursed 2018-2019 Q 2019-2020 $3,000 2500 $1583 • 2020-2021 $3500 $3500 $1000 • 2021-2022 $3500 $1000 $1000 2022-2023 City of Aiken State Accommodations Grant FY 23-24 12.Total # of event attendance for previous year: 4,964 Date: 12/2-12/3/2022 Total number of tourists in attendance for previous year: 19 Total room nights generated the last time this event was held: 49 *if this is a new event please give estimated attendance/room night figures with justification. "A tourist is defined as someone who travels more than 50 miles one way to attend an event and stays overnight in paid or unpaid accommodations or someone who plans a day trip to places 50 miles or more,one way,from their home." 13. Explain the economic impact this event will have on the City of Aiken in the following areas. Be detailed in your justification and attach a separate sheet of paper if necessary. Lodging: Vendors participating in the show are here for 2-3 days. As we expand our recruitment of vendors there will be an increased need for local lodging options. Food/Beverage: Shoppers are likely to have lunch or dinner before or after shopping at the show. Vendors are also likely to dine out while they are here for the show and have extra money trom their sales. Retail: Shoppers and vendors are likely to visit other shops while in town visiting the show. Yrsitdng the show could result in additional visits to Aiken throughout the holiday season.Holiday rack cards and posters for Recreation and Tourism events w be posledlavailable Other 14.What marketing will be included in your plan as outlined in this application? (Check all that apply.)* x Rack Cards x Cable/Television Ads Digital Advertising (check all that apply) Brochures x Radio Ads x Event Website X Magazine Ads Billboards x Facebook Ads x Newspaper Ads AOL/Google/Bing Ads x Online Newspapers/Magazines x Other(Please Explain) Local event calendars and festivalnet.com *Must match marketing spreadsheet 15. Event/Project Operational Budget: $6,000 (This is not how much you are requesting from the City of Aiken State A-tax Grant, but what it costs to operate your event/project in its entirety) 16. a. City of Aiken (State) A-tax Marketing Funds Requested: $2,000 b. Applicant Marketing Funds Provided (Not A-tax): $1,950 City of Aiken State Accommodations Grant FY 23-24 17. Revenue Sources: Please check all sources of revenue that are pending or approved and the amount of funds to be received: Requested Approved Amount ❑ State Accommodations Tax: x 2,000 City of Aiken $ (this amount should be the same as the total listed under number 16a and should match the amount requested on the marketing spreadsheet) • Aiken County Accommodations Tax: $ nPrivate Funds/Grants: $ l J Donations: $ n Sponsorships $ _ SC Parks, Recreation, and Tourism: Tourism Advertising Grant (TAG) $ • Admissions: $ Merchandise Sales: $ El Other (please list): X 17,930 vendor registration fees $ TOTAL ANTICIPATED PROGRAM REVENUE $ To complete your application,please complete the attached marketing spreadsheet and submit it as an attachment to your application. 18. Statement of Assurances If the grant application is awarded funding, we agree, as representatives of the organization named in this application,to provide any and all records pertaining to this grant for inspection by the City of Aiken State Accommodations Tax Committee upon request. In addition,we agree to and will adhere to all guidelines regarding the use of the City of Aiken Tourism logo in our advertising materials. The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. Kathleen Hutto 2/01/2023 Project oordinator's Name (typed) Date Ø '4 - Project Coordinator's Signature Date Alison Cribb 2/01/2023 Non-Profit Organization/Sponsor Administrative Official's Name (typed) Date )-11 A,A-r3 CA/-*\ 21-11\-Qie I 1 0.7> Non-Profit Organization/Sponsor Administrative Official's Signature Date RETURN TO: City of Aiken Parks,Recreation and Tourism Department Deadline: State Accommodations Tax Grant Reimbursement Program Monday, PO Box 1177 February 13, 2023 Aiken,S.C.29802 by 5 pm City of Aiken Attention:Casey Lozon k ± o / < E 00 00 / Q c c 6 c , a a a Ln / 2 / / q 2 0 $ co \ a 2 / / 7 m m § % > § 03 O 3 ® '0 R / / � 0000 ci m e • .0 k k k 2 [A IA 4.4 ■ k : 5 13.0 7 7 t E 2 Q « - a < a Co k R R \ ` 0 0 0 E / w a 6 5 6 3 a \ e ¢ - q R q \ U w 0 \ U U . _ Q C . . IN 2 \ < / Co E 0 q / « \ 0.; -� E \ b 2 0 CO e ± a ILI w e 3 a R o < [ 2 \ § s- 413 g I '- / Co / / / \ \ \. § kkk b k \ ok 2 . - $ m 0 7tri 9 \ J J % 0 Q § Co2 k I- 2 , , o u cc 4 2 to c z I a .� co cu e 2 / 0 m \ 0 ) u. ■ c m 112 w ro > m > o CL � m — • % 3 / : / 9 \ u k 0 u \ \ c „ , _ 0 U. e LU _ •- m 0 C CU w \ Q. § I / 2 c 3 2 \ « / 5 6 d Co / r 5 ) 2 0 ' / , g I CO LI % \ > § / c f 0 CO e 2 j / ' .\ ® 2 Q m k z < o_ < k / / (D U Co For Accommodations Tax Committee Use Only i' it Amount Requested: SpDa Date Received: 2 (P )-2 3 File#22-23: aficen Date Reviewed: Information Complete[] Need More Information= Date Contacted: LSOUTHC.AROLINA) Amount Awarded: Date Award Notification Sent: STATE ACCOMMODATIONS TAX GRANT REIMBURSMENT PROGRAM CITY OF AIKEN AIKEN, SOUTH CAROLINA FUNDING APPLICATION APPLICATION MUST BE TYPED DEADLINE: Received no later than Monday, February 13, 2023 by 5 pm. Applicant must follow the procedures in the City of Aiken State ATAX Handbook when completing this application. 1. Name of Project: AIKEN TRIALS (2024) 2. Project Date (must occur between July 1,2023—June 30,2024): March 2024(date tbd) One-time project n Ongoing project n New Project n Existing Project 3. Project Category: nAdvertising& Promotion of Tourism Advertising& Promotion Arts/Cultural Event `Advertising & Promotion of Large Tourist Event 4. Detailed description of the project to include your targeted audience (if additional space is needed, please use an additional piece of paper): The Aiken Trials is a fun-filled day featuring Aiken's thoroughbred athletes racing at the historic Aiken Training Track. The Aiken Trials is the first leg of Aiken's Triple Crown. There will be six thoroughbred races, and five pony races (from the US Pony Racing organization). There will be a vendor and food truck area. This will be the 81st running of the Aiken Trials and the target audience is the equestrian industry & community, horse lovers, and families. Our goal is to continue to attract horse owners and trainers to the area, as well as educate and develop excitement about this great sport. We anticipate new visitors coming to Aiken this year since the Elloree Trials has been canceled. We also plan to include that audience in our advertising/marketing strategy. City of Aiken State Accommodations Grant FY 23-24 City of Aiken, SC Government 5. Program/event location (physical location): Aiken Training Track, 538 Two Notch Road, Aiken SC 23001 Is the program/event located within the city of Aiken, SC?[]Yes ❑No 6. Name of Non-Profit Organization/Sponsor:Denizens of the Deep Base (United States Submarine Veterans Inca Name of Administrative Official: Earl Greg McCallum Telephone: 803-617-9591 Fax: E-mail: macfam@gforcecable.com Mailing Address: PO Box 5507 Aiken SC 29804 City State Zip Code The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. 7. Type of Organization: a. Government Entity: []Agency, []Board []Commission b. n 501C Organization (non-profit) Proof of Non-profit Status from IRS or the State of SC as registered with the Internal Revenue Service must be attached to this application (even if you have submitted an application in the past). 8. Non-Profit Organization/Sponsor Federal ID Number: 06-1007203 9. Program/event Coordinator: Bill Gutfarb, Board President Telephone: 508-265-3007 Fax: E-mail: wbgutfarb@aol.com Mailing Address: Aiken Training Track, PO Box 656 Aiken, SC 29802 City State Zip Code 10. What non-financial partnerships do you have for this event? What role will these groups play? Denizens of the Deep Base(United States Submarine Veterans Inc)-parking,ticket sales, program sales; Aiken High School JROTC-Opening Ceremony Color Guard presentation, Aiken Volunteer Mounted Unit-Opening Ceremony Color Guard presentation. Aiken High School Bela Club-trash clean up(thd)_ Aiken Ladies Aside-side saddle race participants WRDW1 WAGT tailgate and hat contest judging, prizes supplied by Unique Expressions. Aiken T-bred Racing Hall of Fame& Museum- event volunteers,and announcement of the Aiken Trained Horse of the Year. Southern Equine Service-attending veterinarian. County Councilman Andrew Sidor3 3ing3 the National Anthem in our opening ceremony. 11. Has event been funded through the City of Aiken State Accommodations Tax Funding Program in the past 5 years? _Yes �No If yes, complete the chart: 1 1 Amount Amount Amount Year requested awarded reimbursed 131 2018-2019 $43,750 $30,875 $30,850 © 12019-2020 $38,475 $30,000 $28,915 1112020-2021 $31,850 $31,900 $365 event cancelled I2021-202 . $32,550 $25,000 $22,000 © 12022-2023 $32,550 $30,267 TBD City of Aiken State Accommodations Grant FY 23-24 City of Aiken, SC Government 12.Total #of event attendance for previous year: 7500 Date: March 12, 2022 Total number of tourists in attendance for previous year: 154 (of those surveyed) Total room nights generated the last time this event was held: 145 (of those surveyed) *if this is a new event please give estimated attendance/room night figures with justification. "A tourist is defined as someone who travels more than 50 miles one way to attend an event and stays overnight in paid or unpaid accommodations or someone who plans a day trip to places 50 miles or more, one way, from their home." 13. Explain the economic impact this event will have on the City of Aiken in the following areas. Be detailed in your justification and attach a separate sheet of paper if necessary. Lodging: *see attached sheet Food/Beverage: Retail: Other: 14. What marketing will be included in your plan as outlined in this application? (Check all that apply.)* Rack Cards x Cable/Television Ads x Digital Advertising(check all that apply) Brochures Radio Ads x Event Website Magazine Ads x Billboards x Facebook Ads x Newspaper Ads x AOL/Google/Bing Ads x Online Newspapers/Magazines Other (Please Explain) *Must match marketing spreadsheet 15. Event/Project Operational Budget: $90,000 (This is not how much you are requesting from the City of Aiken State A-tax Grant, but what it costs to operate your event/project in its entirety) 16. a. City of Aiken (State) A-tax Marketing Funds Requested: $35,000 b. Applicant Marketing Funds Provided (Not A-tax): $ 5000 City of Aiken State Accommodations Grant FY 23-24 City of Aiken, SC Government 17. Revenue Sources: Please check all sources of revenue that are pending or approved and the amount of funds to be received: Requested Approved Amount x❑ State Accommodations Tax: City of Aiken 35,000 tbd $ 35,000 (this amount should be the same as the total listed under number 16a and should match the amount requested on the marketing spreadsheet) n Aiken County Accommodations Tax: $ _ n Private Funds/Grants: $ Donations: $ I I Sponsorships estimate $ 24,000 nSC Parks, Recreation, and Tourism: Tourism Advertising Grant (TAG) $ pi Admissions: estimate $ 75,000 L J Merchandise Sales: estimate $ 3500 n Other (please list): program sales/ ad sales estimate $ 5000 vendor fees estimate $ 800 TOTAL ANTICIPATED PROGRAM REVENUE $ 143,300 To complete your application,please complete the attached marketing spreadsheet and submit it as an attachment to your application. 18. Statement of Assurances If the grant application is awarded funding, we agree, as representatives of the organization named in this application, to provide any and all records pertaining to this grant for inspection by the City of Aiken State Accommodations Tax Committee upon request. In addition, we agree to and will adhere to all guidelines regarding the use of the City of Aiken Tourism logo in our advertising materials. The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the sam per on. �6L4.1 13. &cr(FI4t c 0 �a 3 Project Coordinator's Nam (typed) Date(V/3 4) ✓ V�— c Date/ 033 Project Coordinator's Si nature Date g4ifG 6 II catt-4chi zl! z dz 3 Non-Pr 't Organiz tion/Sponsor Administrative Official's Name (typed) Date d4,41,N 2ii &i& 24726z3 Non- fit Organization/Sponsor Administrative Official's Signature Date RETURN TO: City of Aiken Parks,Recreation and Tourism Department Deadline: State Accommodations Tax Grant Reimbursement Program Monday, PO Box 1177 February 13, 2023 Aiken, S.C. 29802 by 5 pm City of Aiken Attention:Casey Lozon City of Aiken, SC Government Aiken Training Track State Accommodations Tax Funding Program — City of Aiken — Funding Application Application question 13: 13. Explain the economic impact this event will have on the City of Aiken in the following areas. Be detailed in your justification and attach a separate sheet of paper if necessary. Lodging: Hotel stays for attendees, trainers, race horse owners, riders, race officials, and their families and staff. The US Pony Racing Association participants, their families, and staff also stay at local hotels. We also mail the 'Accommodations within the City of Aiken' list to out of town ticket purchasers. Food/Beverage: Many attendees use local food and beverage establishments to cater their tailgate spaces. The Training Track hires a local restaurant for catering the Owner/Trainer- VIP-Sponsor luncheon at the event. We also hire the Track Kitchen to provide a dinner on Friday night for the US Pony Racing participants and their families. A lot of attendees continue libations after the event for dinner, drinks etc at local restaurants. Retail: Many guests visit our wonderful downtown area, and Southside shoppes for wardrobe, hats, and souvenirs. Prizes & gift pack items are purchased locally for the Pony Race participants. Other: Many look forward to this event annually and take time to visit local attractions like Hopelands Gardens, The Aiken Thoroughbred Racing Hall of Fame & Museum, Hitchcock Woods, and The Train Museum. Some stay throughout the Triple Crown. We also have the City of Aiken 'where to stay/ where to eat/what to do' links posted on our website. < 840000000000000 0 00 o 4 O . `' N r u1 inO 1" N Z Q o 0 0 0 to Q co m M ul N r-I e-1 M a-1 N Ln L!') 0 0 {/? ih ih t/} 14 V} ih V} +A In Lu Z Z. u u p p O o 0 o o o 0 0 0 0 0 o 00 0 w +' o +-' 000Lng000000LnuD o r.�4v! 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F- Tr a, }� dA(13 o r - it ++ o o -0 ms .c 113 N C C = -Q — U O Y (0 CO , to -- .I S. _ O O C O O (J < 2 .Oa . u0aaoocoaaOu U. b a7 C C 0) 3 N w a! ,c „ i .� MO N fls Cl.' Ou. u z 0 .N 0 X .2 on N u C H a Z Cl_ a+ +' c O w d .q al I >. a O 1Lo O aJ12) o 2 1a 2 x c .0 C L a'p (1l 7 he CC a' ° © m c p 1co `� o o v a a •'o �a • a -, a) CO a > E C u 0 a) o 2 CO Q a` D i w > m uel _/ oC vOl Q .. m ;;.�. cc Depactmear the reasury, •' �►7laseraa:RartowgrT Sink. P.D. Box 2508 In reply refer to: 0248567570 Cincinnati OH 45201 Aug. 26, 2010 LTR 4168C EO 06-1007203 000000 00 0001128 BODC: TE UNITED STATES SUBMARINE VETERANS INC X. JON JAQUES CPA PD BOX 3870 SILVERDALE WA 98383-3870 029310 Employer Identification Number: 06-1007203 Person to Contact: Mr . Fraser I Toll Free Telephone Number: 1-877-829-5500 Dear Taxpayer: This is in response to your Aug. 17, 2010, request for information regarding your tax-exempt status. Our records indicate that you were recognized as exempt under section 501(c) (19) of the Internal Revenue Code in a determination letter issued in January 1980. This determination was based on your representation that at least .-� 75 percent of your members are past or present members of the Armed Forces of the United States defined under section 501(c) (19) of the Code. It was also based on the representation that substantially all (97.5XX) of the other members, if any, are individuals who are cadets, or are spouses, widows, or widowers of past or present members of the Armed Forces of the United States or of cadets. If at least 90 percent of your members are war veterans and you are organized and operated primarily for purposes consistent with your current status as a war veterans organization, donors can deduct contributions made to or for your use. In the future, if your purposes, character, or method of operation changes, donors cannot deduct contributions made to you or for your use, as provided by section 170 of the Code. You must notify the IRS of changes of the this nature by documenting them on your annual- information retui"n. Please refer to our website www.irs.gov/eo for information regarding filing requirements. Specifically, section 6033(j) of the Code provides that failure to file an annual information return for three consecutive years results in revocation of tax-exempt status as of the filing due date of the third return for organizations required to file. For Accommodations Tax Committee Use Only Amount Requested: • ' Date Received: 1 .j`• + i File #22-23: en Date Reviewed: Information Complete[ Need More Informations Date Contacted: �SOUTHCAROLINAA Amount Awarded: Date Award Notification Sent: STATE ACCOMMODATIONS TAX GRANT REIMBURSMENT PROGRAM CITY OF AIKEN AIKEN, SOUTH CAROLINA FUNDING APPLICATION APPLICATION MUST BE TYPED DEADLINE: Received no later than Monday, February 13, 2023 by 5 pm. Applicant must follow the procedures in the City of Aiken State ATAX Handbook when completing this application. 1. Name of Project: 2024 Grand-Prix Eventing at Bruce's Field 2. Project Date (must occur between July 1,2023—June 30,2024): March 1 &2, 2024 One-time project [Ongoing project New Project ❑� Existing Project 3. Project Category: Advertising & Promotion of Tourism Advertising & Promotion Arts/Cultural Event I/ Advertising & Promotion of Large Tourist Event 4. Detailed description of the project to include your targeted audience (if additional space is needed, please use an additional piece of paper): The 2024 Grand-Prix Eventing at Bruce's Field (GPE)will be the 6th consecutive year of this calendar highlight event. The GPE is an eventing showcase invitational, where the top eventing riders in the world come to compete in a spectator friendly format of the classic, Olympic sport of eventing. An equestrian triathlon, eventing features 3 phases of competition: dressage, show jumping, and cross-country.The GPE's cross-country course jumps are built after iconic Aiken land marks and truly the entire event is a tribute to the City of Aiken and the Aiken community. In addition to the world class competition that takes place over the course of the Friday and Saturday, the GPE also has a heavy charitable component. Riders competing in the GPE are sorted into teams to represent local charitable organizations. These charities are heavily involved with the event as volunteers and are encouraged to promote their organization throughout the competition. The top finishing teams earn a check for their respective organization, and our online voting platform allows the public to donate as well.The event historically draws over 5000 spectators and is livestreamed across the globe. City of Aiken State Accommodations Grant FY 23-24 5. Program/event location (physical location): 93 Powderhouse Rd Is the program/event located within the city of Aiken, SC?nYes No 6. Name of Non Profit Organization/Sponsor: Aiken Horse Park Foundation Name of Administrative Official: Tara Bostwick Telephone: 803-830-7077 Fax: E-mail: tara@aikenhorsepark.org Mailing Address: PO Box 1951 Aiken, SC 29802 City State Zip Code The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. 7. Type of Organization: a. ❑ Government Entity: ❑Agency, nBoard Commission b. 0 501C Organization (non-profit) Proof of Non-profit Status from IRS or the State of SC as registered with the Internal Revenue Service must be attached to this application(even if you have submitted an application in the past). 8. Non-Profit Organization/Sponsor Federal ID Number: 46-3094151 9. Program/event Coordinator: Kate Boggan Telephone: 803-830-7077 Fax: E-mail: kate@aikenhorsepark.org Mailing Address: PO Box 1951 Aiken, SC 29802 City State Zip Code 10. What non-financial partnerships do you have for this event? What role will these groups play? We work with local charities to promote their organizations and serve as violunteers during the event. The top 3 finishing teams will earn prize money for their respective organization. 11. Has event been funded through the City of Aiken State Accommodations Tax Funding Program in the past 5 years? 6/Yes No If yes, complete the chart: Amount Amount Amount Year requested awarded reimbursed IN 2018-2019 0 2019-2020 5000 5000 5000 ✓ 2020-2021 5000 5000 0 (COV1D) ✓ 2021-2022 5000 5000 5000 • 2022-2023 5000 5000 TBD City of Aiken State Accommodations Grant FY 23-24 12. Total #of event attendance for previous year: 3000 Date: March 4& 5, 2022 Total number of tourists in attendance for previous year: 2000 Total room nights generated the last time this event was held: 1000 *if this is a new event please give estimated attendance/room night figures with justification. "A tourist is defined as someone who travels more than 50 miles one way to attend an event and stays overnight in paid or unpaid accommodations or someone who plans a day trip to places 50 miles or more, one way, from their home." 13. Explain the economic impact this event will have on the City of Aiken in the following areas. Be detailed in your justification and attach a separate sheet of paper if necessary. Lodging: People travel from across the counrty for this event. Spectators, officials, volunteers, and competitors all come from mainly out of state and stay in City of Aiken hotels for the GPE. Food/Beverage: Spectators, officials, volunteers, and competitors all come from mainly out of state for this event. Most come in on Thursday and stay through Sunday. They eat out multiple times during their stay. Retail:Spectators, officials, volunteers, and competitors all come from mainly out of state for this event. Many will explore downtown Aiken while they are here and spend money at local retail establishments. Other: 14. What marketing will be included in your plan as outlined in this application? (Check all that apply.)* Rack Cards Cable/Television Ads x Digital Advertising(check all that apply) Brochures Radio Ads x Event Website x Magazine Ads Billboards x Facebook Ads x Newspaper Ads AOL/Google/Bing Ads x Online Newspapers/Magazines Other (Please Explain) *Must match marketing spreadsheet 15. Event/Project Operational Budget: $250,000 (This is not how much you are requesting from the City of Aiken State A-tax Grant, but what it costs to operate your event/project in its entirety) 16. a. City of Aiken (State) A-tax Marketing Funds Requested: $10,000 b. Applicant Marketing Funds Provided (Not A-tax): $1000 City of Aiken State Accommodations Grant FY 23-24 17. Revenue Sources: Please check all sources of revenue that are pending or approved and the amount of funds to be received: Requested Approved Amount ❑� State Accommodations Tax: City of Aiken 10,000 $ (this amount should be the same as the total listed under number 16a and should match the amount requested on the marketing spreadsheet) ❑ Aiken County Accommodations Tax: $ Private Funds/Grants: $ Donations: $ 111 Sponsorships 250,000 $ O SC Parks, Recreation, and Tourism: Tourism Advertising Grant (TAG) $ I Admissions: 10,000 I $ ElMerchandise Sales: $ ❑ Other (please list): $ TOTAL ANTICIPATED PROGRAM REVENUE $20'000 To complete your application, please complete the attached marketing spreadsheet and submit it as an attachment to your application. 18. Statement of Assurances If the grant application is awarded funding, we agree, as representatives of the organization named in this application,to provide any and all records pertaining to this grant for inspection by the City of Aiken State Accommodations Tax Committee upon request. In addition, we agree to and will adhere to all guidelines regarding the use of the City of Aiken Tourism logo in our advertising materials. The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. Kate Boggan 02/02/23 Project Coordinator's Name (typed) Date 02/02/23 Pr ject Coordina is Si e Date Tara Bostwick 02/02/23 No Pro 't • iz io Sp or istrative Official's Name (typed) Date 02/02/23 Non-'ro it Organization/Sponsor Administrative Official's Signature Date RETURN TO: City of Aiken Parks,Recreation and Tourism Department Deadline: State Accommodations Tax Grant Reimbursement Program Monday, PO Box 1177 February 13, 2023 Aiken,S.C. 29802 by 5 pm City of Aiken Attention:Casey Lozon Q :Z..we O o O Q V O 0 14.1 C V) 13 •o 0 o a H Ts o 0 Q Y 'O N o r, fir) Y 'O aa 0 Q C "IL O in in. Q C O 00 L() In 0 3 ro M o 0 N 0 0 oLu U. • co� X m a o 0 0 0 00 00 •�-+• oo d co 4 vt ,n in N 00 u7 r-I ri .-� Lf .-i U u in v} in in in to yr yr v� <n '0 o 0 0 Ts c o 0 o c W 4+ 3 13 O O CD +- 7 G�p LL a, N M 0 =in u 0. U C 4A •3 C '5 if1 a «+ 0 ' a ++ 0 N 0 14.1 Q i Q i s tOO l�D N Cr; 00 (0 (0 .--I V) lD 0 2 2 v} in .� -a 0 0 O IL -4 0 0 0 X LA Q to N Q M v-1 X 4. 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(0 -0 -0 Gl 01 G1 H C O C (0 Gl V) y( VI VI U U °° _ c 3 0 0 0 0 0 0 0 10 o u O u° a z mo mo m0 mo m° m0 DO a "' IX C v O a � F- IT,' TDo O C C U Q 00 U - w r Ta'. -0 YO YO O N Q > > 7 i 0 o O _0 O O O �, CV 17 .° Oa °� �i (0 C -0 (0 u�t VI O '� 72 u u 0 m > ro ro w Z a O r W OJ ro dfl W Y 03 ro C = 0 > \ 41) 40 Y W O 0 �e En Entla_ O a' `u (V Ft- U Q y -0 0 (Oo (moo ro ( . N ▪ E a • a a u uVI VI S 2 z Q a Q 1— ul 1— 1— LL ,_ c c c w rli-r1 - 1 !s"' I' 1-r! it r1 •i71 rIr1` I' 1. " "1` "I 71 • i"il i I ' ' z v 'i j ej"1:4ii 'i' The State ofSouth Carolina IT I ._ir., -, _. _. 0., , z r::f ..... , „, _ ,,... ,, ..z.,.., _ ,. Office of'Secretary of State Mark Hammond w =� r Certificate of Incorporation, Nonprofit Corporation I I, Mark Hammond, Secretary of State of South Carolina Hereby certify that: - {.. AIKEN HORSE PARK FOUNDATION, a nonprofit corporation duly organized under the laws of the State of South —' `-- Carolina on June 21st, 2013, and having a perpetual duration unless otherwise indicated below, has as of the date hereof filed a Declaration and Petition for rr �=- Incorporation of a nonprofit corporation for Religious, Educational, Social, Ej Fraternal, Charitable, or other eleemosynary purpose. ', Now, therefore, I Mark Hammond, Secretary of State, by virtue of the authority in me vested by Chapter 31, Title 33, Code of 1976 and Acts amendatory thereto, do hereby declare the organization to be a body politic and corporate, with all the rights, powers, privileges and immunities, and subject to all the limitations and F liabilities, conferred by Chapter 31, Title 33, Code of 1976 and Acts amendatory <- thereto. ;� -i Given under my Hand and the Great -) 17= Seal of the State of South Carolina this =Vt 21st day of June, 2013. ' d =+ y Mirk llpumuSecretcrcy of x;>l=. ' ? iktl�11 IEVI `. E t'�itniiir it f ME 1 '�A IM hint'li 1 , Note this cerbbcate doss not contain Any representation concerning lees or(area owed by he Corporaban 10 the Sa1h Caroline Tao Commission or eMlher the Co/potation has Ned the errral reports with the Tar Cornmisslun I(II Is Important to know whether the Corporation h e paid al(axes due to Ile Stale at Soo h Crro1W1,and has tied the annual reports,a certificate of compliance must be obtained horn the Tax Corrrrlssron Print Form 1 CERTIFIED TO DE A TRUE AND 'UNRECT COPY AS TAKEN FROM AND COMPARED WITH THE ORIGINAL ON FILE IN THIS OFFICE STATE OF SOUTH CAROLINA JUN 2 1 2013 SECRETARY OF STATE t ++ ARTICLES OF INCORPORATION BIcCRf Y OF STATE OF SOUTHCAAQLIf�A Nonprofit Corporation-Domestic Filing Fee$25.00 TYPE OR PRINT CLEARLY IN BLACK INK Pursuant to S.C.Code of Laws§33-31-202,the undersigned corporation submits the following information: 1. The name of the nonprofit corporation is men horse paw Foundation 2. The initial registered office(registered agent's address in SC)of the nonprofit corporation is ?O finA Park C.nurt_Suite — Strut Address Columbia Richland. South Carolina 29_2Z1 City County State Zip Code The name of the registered agent of the nonprofit corporation at that office is CZf:oporation System Print Name I hereby consent to the appointment as registered agent of the corporation. Agent's Signature 3. Check"a","b",or"c"whichever is applicable. Check only one box. a. [it] The nonprofit corporation is a public benefit corporation. b. [ ] The nonprofit corporation is a religious corporation. c. [ ] The nonprofit corporation is a mutual benefit corporation. 4. Check"a"or"b",whichever is applicable, a. [a] This corporation will have members. b. [ ] This corporation will not have members. 5. The address of the principal office of the nonprofit corporation is 424 PowdectiouseJpad S.E Street Address Aiken Aiken outh Carolina 29801 City County State lip Code 130621-0098 FILED:06l2112013 AIKEN HORSE PARK FOUNDATION NP Domestic.Atliclea orincorporaiion Filln Fee $25.00 ORIG 11111111111111111111111111115111111111111111 Mark Hammond South Carolina Secretary of State Name of Corporation Aiken Horse Park Foundation _ 6 If this nonprofit corporation is either a public ben_elt or religious cornoration complete either"a" or "b", whichever is applicable, to describe how the remaining assets of the corporation will be distributed upon dissolution of the corporation. If you are going to apply for 50I(cx3)status,you must complete section "a." a. [x] Upon dissolution of the corporation,assets shall be distributed for one or more exempt purposes within the meaning of section 501(cX3)of the Internal Revenue Code, or the corresponding section of any future Federal tax code, or shall be distributed to the Federal government, or to a state or local government, for a public purpose. Any such asset not so disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the corporation is then located, exclusively for such purposes or to such organization or organizations, as said court shall determine, which are organized and operated exclusively for such purposes. [ ] If you choose to name a specific 50l(c)(3)entity to which the assets should be distributed,please indicate the name of the selected entity. OR b. [ ] If the dissolved corporation is not described in Section 501(c)(3)of the Internal Code, upon dissolution of the corporation,the assets shall be distributed to one or more public benefit or religious corporations or to one or more of the entities described in(a.)above. [ ] If you chose to name a specific public benefit, religious corporation or 501(c)(3) entity to which the assets should be distributed,please indicate the name of the selected entity. 7. If the corporation is a mutual benefit corporation complete either"a"or b",whichever is applicable, to describe how the(remaining)assets of the corporation will be distributed upon dissolution of the corporation. a. [ ] Upon dissolution of the mutual benefit corporation,the(remaining)assets shall be distributed to its members,or if it has no members,to those persons to whom the corporation holds itself out as benefiting or serving. b. [ ] Upon dissolution of the mutual benefit corporation,the(remaining)assets,consistent with the law,shall be distributed to 8. The optional provisions which the nonprofit corporation elects to include in the articles of incorporation are as follows(See S.C.Code of Laws§33-31-202(c)). See attached NP Doinextic-Andes of Inco,poratiot Forth Revised by the South Caroiinn Secrehry of State,March 2012 Name of Corporation Aiken Horse Park Foundation 9 The name and address of each incorporator is as follows(only one is required,but you may hove morg}ttgone), Bruce Duchossois 494 Powderhouse Road S.E.,Aiken, SC 29801 Name Addre.s Zip Code Name Address Zip Code Name Address Zip Code 10. Each original director of the nonprofit corporation must sign the articles but only if the directors are named in these articles. _____W, Name (only if named in articles) Signature of director Name(only if named in articles) Signature of director Name(only if named in articles) Signature of director 11. Esc nctttor listed in#9 must sign the artic19. y 1�� ie _i.�1G - ���.—r Signature of rats Signature of incorporator Signature of incorporator 12. If the document is not to be effective upon filing by the Secretary of State,the delayed effective date/time is Filian Checklist ■ Articles of Incorporation(in duplicate) • $25,00 made payable to the SC Secretary of State-Political Associations must also submit CL-I form and additional$25.00 fee n Self-Addressed,Stamped Return Envelope ■ Return all documents to: South Carolina Secretary of State's Office Attn: Corporate Filings 1205 Pendleton Street, Suite 525 Columbia,SC 29201 NP-Domestic Articles of Incorporation Form Revised by Ito South Carolina Secretary of State.March 1012 Aiken Horse Park Foundation Attachment to Articles of Incorporation I. Purpose of the Ngnnrofit Corporation Notwithstanding any other provisions of these articles, the corporation is organized and operated exclusively for one or more of the following purposes, within the meaning of Section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code(the"Code"): • Charitable • Educational • Supporting the prevention of cruelty to animals II. Prohibited Activites Notwithstanding any other provisions of these articles, no part of the net earnings of the corporation shall inure to the benefit of, or be distributable to its incorporators, members, directors, officers, or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article I above. No substantial part of the activities of the corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation,and the corporation shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for political office. Notwithstanding any other provision of these articles, the corporation shall not carry on any other activities not permitted to be carried on(a)by a corporation exempt from federal income tax under section 501(c)(3)of the Code, or by (b) a corporation, contributions to which are deductible under section 170(c)(2), 2055(a)(2) and 2522(a)(2)of the Code. III. Distributions Upon Dissolution Upon the dissolution of the corporation, assets remaining after paying or making provision for the payment of all liabilities of the corporation shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Code as set forth in Article I above ("exempt purposes"), or shall be distributed to such organization or organizations organized and operated exclusively for one or more exempt purposes as shall at the time qualify as an exempt organization or organizations under section 501(c)(3)of the Code. Any such assets not so disposed shall be disposed of by a court of competent jurisdiction of the county in which the principal office of the corporation is then located, exclusively for such exempt purposes or to such organization or organizations, as said court shall determine, which are organized and operated exclusively for such exempt purposes. 1415377 1 For Ac commodations Tax Committee Use Only _ Amount Requested: Date Received: kMrLi File#22-23: Date Reviewed: en Information Complete) Need More information(1 Date Contacted: S_ TCOLINA Amount Awarded: Date Award Notification Sent: STATE ACCOMMODATIONS TAX GRANT REIMBURSMENT PROGRAM CITY OF AIKEN AIKEN, SOUTH CAROLINA FUNDING APPLICATION APPLICATION MUST BE TYPED DEADLINE: Received no later than Monday, February 13, 2023 by 5 pm. Applicant must follow the procedures in the City of Aiken State ATAX Handbook when completing this application. 1. Name of Project: Aiken Electric Cooperative Touchstone Energy RUN UNITED Half Marathon, 10K,5K,&Kids Fun Run 2. Project Date(must occur between July 1, 2023—June 30,2024): April 27, 2024 One-time project DOngoing project n New Project a Existing Project 3. Project Category: QAdvertising & Promotion of Tourism •Advertising & Promotion Arts/Cultural Event Advertising& Promotion of Large Tourist Event 4. Detailed description of the project to include your targeted audience (if additional space is needed, please use an additional piece of paper): Aiken Electric Cooperative is grateful to be awarded $19,500 from the Accommodations Tax Grant Committee to be put towards the cooperative's 2023 annual Touchstone Energy (TSE) RUN UNITED, benefiting the United Way of Aiken County. We would like to respectfully request again the Accommodations Tax Grant Committee's consideration of a $25,000.00 grant for our 2024 TSE RUN UNITED. Next year's race is scheduled for Saturday, April 27, 2024. We've learned that half-marathon races are increasingly popular, and believe sign-ups will continue to rise. Matt Forsman at Active.com stated, "the number of half-marathons taking place throughout the year has simply exploded the past few years. It's the fastest growing race distance out there and unquestionably the most popular race distance." This is the thirteenth consecutive year for the race, and eleventh year being held in historic downtown Aiken.The 2024 TSE RUN UNITED will continue with the same race format as we have in the past with a new race category added- a half-marathon,l0k, 5k and one-mile kids' fun run. The four running routes wrap around historic downtown Aiken and the adjacent horse communities including Whitney Polo Field. City of Aiken State Accommodations Grant FY 23-24 5. Program/event location (physical location): Newberry Street Festival area Is the program/event located within the city of Aiken, SC?ElYes QNo 6. Name of Non Profit Organization/Sponsor: Aiken Electric Cooperative, Inc. Name of Administrative Official: Gary L. Stooksbury, CEO Aiken Electric Cooperative, Inc. Telephone: (803)649-6245 ext 1522 Fax: (803)617-3982 E-mail: kpriester@aikenco-op.org Mailing Address: P 0 Box 417 Aiken, SC 29802 City State Zip Code The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. 7. Type of Organization: a. E Government Entity: nAgency, OBoard ❑Commission b. a 501C Organization(non-profit) Proof of Non-profit Status from IRS or the State of SC as registered with the Internal Revenue Service must be attached to this application (even if you have submitted an application in the past). 8. Non-Profit Organization/Sponsor Federal ID Number: 57-0113065 9. Program/event Coordinator: Keyatta Priester Telephone: (803)617-3982 Fax: (803)617-3982 E-mail: kpriester@aikenco-op.org Mailing Address: P 0 Box 417 Aiken, SC 29802 City State Zip Code 10. What non-financial partnerships do you have for this event? What role will these groups play? All registration fees will be donated by Aiken Electric Cooperative to the United Way of Aiken County(UWOAC). RUN UNITED receives a tremendous amount of support from the community of nearly 400 volunteers on race day. 11. Has event been funded through the City of Aiken State Accommodations Tax Funding Program in the past 5 years? CYes ONo If yes, complete the chart: Amount Amount Amount Year requested awarded reimbursed 0 2018-2019 15,000 9,500 9,500 0 2019-2020 15,000 10,000 10,000 v/ 2020-2021 15,000 13,500 13,500 ,/ 2021-2022 - 25,000 12,000 12,000 1 2022-2023 25,000 21,240 City of Aiken State Accommodations Grant FY 23-24 12.Total#of event attendance for previous year: over 2500 Date: 2022 Total number of tourists in attendance for previous year: 168 Total room nights generated the last time this event was held: 56 *if this is a new event please give estimated attendance/room night figures with justification. "A tourist is defined as someone who travels more than 50 miles one way to attend an event and stays overnight in paid or unpaid accommodations or someone who plans a day trip to places 50 miles or more,one way,from their home." 13. Explain the economic impact this event will have on the City of Aiken in the following areas. Be detailed in your justification and attach a separate sheet of paper if necessary. Lodging: With a one_to two-night stay we expect each tpurist and theirspouse/guest to pay the-standard.per-diem rates of$96 per night for lodging. At$96 for at least 100 tourists and their spouses/guests, that equates to $9,600 and$19,200, respectively. Food/Beverage: With the first race beginning at 7:30 AM Saturday and a mid-day wrap-up.we expect each tourist and their spouse/guest to spend$59 per day for meals and incidentals, with an estimated arrival the day before the event or the day of the event. Retail: With the first race beginning at 7:30 AM Saturday and a mid-day wrap-up.we expect each tourist anc their spouse/guest to spend $35 per day for retail items, which equates to$3,500 for a one-day stay and $7,000 for two days. Other: We estimate each tourist will spend approximately$17 on entertainment.$17/day for at least 100 tourists equates to $1,700 14. What marketing will be included in your plan as outlined in this application? (Check all that apply.)* x Rack Cards x Cable/Television Ads x Digital Advertising(check all that apply) x Brochures x Radio Ads x Event Website x Magazine Ads x Billboards x Facebook Ads x _Newspaper Ads AOL/Google/Bing Ads x Online Newspapers/Magazines Other (Please Explain) *Must match marketing spreadsheet 15. Event/Project Operational Budget: $111,843 (This is not how much you are requesting from the City of Aiken State A-tax Grant, but what it costs to operate your event/project in its entirety) 16. a. City of Aiken (State) A-tax Marketing Funds Requested: $25,000 b. Applicant Marketing Funds Provided (Not A-tax): $34,660 City of Aiken State Accommodations Grant FY 23-24 17. Revenue Sources: Please check all sources of revenue that are pending or approved and the amount of funds to be received: Requested Approved Amount l l State Accommodations Tax: City of Aiken 25,000 $25,000 (this amount should be the same as the total listed under number 16a and should match the amount requested on the marketing spreadsheet) 111 Aiken County Accommodations Tax: 5,000 $5,000 Private Funds/Grants: $ Donations: $ Sponsorships 17,000 $17,000 SC Parks, Recreation, and Tourism: Tourism Advertising Grant (TAG) $ 0 Admissions: $-30000 Merchandise Sales: $ 111 Other (please list): AEC Operating Budgeted Funds 94,843 $94,843 TOTAL ANTICIPATED PROGRAM REVENUE $111,843 To complete your application, please complete the attached marketing spreadsheet and submit it as an attachment to your application. 18. Statement of Assurances If the grant application is awarded funding,we agree, as representatives of the organization named in this application,to provide any and all records pertaining to this grant for inspection by the City of Aiken State Accommodations Tax Committee upon request. In addition,we agree to and will adhere to all guidelines regarding the use of the City of Aiken Tourism logo in our advertising materials. The signatures required from the Project Coordinator and the Non-Profit Organization/Sponsor cannot be the same person. Keyatta Priester 1/23/2023 Project Coordinator's Nam (typ Date Keyatta Priester "° 1/23/2023 C.2023 01.24 110701 OM " °��""` Project Coordinator's Signature Date Gary L. Stooksbury , 1/23/2023 Non-Profit Organization p sor d istrative Official's Name-(4ed) Date Non-Profit Organization/Sponsor Administrative Official's Signature Date RETURN TO: City of Aiken Parks,Recreation and Tourism Department Deadline: State Accommodations Tax Grant Reimbursement Program Monday, Po Box 1177 February 13, 2023 Aiken,S.C.29802 by 5 pm City of Aiken Attention:Casey Lozon / 4 /U f % 0 0 0 0 0 G G % k 2 2 « R Q. S \ 7 8 8 8 8 \ k d ! 2 CO © en 5 & \ \ � $ � zJ � / % � .4 \ 0 % A z. O 8. _ . 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Sty,a _ . DEPARTMENT OF THE TREASURY DATE OF THIS NOTICE: 11-07-2000 • INTERNAL REVENUE SERVICE NUMBER OF THIS NOTICE: CP 575 E ATLANTA GA 39901 EMPLOYER IDENTIFICATION NUMBER: 57-1109736 FORM: SS-4 0716830481 0 FOR ASSISTANCE CALL US AT: 1-800-829-1040 AIKEN ELECTRIC TRUST PO BOX 417 AIKEN SC 29802 OR WRITE TO THE ADDRESS SHOWN AT THE TOP LEFT. IF YOU WRITE, ATTACH THE STUB OF THIS NOTICE. WE ASSIGNED YOU'AN EMPLOYER IDENTIFICATION NUMBER (EIN) Thank you for your Form SS-4, Application for Employer Identification Number (EIN) . We assigned you EIN 57-1109736. This EIN will identify your business account, tax returns, and documents, even if you have no employees. Please keep this notice in your permanent records. Use your complete name and EIN as shown above on all federal tax forms, payments, and related correspondence. If you use ■ny variation in your name or EIN, it may cause a delay in processing, incorrect information in your account, or cause you to be assigned more than one EIN. If you want to apply to receive a ruling or a determination letter recognizing your organization as tax exempt, and have not already done so, you should file Form 1023/1024, Application for Recognition of Exemption, with the IRS Ohio Key District Office, Publication 557, Tax Exempt Status for Your Organization, is available at most IRS offices and has details on how you can apply. Thank you for your cooperation. Keep this part for your records. CP 575 E (Rev. 1-200 Return this part with any correspondence so we may identify your account. Please CP 575 E correct any errors in your name or address. 0716850481 Your Telephone Number Best Time to Call DATE OF THIS NOTICE: 11-07-2000 C ) - EMPLOYER IDENTIFICATION NUMBER: 57-1109736 FORM: SS-4 INTERNAL REVENUE SERVICE ATLANTA GA 39901 AIKEN ELECTRIC TRUST PO BOX 417 AIKEN SC 29802